Purchasing Officer

Arb Australia; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive base salary + super

Employee product discounts

Professional development opportunities

International business exposure

Job summary

ARB Australia in Kilsyth, Melbourne is seeking a Purchasing Officer to manage orders, resolve discrepancies, and build strong supplier relationships to ensure timely deliveries. You will convert requisitions to POs, coordinate with overseas suppliers, monitor ETAs, and input landed costs, while collaborating with internal teams to resolve issues and improve procurement processes.

Join a world-class team with competitive salary, superannuation, product discounts, and opportunities for

Qualifications

• Proficiency in MS Office, especially Excel for data analysis and reporting.
• Experience with ERP systems (JDE, SAP, Dynamics) and supplier management.
• Strong communication and negotiation skills with suppliers.

Responsibilities

• Order Management: convert requisitions to POs and issue orders to local and overseas suppliers.
• Supplier Coordination: monitor ETAs, follow up on delivery status, resolve discrepancies or delays.
• Dispute Resolution: manage price discrepancies and raise Supplier Cost Amendments when needed.
• Landed Cost Process: input and allocate landed costs.
• Shipping and Delivery: coordinate with 3PL for overseas shipments and warehouse delivery.
• Performance Monitoring: track open orders and supplier delivery performance.
• Supplier Reviews: participate in reviews and drive process improvements.

Skills

Excel (VLOOKUP, IF, COUNTIF, Pivot)

ERP systems (JDE, SAP, Dynamics)

Supplier negotiation

Tools

JDE

SAP

Dynamics

Job description

Join our team in Kilsyth as a Purchasing Officer, managing orders, resolving discrepancies, and building strong supplier relationships for timely deliveries.

The Role:

We are seeking a detail-oriented and proactive Purchasing Officer to join our team at our global head office in Kilsyth, Melbourne. In this role, you will be responsible for overseeing the delivery of outstanding orders, managing price discrepancies, and collaborating with internal stakeholders and suppliers to resolve issues and ensure the timely delivery of products and services. Building strong, productive relationships with our suppliers will be crucial to your success.

What’s on Offer:

• Competitive base salary, plus super, leave loading, plus significant employee product discounts.
• Professional development opportunities, international business exposure and training.
• Join a world class team that operate in a collaborative and supportive environment.

Key Responsibilities:

• Order Management: Convert internal Purchase Requisitions into Purchase Orders, ensuring compliance with business rules and supplier requirements, and issue orders to both local and overseas suppliers.
• Supplier Coordination: Monitor and update ETAs for incoming goods, follow up with suppliers on delivery status, and address any discrepancies or delays.
• Dispute Resolution: Manage price discrepancies, raise Supplier Cost Amendment forms where necessary, and resolve any issues related to outstanding orders.
• Landed Cost Process: Input and allocation of landed costs.
• Shipping and Delivery: Coordinate with the 3PL provider to arrange overseas shipments and ensure smooth container deliveries with the warehouse.
• Performance Monitoring: Monitor the open order report and take necessary action to ensure orders are fulfilled on time. Track supplier delivery performance and address any concerns.
• Supplier Reviews: Participate in supplier reviews and identify opportunities for process improvements.

Required Skills, Experience, and Attributes:

• Strong attention to detail and accuracy in managing orders and resolving discrepancies.
• Proficiency in MS Office Suite, particularly Excel (VLOOKUP, IF, COUNTIF, and Pivot Tables), and experience with data analysis (e.g., tracking orders, delivery dates).
• Experience with ERP systems such as JDE (preferred), SAP, or Dynamics.
• Previous experience in purchasing, procurement, or supplier management is highly desirable.
• Excellent communication, problem-solving, and negotiation skills with suppliers.
• Ability to manage multiple tasks under time pressure while prioritising effectively.

At ARB, we're not just a brand; we’re a lifestyle. Our passion for off-road adventures drives us to innovate and create products that enhance the customer journey. As an ASX top 200 company with +2200 employees globally, we take pride in our commitment to excellence. Our reach spans across 100 countries, supported by regional offices in the USA, Europe, Thailand, New Zealand, and the Middle East. Our reputation has been built on high-quality products, with services delivered by people who are passionate about quality, reliability and practicality.

This is a great opportunity for the right individual to join Australia's leading off-road equipment specialist and be part of a globally expanding organisation.