Project Support Officer

Veris; City of Brisbane; On-site; AUD 62,000 - 90,000; Full time

Job summary

Veris is seeking a Project Support Officer in Brisbane to partner with a Commercial Manager and support client programs. You will maintain project records, assist PMs, prepare invoices and claims, and set up projects in the ERP system while contributing to bids and tender processes.

The role requires strong communication, teamwork, and administration experience, with proficiency in MS Office and accounting software. Emphasis on data accuracy and document control in a fast-paced environment.

Qualifications

• Excellent communication, written and verbal, with stakeholders.
• Strong teamwork and pro-active attitude.
• Experience in an Administration role.
• Proficient with Outlook, Excel and Word.
• Competent with accounting software data entry: invoicing, job costing and procuring.
• Able to manage large volumes of documents and prioritise.
• Reliable record keeping and timely processing.

Responsibilities

• Maintain up-to-date and accurate project records, with detailed monitoring and reporting.
• Support Project Managers with a variety of tasks.
• Prepare invoices and claims, liaising with clients.
• Set up projects and maintain data in the ERP system.
• Involve in the bid process through preparation of tenders and quotes.
• Assist PMs in Tender submissions and tracking forward workloads/Leads.
• Assist PMs with client management.
• Assist PMs in setting up internal projects and carrying out requirements such as HSEQ and document control.

Skills

Excellent communication

Team player

Administration experience

Data entry

Record keeping

Prioritisation

Tools

Microsoft Office

ERP system

Accounting software

Job description

About Us

Veris is a market leading national survey, spatial and planning business. With over 450 professionals working across Australia Veris combines innovative technologies with some of Australia’s best spatial experience to deliver an integrated approach to the full project life cycle, from initial planning and feasibility through to construction and beyond.

The Opportunity

As a Project Support Officer, you will partner with a Commercial Manager to support the delivery of their client programs. You will enjoy a variety of interesting and fast paced work with primary responsibilities include:

• Maintain up-to-date and accurate project records, applying strong attention to detail and analytical skills to monitor progress and support reporting.
• Supporting Project Managers with a variety of tasks
• Preparation of invoices & claims and liaising with clients
• Setup of projects and maintaining data in our companies ERP system
• Involvement in the bid process through Preparation of tenders and quotes
• Assisting PMs in Tender submission and tracking forward workloads Leads and proposal
• Assisting PM’s with client management
• Assisting PM’s in setting up internal projects and carrying out project requirements such as HSEQ requirements and document control

About You

To be successful in this role you will demonstrate:

• Excellent communication skills - written and verbal with the ability to develop relationships with key stakeholders internally and externally
• Excellent team playing skills and pro-active attitude
• Demonstrated experience in an Administration role
• Strong skills in Microsoft Office package: Outlook, Excel and Word.
• Competency in accounting software data entry: invoicing, job costing and procuring
• Ability to manage large volumes of concurring documents and prioritise accordingly
• Ability to maintain accurate record keeping and timely processing of records

Our Culture

At Veris we value providing a diverse and inclusive workplace where every individual is treated with dignity and respect. We are an Equal Opportunity employer and all qualified applicants will receive consideration for employment regardless of their race, cultural background, ethnicity, national origin, ability/disability, gender identity, sexual orientation, spirituality or religion and encourage applicants from diverse backgrounds, communities and industries.
We respect and honour Aboriginal and Torres Strait Islander Elders past, present and future. We acknowledge the stories, traditions and living cultures of Aboriginal and Torres Strait Islander peoples on this land and commit to building a brighter future together.