Quality Administrative Assistant (fixed-term, 12 mos)

Cummins; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Annual bonus

Salary continuance insurance

Cummins training

Employee discount program

Employee Assistance Program

Job summary

Cummins in Scoresby, VIC is seeking a Quality Administrative Assistant for a 12-month fixed-term assignment. You will support business operations, data reporting, process improvement initiatives and a major Quality and SAP transformation project.

You will collaborate with Quality, Operations and Data Analytics teams, contributing to reporting, data management and enterprise reporting to enable data-driven decisions. On-site role with 10% travel as required.

Qualifications

• 3–4 years of administrative, reporting, data coordination or business support experience.
• Experience with databases, spreadsheets, reporting tools or business systems.
• Exposure to quality reporting and ERP systems (SAP/Movex).
• The ability to influence and engage stakeholders at all levels; travel about 10% as required.

Responsibilities

• Provide administrative support including research, preparation of statistical reports and handling information requests.
• Gathers, verifies and enters information into reports, presentations or forms and into databases or spreadsheets.
• Performs data collection, data entry and report generation for departmental activities.
• Schedule meetings, arrange conference calls and coordinate with cross-functional teams.
• Respond to inquiries from internal and external sources with prompt, accurate information.
• Prepare documentation for payments to vendors and other third parties as applicable.
• Document and maintain departmental policies and procedures.
• Participate in business improvement projects and activities as needed.
• Act as an informal resource for colleagues with less experience.

Skills

Data Analytics

Data Visualization

Stakeholder coordination

Process improvement

Reporting

Communication

Education

High school diploma or equivalent

Tools

SAP

Movex

Job description

Quality Administrative Assistant (fixed-term, 12 mos)

Our culture believes inPOWERING YOUR POTENTIAL.Weprovideglobal opportunities to develop your career, make your community a better place and work with today’s most innovative thinkers to solve the world’s toughest problems.

We believe in flexibility for you to explore your passions while making an impact through meaningful work within our inclusive workforce.That’swhat#LifeAtCumminsis all about.

We are looking for a talented Quality Administrative Assistant for a 12-month fixed-term to join our team in Scoresby, VIC.

This is more than a traditional administration role. You'll play a key part in supporting business operations, data reporting, process improvement initiatives, and a major Quality and SAP transformation project. Working closely with cross-functional stakeholders, you'll contribute to reporting, documentation, data management, and continuous improvement activities that support business-critical decisions.

You'll have the opportunity to:

Support a large-scale transition from Movex to SAP.

Work with Quality, Operations, and Data Analytics teams.

Assist with reporting, dashboards, KPIs, and business process documentation.

Contribute to continuous improvement and business transformation initiatives.

Build valuable exposure to SAP, Power BI, data analytics, and enterprise reporting.

Join a collaborative global organisation committed to innovation and sustainability.

In this role, you will make an impact in the following ways:

Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.

Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.

Completes data collection, data entry and report generation on various departmental related activities.

Performsassociate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.

Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.

Documents and maintains departmental policies and procedures.

Participates as a team member on departmental related business improvement assignments and projects as needed.

Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.

Act as an informal resource for colleagues with less experience.

About you:

This role is ideal for someone who enjoys administration, data analysis, stakeholder coordination, and process improvement, and is looking to broaden their experience within a global industry leader.

Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus - Building strong customer relationships and delivering customer-centric solutions.

Ensures accountability - Holding self and others accountable to meet commitments.

Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

To be successful in this role you will need the following:

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

Have worked with any modules/areas within Quality Management (QM/QMS), Materials Management (MM), Production Planning (PP), or Warehouse Management (WM/EWM) in an ERP environment, whether as a user, administrator, coordinator, or project support resource.

3-4 years of relevant administrative, reporting, data coordination, or business support experience.

Experience working with databases, spreadsheets, reporting tools, or business systems preferred.

Exposure to quality reporting, process documentation, ERP systems (SAP/Movex), or project support will be highly regarded.

The ability to influence and engage stakeholders at all levels, from site teams through to senior leadership.

10% travel with other sites and availability to be onsite as required

Compensation and Benefits

• Participation in an annual variable compensation (bonus) program
• Salary continuance insurance
• Comprehensive Cummins product training provided
• Cummins Employee Discount program – Includes Discounts withselect private health insurance, PC software/hardware and a range of vehicles
• Employee Assistance Program available to employees

At Cummins, we are an equal opportunity employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, colour, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.