Purchasing Officer

H&D Automotive Pty Ltd; Brisbane; On-site; AUD 65,000 - 95,000; Full time

Job summary

H&D Automotive Pty Ltd in Brisbane is hiring a Purchasing Officer to own how stock comes into the business, from orders to invoices.

You will consolidate open POs, chase back orders, match invoices, and establish reorder levels, forecasting, and supplier terms. The role is full-time in Darra, Brisbane, with a fast-growing environment.

You will work with an in-house tech-driven team to build tools that speed purchasing and keep stock aligned with demand.

Qualifications

• 3+ years in purchasing, procurement or inventory control.
• Automotive parts knowledge is a big plus.
• Forecast order quantities from sales history and lead times.
• Proficient with inventory and accounting software; strong spreadsheet skills.
• Excellent communication with suppliers; Australian work rights.

Responsibilities

• Review outstanding purchase orders, consolidate them, and close out the ones that are done
• Track incoming and back-ordered parts, and keep that list current
• Tell customers when their back-ordered part will arrive, before they have to chase us
• Match supplier invoices to purchase orders and sort out the ones that don’t line up
• Deal with suppliers on ship dates, short deliveries, pricing and terms
• Raise purchase orders and set reorder levels across the range
• Forecast parts demand from sales history, supplier lead times and what’s coming up
• Work with sales, dispatch and our Head of Operations so the stock we promise is the stock we have
• Report each week on open POs, back orders and stock on hand

Skills

Purchasing

Inventory control

Automotive parts knowledge

Tools

Inventory management software

Accounting software

Spreadsheets

Job description

Full time Darra, Brisbane Mon to Fri Owns purchasing end to end

Own how stock comes into the business, from the order going out to the invoice being closed off. Clean up what’s open now, then take over the buying.

H&D Automotive sells 4×4 performance parts and spares globally from our warehouse in Darra, Brisbane. Most of our customers drive LandCruisers, Patrols and Hiluxes, and plenty of them want more power or more reliability out of a 1HD-FTE, 1HZ or TD42. They buy from our web store, over the phone and at the counter. Workshops and dealers buy from us on trade accounts.

About the role

We’re hiring a Purchasing Officer to own how stock comes into the business, from the order going out to the invoice being closed off.

We’re a fast-growing business, often seeing 45 to 80% growth year on year, with a team of 22. Every time we grow, a department feels it. First it was dispatch and the warehouse. Now it’s purchasing.

Our experienced team places purchase orders in between everything else they do. Nobody owns what happens after that. Back orders get chased when a customer rings asking where their part is. Invoices get matched when someone finds the time. Old POs sit open long after the parts have landed.

You’ll start by cleaning that up. Consolidate and close out the open POs, get the invoices matched, and build a clear list of what’s incoming and what’s on back order. Once that’s under control, the buying moves to you. That means reorder levels, forecasting, supplier terms, and deciding what we stock and how much of it.

We’re a tech heavy business with in-house developers who can build software to keep up with demand. If a report or tool would make purchasing faster, we can build it, and process changes can happen the same day. What we need is someone who knows how purchasing should run and will hold it to that standard.

What you’ll do

• Review outstanding purchase orders, consolidate them, and close out the ones that are done
• Track incoming and back-ordered parts, and keep that list current
• Tell customers when their back-ordered part will arrive, before they have to chase us
• Match supplier invoices to purchase orders and sort out the ones that don’t line up
• Deal with suppliers on ship dates, short deliveries, pricing and terms
• Raise purchase orders and set reorder levels across the range
• Forecast parts demand from sales history, supplier lead times and what’s coming up
• Work with sales, dispatch and our Head of Operations so the stock we promise is the stock we have
• Report each week on open POs, back orders and stock on hand

About you

• 3+ years in purchasing, procurement or inventory control. Automotive parts is a big plus
• You’ve placed orders and owned stock levels, not just processed the paperwork
• You can look at a sales history and work out how many to order and when
• Comfortable in an inventory system, accounting software and a spreadsheet
• Happy on the phone with suppliers and customers, including when the news is a late part
• Good with numbers. A $40 difference on an invoice bothers you
• Full working rights in Australia

We’re a small business. Your decisions stick, and you’ll see them in our stock levels and back order list within weeks. Some days you’ll also be doing work that isn’t on the list above.