Reception / Administration Assistant

Maxwell Recruitment; Newcastle City Council; On-site; AUD 51,000 - 73,000; Full time

Benefits offered by this job

Casual role

Rutherford location

No weekend work

Job summary

Maxwell Recruitment is seeking an experienced Receptionist / Administration Assistant for a well established global organisation based in Rutherford. You will be the first point of contact and provide essential front desk and admin support to ensure smooth day-to-day operations.

This casual role offers $45.00 per hour, Monday to Friday, 8:00am to 4:00pm, with no weekend work and a supportive team environment in Rutherford.

Qualifications

• Previous experience in a reception or administration position.
• Excellent communication and customer service skills.
• Strong organisational and time management abilities.
• High attention to detail.

Responsibilities

• Welcome visitors and manage incoming telephone enquiries.
• Provide professional reception and front of house support.
• Coordinate domestic and international travel bookings for employees.
• Manage incoming and outgoing mail, couriers and deliveries.
• Order and maintain office supplies.
• Coordinate meeting room bookings and catering.
• Raise purchase orders and complete general administrative tasks.
• Provide administrative support across the Rutherford office.
• Assist with underground fleet administration and reporting.

Skills

Communication skills

Organisation

Time management

Attention to detail

Multi-tasking

Independent work

Tools

Microsoft Office

Job description

Receptionist / Administration
A fantastic opportunity has become available for an experienced Receptionist / Administration Assistant to join a well established global organisation based in Rutherford.

What We Offer

• $45.00 per hour (Casual)
• Monday to Friday
• 8:00am - 4:00pm
• Rutherford location
• Opportunity to work with a respected global organisation
• Supportive team environment
• Excellent work-life balance with no weekend work

The Role

As the face of the business, you will be the first point of contact for visitors and callers while providing essential administrative support to ensure the smooth day to day running of the Rutherford office. You will also assist with travel coordination and underground fleet administration.

Key Responsibilities

• Welcome visitors and manage incoming telephone enquiries
• Provide professional reception and front of house support
• Coordinate domestic and international travel bookings for employees
• Manage incoming and outgoing mail, couriers and deliveries
• Order and maintain office supplies
• Coordinate meeting room bookings and catering
• Raise purchase orders and complete general administrative tasks
• Provide administrative support across the Rutherford office
• Assist with underground fleet administration and reporting

Skills & Experience

To be successful in this role, you will possess:

• Previous experience in a reception or administration position
• Excellent communication and customer service skills
• Strong organisational and time management abilities
• High attention to detail
• Intermediate Microsoft Office skills, including Outlook, Word and Excel
• The ability to manage multiple tasks and work independently in a fast paced environment