Purchase Order & Product Data Officer

Benmax; Canberra; On-site; AUD 65,000 - 90,000; Full time

Job summary

Benmax is expanding its procurement function with a new PO/Product Data Officer role to own end-to-end PO administration and ensure ERP item data accuracy. You will collaborate with buyers, finance, receiving and engineering under master data standards.

Reporting to the Head of Procurement, you will manage PO processing, item master data, BOM changes and three-way matching to support accurate inventory and planning.

Qualifications

• Experience in purchasing administration and order processing.
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Responsibilities

• Administer purchase orders from start to finish, raise orders from requisitions, issue orders, record acknowledgements, and close out.
• Follow up overdue acknowledgements to ensure reliable delivery dates.
• Maintain item master data (part numbers, descriptions, suppliers, pricing, lead times, units) per standards.
• Process item and BOM changes per change control processes.
• Support three-way matching by resolving PO/receipt/invoice discrepancies with finance and receiving.
• Ensure purchasing transactions post to the inventory ledger.
• Prepare routine purchasing reports (open orders, overdue confirmations, price variances).
• Document PO administration procedures as established.

Skills

Purchasing admin

ERP data management

High-volume accuracy

ERP processing

Organised & methodical

Written communication

BOM experience

Three-way matching

Process documentation

Education

Business administration or supply chain qualification

Tools

ERP system

Job description

As Benmax increases production, the volume of purchase orders, acknowledgements, receipts and item data across our procurement function is growing rapidly. We have created a new position to take ownership of this transactional work and ensure the accuracy of the data our buyers, planners and inventory team depend on.

About the role

Reporting to the Head of Procurement, the PO/Product Data Officer is responsible for end-to-end purchase order administration and the accuracy of item and product data within our ERP. You will work closely with the Buyer, finance, receiving and engineering teams, operating within the master data standards and change control processes established by the business.

Key responsibilities

• Administer purchase orders from start to finish, including raising orders from approved requisitions, issuing orders, recording acknowledgements, maintaining confirmed dates and closing out
• Follow up overdue acknowledgements and confirmations to ensure buyers and planners have reliable delivery dates
• Maintain item master data, including part numbers, descriptions, suppliers, pricing, lead times and units of measure, in line with master data standards
• Process item and BOM updates arising from engineering changes, in accordance with the change control process
• Support the three-way match process by resolving purchase order, receipt and invoice discrepancies with finance and receiving
• Ensure purchasing transactions post correctly to the inventory ledger
• Prepare routine purchasing reports, including open orders, overdue confirmations and price variances
• Document purchase order administration procedures as they are established

Skills and experience

• Experience in purchasing administration, order processing or a similar transactional role
• Experience maintaining accurate data within an ERP or business system
• Demonstrated accuracy and follow-through when managing a high volume of transactions
• Well-developed technology skills, including ERP transaction processing
• A methodical and organised approach, with the ability to keep work current under pressure
• Clear and professional written communication skills
• Experience in a manufacturing, engineering or BOM-driven environment
• Experience supporting three-way matching with finance
• Experience documenting administrative procedures
• Qualifications in business administration, supply chain or a related discipline

Please note: candidates must have permanent working rights in Australia. We do not offer sponsorship.