QR047 - Quality Administrative Assistant

Cummins Inc.

Melbourne

On-site

AUD 60,000 - 78,000

Full time

14 days+

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Benefits offered by this job

Onsite parking

Employee Assistance Program

Bonus program

Cummins training and development

Employee discount

Job summary

Cummins Inc. in Scoresby, VIC, is seeking an Administrative Associate III on a 12-month fixed-term contract. You will support business operations, data reporting, and process improvement, collaborating with Quality, Operations and Data Analytics to drive SAP-related initiatives and enterprise reporting.

You will gain exposure to SAP, Power BI, data analytics and KPI reporting while supporting a global organisation focused on innovation and sustainability.

Qualifications

High school diploma or equivalent required.
3-4 years of administrative, reporting, data coordination, or business support experience.
Experience with databases, spreadsheets, reporting tools, or business systems preferred.
Exposure to quality reporting, ERP systems (SAP/Movex) will be highly regarded.
Ability to influence and engage stakeholders at all levels.
10% travel with onsite availability required.

Responsibilities

Provide administrative support by researching, preparing statistical reports and handling routine to complex information requests.
Gather, compile and verify information; enter into documents, reports or office systems such as databases or spreadsheets.
Complete data collection, data entry and report generation for departmental activities.
Prepare correspondence, receive visitors, arrange conference calls and schedule meetings.
Respond to routine to complex inquiries from internal/external sources about the organization/department.
Prepare documentation for payment of vendors and other third parties; assist with accounts payable inquiries.
Document and maintain departmental policies and procedures.
Participate in business improvement projects and team activities as needed.
Perform other administrative tasks per established procedures.
Act as an informal resource for colleagues with less experience.

Skills

Administrative support

Data analysis

Stakeholder coordination

Process improvement

Communication

Education

High school diploma or equivalent

Tools

SAP

Movex

Power BI

Excel

Databases

ERP systems

Job description

Job Summary:

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

Key Responsibilities:

Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
Completes data collection, data entry and report generation on various departmental related activities.
Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
Documents and maintains departmental policies and procedures.
Participates as a team member on departmental related business improvement assignments and projects as needed.
Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
Act as an informal resource for colleagues with less experience.

We are looking for a talented Administrative Associate III for a 12-month fixed-term to join our team in Scoresby, VIC .

This is more than a traditional administration role. You'll play a key part in supporting business operations, data reporting, process improvement initiatives, and a major Quality and SAP transformation project. Working closely with cross-functional stakeholders, you'll contribute to reporting, documentation, data management, and continuous improvement activities that support business-critical decisions.

You'll have the opportunity to:

Support a large-scale transition from Movex to SAP.
Work with Quality, Operations, and Data Analytics teams.
Assist with reporting, dashboards, KPIs, and business process documentation.
Contribute to continuous improvement and business transformation initiatives.
Build valuable exposure to SAP, Power BI, data analytics, and enterprise reporting.
Join a collaborative global organisation committed to innovation and sustainability.

In this role, you will make an impact in the following ways:

Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
Completes data collection, data entry and report generation on various departmental related activities.
Performsassociate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
Documents and maintains departmental policies and procedures.
Participates as a team member on departmental related business improvement assignments and projects as needed.
Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
Act as an informal resource for colleagues with less experience.

About you:

This role is ideal for someone who enjoys administration, data analysis, stakeholder coordination, and process improvement, and is looking to broaden their experience within a global industry leader.

Values differences - Recognizing the value that different perspectives and cultures bring to an organization.
Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Customer focus - Building strong customer relationships and delivering customer-centric solutions.
Ensures accountability - Holding self and others accountable to meet commitments.
Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.
Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.
Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

To be successful in this role you will need the following:

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
3-4 years of relevant administrative, reporting, data coordination, or business support experience.
Experience working with databases, spreadsheets, reporting tools, or business systems preferred.
Exposure to quality reporting, process documentation, ERP systems (SAP/Movex), or project support will be highly regarded.
The ability to influence and engage stakeholders at all levels, from site teams through to senior leadership.
10% travel with other sites and availability to be onsite as required

Compensation and Benefits

Participation in an annual variable compensation (bonus) program
Annual remuneration reviews
Salary continuance insurance
Comprehensive Cummins product training provided
Cummins Employee Discount program – Includes Discounts withselect private health insurance, PC software/hardware and a range of vehicles
Onsite parking
Employee Assistance Program available to employees
Quality function's transition from Movex to SAP
Define future-state Quality business processes and controls
Review and approve business requirements, process maps, and Quality functional specifications
Ensure Quality requirements are fully integrated within strategic & major accounts, Manufacturing, Inventory Management, Service Operations, and Customer Support processes ( all defined process currently supports different BU Quality process control)
Identify business risks associated with process changes and implement mitigation plans
Support deployment, hypercare, and post-go-live stabilization activities.
support migration of Quality KPI reporting from Movex into SAP and approved enterprise reporting platforms.
Support Data Analyser to create and maintain a comprehensive inventory of existing Quality reports, dashboards, KPIs, and queries.
Document current Movex query logic, source tables, data relationships, business rules, and calculations.
Coordinate mapping of Movex fields, reports, and business logic to SAP data structures and reporting models.
Validate Movex-to-SAP field mappings and approve reporting requirements.
Work with Data & Analytics teams to design sustainable Power BI and SAP reporting solutions.
Assess reporting impacts resulting from SAP process changes.
Define reporting acceptance criteria and reconciliation requirements.
Ensure business-critical reporting remains available throughout the transition.
Support development of automated reporting solutions and reduced manual data extraction.