Proposals Coordinator

Stantec; Gold Coast City; Hybrid; AUD 90,000 - 115,000; Full time

Benefits offered by this job

Flexible working arrangements

Up to 4 weeks additional leave

Learning and development programs

Wellbeing programs

Job summary

Stantec is seeking an experienced Proposals Coordinator to join our Community Development team on the Gold Coast. You will coordinate high-quality proposals, capability statements, presentations, and other business development materials, ensuring timely, consistent, and compelling submissions across projects.

You will work across three areas—proposal development, opportunity response coordination, and knowledge management—collaborating with project teams, business development leads, and

Qualifications

• Relevant tertiary education or equivalent experience.
• Experience coordinating proposals/bids or business development materials.
• Strong organisational skills and ability to manage priorities.
• Excellent written communication, proofreading and attention to detail.
• MS Office skills (Word, PowerPoint, Excel); document production systems valued.
• Quality-focused, proactive approach with stakeholder engagement.
• Collaborative attitude and willingness to improve team processes.

Responsibilities

• Coordinate written and graphical content for proposals and capability statements.
• Proofread documents for accuracy and alignment with branding.
• Work with designers and print suppliers to deliver polished materials.
• Provide bid writing, graphics and desktop publishing support.
• Support opportunity response planning, tasks, timelines and meetings.
• Manage response portals, information, and insurance/prequalification data.
• Assist with contract review workflows and pursuit phase reviews.
• Maintain reusable proposal content and project profiles in SMKC.

Skills

Proposal coordination

End-to-end proposals

Organizational skills

Written communication

MS Office suite

Education

Relevant tertiary education

Tools

SMKC

Pipeline

Job description

Proposals Coordinator - ( 260000OG )

About the role

We’re looking for an experienced Proposals Coordinator with strong end-to-end proposal experience to join our Community Development team. You’ll coordinate high-quality proposals, capability statements, presentations and other business development materials, helping our teams respond to opportunities in a timely, consistent and compelling way.

Your work will span three core areas: proposal development, opportunity response coordination, and knowledge and process management. You’ll collaborate with project teams, business development leads, technical specialists and support functions across Stantec.

Day to day tasks would involve

Proposal development

• Coordinate the preparation of written and graphical content for proposals, qualifications, capability statements, brochures, presentations and related materials.

• Proofread and edit documents for accuracy, consistency, quality and alignment with Stantec templates and branding guidelines.

• Work with operational teams, graphic designers and external print suppliers, as required, to deliver polished submission materials.

• Provide bid writing, creative writing, graphics and desktop publishing support, where required.

Opportunity response coordination

• Support the development and implementation of opportunity response plans, including activities, deliverables, owners, milestones and deadlines.

• Coordinate the proposal process by establishing response requirements, assigning tasks, managing timelines and organising response‑related meetings.

• Set up and maintain opportunity information in Pipeline and assist project teams to establish each response.

• Gather information from internal and external stakeholders and undertake research to support complete, responsive submissions.

• Monitor and manage relevant tender portals and industry panels, distribute opportunities, and maintain current insurance and prequalification information.

• Coordinate pursuit‑phase quality, health and safety and legal review requirements, including contract review workflows.

• Assist with requests for quotation and subconsultant coordination at pursuit stage, including collection of relevant insurance and prequalification information.

Knowledge and process management

• Create, update and maintain reusable proposal content, project profiles, personnel profiles, images and collateral in SMKC.

• Regularly update Pipeline and maintain accurate opportunity information.

• Maintain strong internal networks to identify and share relevant information, lessons learned and best practice across sectors and Business Centres.

• Use specialist systems and processes where required and contribute to continuous improvement of proposal tools and workflows.

To be successful for this role you’ll need:

• Relevant tertiary education, or an equivalent combination of education and related experience.

• Experience coordinating proposals, bids or business development materials, ideally within engineering consulting, construction, design or a related professional services environment.

• Strong organisational skills, with the ability to manage competing priorities, deadlines and your own workflow.

• Excellent written communication, proofreading and attention to detail.

• Strong Microsoft Office skills, including Word, PowerPoint and Excel; experience with document production and content management systems will be highly regarded.

• A quality‑focused, accountable and proactive approach, with the confidence to engage with stakeholders at all levels.

• A collaborative, positive attitude and a genuine interest in contributing to team culture and continuous improvement.

What we offer

We offer many benefits to ensure your professional development & wellbeing is ongoing.

• Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.

• Option to purchase up to 4 weeks additional leave.

• Learning and Talent Development Programs - Including Global programmes, online learning and on‑the‑job learning

• Professional Memberships, Salary Continuance Insurance (SCI), Service Recognition AwardsMental Health, Employee Assistance Program and Wellbeing Programs

About Stantec

The Stantec community unites approximately 34,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Culture

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.

We are committed to reconciliation and to building respectful relationships with Aboriginal and Torres Strait Islander peoples. We’re better together when different perspectives are welcomed and valued, and we’re committed to a workplace where everyone can belong and thrive. If you need any adjustments to participate in our recruitment process, please let us know.

Primary Location : Australia-Queensland-Springfield Central

Other Locations : Australia-Australian Capital Territory-Canberra, Australia-New South Wales-Wollongong, Australia-Queensland-Carrara

Organization : BC-3047 CommDev-AU Queensland

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans