Purchasing & Data Analyst

Autolac; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Autolac Group is seeking a detail‑oriented Purchasing & Data Administrator to support purchasing and inventory functions for the national business. The role emphasizes Excel analysis, master data maintenance, and accurate data entry, with liaison duties across branches and suppliers.

The successful candidate will maintain master data, prepare and analyse Excel reports, and ensure data accuracy in NetSuite while supporting the Purchasing and Inventory Team and providing regular management reports.

Qualifications

• Minimum of 3 years' experience in administration, data, purchasing or inventory support.
• Very strong Microsoft Excel skills including VLOOKUP/XLOOKUP, PivotTables, formulas and large datasets.
• Excellent analytical and numerical skills.
• Exceptional accuracy and attention to detail.
• Strong organisational and time management skills.
• Experience with NetSuite or another ERP system would be highly regarded.

Responsibilities

• Maintain and updating product, supplier and inventory master data.
• Prepare, update and analyse Excel spreadsheets and reports to support purchasing decisions.
• Extract, reconcile and validate data to ensure accuracy.
• Process data uploads and maintain records within NetSuite.
• Enter and update purchase orders / create inbound shipments.
• Manage ETAs on incoming orders.
• Liaise with branches regarding stock requirements and order updates.
• Contact suppliers to place orders, confirm deliveries and follow up outstanding orders.
• Coordinate back orders and special order items.
• Provide general administrative support to the Purchasing and Inventory Team.
• Regular reporting to Management.

Skills

Excel

Data analysis

Attention to detail

Supplier liaison

Inventory management

ERP systems

Tools

NetSuite

PivotTables

Job description

We are looking for a detail-oriented Purchasing & Data Administrator to join our team and support the purchasing and inventory functions of our national business.

This is a hands-on role ideally suited to someone who enjoys working with data, has excellent Excel skills and takes pride in accuracy, organisation and getting the details right.

This position is heavily focused on Excel analysis of Inventory, master data maintenance and data entry, with additional responsibilities supporting purchasing administration and liaising with our branches and suppliers.

About the Role

• Maintaining and updating product, supplier and inventory master data.
• Preparing, updating and analysing Excel spreadsheets and reports to support purchasing decisions.
• Extracting, reconciling and validating data to ensure accuracy.
• Processing data uploads and maintaining records within NetSuite.
• Entering and updating purchase orders/ creating inbound shipments
• Managing ETA’s on incoming orders
• Liaising with branches regarding stock requirements and order updates.
• Contacting suppliers to place orders, confirm deliveries and follow up outstanding orders.
• Coordinate back orders and special order items
• Providing general administrative support to the Purchasing and Inventory Team.
• Regular reporting to Management

About You

We are looking for someone who is methodical, analytical, reliable and extremely detail-oriented.

To be successful, you must have:

• A minimum of 3 years' experience in a similar administration, data, purchasing or inventory support role.
• Very strong Microsoft Excel skills — including VLOOKUP/XLOOKUP, PivotTables, formulas and working with large datasets.
• Excellent analytical and numerical skills.
• Exceptional accuracy and attention to detail.
• Strong organisational and time management skills.
• The ability to follow direction, established procedures and instructions.
• Confidence working with large volumes of information and maintaining accurate records.
• Good communication skills and a professional approach when dealing with suppliers and internal teams.
• The ability to manage multiple tasks and meet deadlines.
• Experience with NetSuite or another ERP system, purchasing administration or inventory management would be highly regarded.

About Us

Autolac Group is an established Australian business supplying automotive refinishing products, equipment and consumables through a national branch and distribution network.

We are committed to teamwork, integrity, continuous improvement and providing excellent service to our customers.

Why Join Us?

• Join an established Australian business with a national presence.
• Work within a supportive and experienced team.
• Enjoy a varied role combining Excel reporting, data management and purchasing administration.
• Develop your skills and experience in purchasing and inventory operations.