Project Support Officer

Department of Education & Training, Victoria; City of Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

The Department of Education & Training, Victoria is seeking an Administration Officer to provide high-quality executive and administrative support in the South-Western Victoria Region. The role involves sustained independent work and frequent contact with staff and the community.

Responsibilities include diary management, correspondence handling, meeting coordination, and contributing to process improvement across the area.

Qualifications

• Experience delivering executive support, diary and records management.
• Strong written and verbal communication suitable for diverse stakeholders.
• Ability to manage multiple tasks with discretion and confidentiality.

Responsibilities

• Provide high quality executive support to the regional Executive Director.
• Assist with diary management, correspondence, email and records management.

Skills

Planning

Organisation

Attention to detail

Relationship building

Initiative

Verbal & written communication

Job description

About the Department

The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

The School & Regional Services, South-Western Victoria Region is responsible for implementing government learning and development strategies through networks of government schools and early childhood providers.

Multi-disciplinary teams across areas and divisions work collaboratively across the region to:

• Deliver high quality education and early childhood services that are responsive to local needs.
• Improve early childhood service and school outcomes and performance across the region.
• Provide coordination and oversight of the delivery of services that support the health, wellbeing and engagement of children and young people to enable them to learn and develop to their full potential.

About the Role

The purpose of the role of the Administration Officer is to provide high quality executive and administrative support to a regional executive director to assist in the delivery of the Department of Education's priorities and objectives. The role will also support coordination of the administrative support functions across the area or division. It is recognised that the role is critical to the effective operations of the department. The role involves periods of sustained independent work, as well as frequent and varied contact with department employees and members of the community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with all other staff. The officer will demonstrate discretion, confidentiality, integrity and initiative in the performance of their tasks, which include:

• Executive support to the Executive Director including diary management, correspondence, email and records management.
• Meeting and event management on behalf of the Executive Director.
• Supporting the coordination of administrative support across the area/division.
• Delivering process improvement projects as required by the area/division.
• Program administration support as required.

Attributes

• Planning, organisation and attention to detail
• Relationship building
• Initiative and accountability and self-management
• Verbal and written communication

Desirable Qualifications and Experience

N/A

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.

Applicants requiring adjustments can contact the nominated contact person. Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au. For further information pertaining to the role, please contact Charles Branciforte – Executive Director via [e-mail] Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence. Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 18th September