Purchasing Officer

Twentythree Projects; City of Melbourne; On-site; AUD 30,000 - 54,000; Part time

Benefits offered by this job

Permanent part-time role

Flexible hours

Supportive team environment

Job summary

TwentyThree Projects in Australia seeks a Purchasing Officer for the joinery division on a part-time basis (20-30hrs per week). This role manages procurement, sources materials and maintains supplier relationships to ensure cost-effective supply chains from their Victorian office.

Ideal candidates have proven purchasing experience, strong negotiation skills and proficiency with procurement software, MS Office, and inventory management.

Qualifications

• Proven experience in a purchasing or procurement role within manufacturing.
• Strong knowledge of procurement processes, inventory management and supplier relationships.
• Proficiency with procurement software and MS Office applications.
• Excellent negotiation skills while maintaining supplier relationships.
• Strong organisational and time management abilities; able to handle multiple orders.
• Attention to detail and accurate documentation; able to work independently and in a team.
• Good written and verbal communication; relevant qualifications in procurement or logistics preferred.
• Experience with cost reduction initiatives and process improvement.

Responsibilities

• Identify and evaluate potential suppliers to ensure quality and cost-effectiveness.
• Prepare and issue purchase orders with accuracy and policy compliance.
• Negotiate terms, pricing and delivery schedules to optimise savings.
• Monitor inventory levels and coordinate with departments for stock availability.
• Process invoices and resolve discrepancies between POs, deliveries and invoices.
• Maintain detailed records of purchases and supplier information.
• Communicate procurement status, lead times and supply chain issues to stakeholders.
• Assist procurement strategy development to improve efficiency.
• Support management of supplier contracts and adherence to terms.

Skills

Purchasing

Procurement

Inventory management

Supplier relationships

Negotiation

Microsoft Office

Procurement software

Time management

Communication

Education

Certifications in procurement or supply chain (preferred)

Tools

ERP software

Job description

TwentyThree Projects is a fresh, dynamic national team delivering custom shop fit-outs and standout designs for businesses of all sizes from local legends to big-name brands. With offices in Scoresby (VIC) and North Lakes (QLD), and over 27 years of industry experience behind us, we know how to turn great ideas into practical, eye-catching spaces.

We’re all about smart design, quality delivery, and making the process as smooth (and enjoyable) as possible for our clients.

This role will be based in our Victorian office.

TwentyThree Projects are industry leaders specialising in Retail, hospitality, commercial and event projects across Australia. With more than 40 years combined experience. We embrace the ever changing landscape that is the Construction and Building Industry to make sure we are bringing something exclusive to every project.

ABOUT THE ROLE

Twentythree Projects is seeking a Purchasing Officer to join our joinery division on a part-time basis (20-30hrs per week). This role is integral to our operations, ensuring that procurement activities are executed efficiently and cost-effectively. As a Purchasing Officer, you will play a vital role in managing our supply chain, sourcing materials and services, and maintaining relationships with our key suppliers. This position offers the flexibility of part-time work whilst providing meaningful contribution to our organisation's success.

WHAT YOU WILL BE DOING

• Identifying and evaluating potential suppliers and vendors to ensure quality, cost-effectiveness and reliability
• Preparing and issuing purchase orders, ensuring accuracy and compliance with company policies and procedures
• Negotiating terms, pricing and delivery schedules with suppliers to optimise cost savings
• Monitoring inventory levels and coordinating with relevant departments to ensure adequate stock availability
• Processing invoices and resolving discrepancies between purchase orders, delivery notes and supplier invoices
• Maintaining detailed records of purchases, supplier information and procurement documentation
• Communicating with internal stakeholders regarding procurement status, lead times and any supply chain issues
• Assisting with the development and implementation of procurement strategies to improve efficiency
• Supporting the management of supplier contracts and ensuring compliance with agreed terms

WHAT WE ARE LOOKING FOR

• Proven experience in a purchasing or procurement role within the manufacturing industry
• Strong knowledge of procurement processes, inventory management and supplier relationship management
• Proficiency with procurement software and Microsoft Office applications
• Excellent negotiation skills with the ability to achieve favourable terms whilst maintaining positive supplier relationships
• Strong organisational and time management abilities, with the capacity to manage multiple purchase orders simultaneously
• Meticulous attention to detail and accuracy in documentation and record-keeping
• Ability to work independently and collaboratively within a team environment
• Strong communication skills, both written and verbal
• Relevant qualifications or certifications in procurement, supply chain management or logistics (preferred)
• Demonstrated experience with cost reduction initiatives and process improvement

TEAM & BENEFITS

This is a permanent, part-time role where you’ll become a key part of the team not just another number.

We’re a down-to‑earth bunch who take pride in what we do, support each other, and enjoy the ride along the way. Expect a solid team environment, variety in your day, and the chance to make a real impact.