Administration Support

State Government of Victoria, Australia; Shire of Hepburn; On-site; AUD 60,000 - 80,000; Full time

Job summary

Department of Education Victoria is seeking an Administration role at Creswick Primary School to support school operations and human-resource processes.

The Education Support Class position involves coordinating support staff, assisting teachers, and maintaining payroll and recruitment documentation under established guidelines within a school setting.

Qualifications

• SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks
• SC2 Demonstrated capacity to work and collaborate with others in a team environment
• SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills
• SC4 Possess the technical knowledge and expertise relevant to the position
• SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area
• SC6 A commitment to professional learning and growth for both self and others

Responsibilities

• Record leave and payroll data for employees
• Register position applications and arrange interview times
• Prepare recruitment documentation (e.g. selection reports, advertising pro-forma)
• Provide straightforward information to staff on basic details relating to their employment
• Calculate staff entitlements (e.g. higher duties assignments, recreation leave, benefits)
• Identify work specific training needs for support staff within work area
• Liaise with teachers and other school staff about support needs and available resources
• Assist the principal in administration of the schools recruitment procedures such as arranging staff selection committees, coordination of appointments and preparation of selection reports and employment letters
• Provide basic information to staff on relevant awards and conditions
• Administer school payroll and maintain staff records

Skills

Coordination

Team collaboration

Communication

Job description

Occupation: Administration

Reference: 1542397

Location Profile

Creswick Primary School is situated in the semi-rural township of Creswick, approximately 20kms north of the provincial city of Ballarat. The current enrolment is 142 students and is expected to remain stable.

Creswick Primary School¿s vision is to cater for the needs of students in the pursuit of excellence.

Creswick Primary School¿s mission is to provide an excellent education in a vibrant, safe and caring environment that challenges all students to achieve their personal best.

• Respect ¿ Treating people and property with consideration and manners.
• Safety ¿ Moving and playing carefully in the school and community.
• Resilience ¿ Able to persevere with challenges and disappointments.
• Personal Best ¿ Applying ourselves fully in all tasks and situations.

Creswick Primary School is committed to gaining continuous learning for all students. The school strives to:

• Explicitly teach all areas of the curriculum from Prep to Year 6.
• Assist each child to achieve high standards in literacy and numeracy
• Explicitly teach our values and social competency skills through our School Wide Positive Behaviour Framework
• Make links too and strengthen our local community

Our classroom programs are complimented by many extra-curricular activities and strong partnership between the school and the wider community. These activities enhance the community engagement in learning and support the development of individual student interest.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

[Attendance requirement for this position]

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Record leave and payroll data for employees
• Register position applications and arrange interview times
• Prepare recruitment documentation (e.g. selection reports, advertising pro-forma)
• Provide straightforward information to staff on basic details relating to their employment
• Calculate staff entitlements (e.g. higher duties assignments, recreation leave, benefits)
• Identify work specific training needs for support staff within work area
• Liaise with teachers and other school staff about support needs and available resources
• Assist the principal in administration of the schools recruitment procedures such as arranging staff selection committees, coordination of appointments and preparation of selection reports and employment letters
• Provide basic information to staff on relevant awards and conditions
• Administer school payroll and maintain staff records

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) [e-mail]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Applications close Monday 21 September 2026 at 11.59pm