Project Support Officer

SAAB; Adelaide; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid work options

Roles based in Adelaide and Melbourne

Job summary

Saab Australia is seeking a motivated Project Support Officer to deliver administrative and coordination support across Naval Combat Systems projects. You will work with project managers to keep projects on time and to a high standard, including meetings, reporting, and document control.

Two full-time 24-month fixed-term roles are based in Adelaide and Melbourne. A defence security clearance is required to baseline/NV1/NV2 or the ability to obtain one; hybrid work options are available.

Qualifications

• 2–5 years of administrative experience in a project environment (essential).
• Defence industry experience is preferable.
• Experience with project governance and reporting is desirable.

Responsibilities

• Providing administrative and coordination support to project teams.
• Tracking and reporting progress and performance of one or more projects.
• Coordinating project meetings and conferences; arranging travel where applicable.
• Producing minutes and action logs for meetings.
• Preparing presentations and maintaining document templates; controlling versions and distribution.
• Automating manual administrative processes tied to projects.
• Supporting development of business cases, project plans and audit reports.
• Complying with legislation, policies and the quality management system.
• Performing other duties as assigned.

Skills

Planning

Analysis

Communication

Admin skills

Project lifecycle

Deadlines

Earned value

Job description

We are seeking a motivated and organised Project Support Officer to join our team and provide high-quality administrative and coordination support across a range of projects.

As part of our Naval Combat Systems group, the Project Support Officer will perform day to day tasks associated with the provision of project management and project administration.

Working closely with project managers and key stakeholders, you will help ensure projects are delivered efficiently on time and to a high standard.

Further, the successful candidate will:

• Providing administrative and coordination support to project teams.
• Providing administrative support in tracking and reporting progress and performance of one or more projects
• Coordinating project meetings and telephone conferences as requested, arranging travel where applicable, and
• Producing minutes and action logs for meetings
• Preparing professional presentations, developing and maintaining document templates, controlling version and document distribution,
• Streamlining and automating manual administrative processes and procedures associated with project(s).
• Providing administrative support for the development of business cases, project plans and audit reports.
• Comply with legislation and Company policies, processes and instructions, including those relating to non-discrimination, safety and duty of care and the quality management system
• Perform other duties as assigned

Flexible work arrangements such as hybrid work from home / office, 9-day fortnight will be considered for this role.

We have 2 Full-time 24 months Fixed term roles, based in Adelaide as well as Melbourne.

About you

Your skills and experience will include:

• Strong planning, analysis and communication skills
• Excellent administrative skills, coupled with a general understanding of the project life cycle, project documentation, project standards and methodologies
• Ability to work according to strict deadlines and manage various demands
• Accuracy, attention to detail and highly organised
• Ability to prioritise and use initiative
• Awareness of earned value management principles (desirable)
• 2 – 5 years of administrative experience in a project environment (essential) in Defence industry (preferable)

As a defence security clearance is required for this role, applicants will be required to hold an Australian Defence Security Clearance to baseline/NV1/NV2 level or have the ability to gain one. Information including past and present nationality and citizenship may be requested to check eligibility for access to materials controlled under various export control regimes, including ITAR.

About us

Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 30 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges.

From combat, communications, security and underwater systems, to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.

What you will be part of

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here

Culture and benefits

We employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience.

By joining Saab, you’ll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You’ll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career.

As a valued team member of Saab Australia, you’ll access a variety of perks and benefits to support you and your family including:

• 6 weeks paid leave each year
• 14% Superannuation
• Free Income Protection Insurance
• Flexible working options
• Access to the Saab shares matching scheme
• Access to MySaab; our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners

Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds.

Saab Australia is a proud supporter of the Veterans’ Employment Program and welcomes the interest of ex-service members, veterans and their families.

Regardless of whether you value cutting edge technology, creativity or an innovative environment, everyone at Saab contributes to keeping people and society safe.