Project Support Coordinator – Cool Burn Squad

Burnett Mary Regional Group For NRM; Hervey Bay; On-site; AUD 65,000 - 80,000; Part time

Job summary

Burnett Mary Regional Group For NRM in Hervey Bay is seeking a Project Support Coordinator to bolster the Cool Burn Squad. The role supports administration, information management and operational coordination across project activities, with travel to field events as needed.

You’ll maintain records, support EOIs, assist with procurement and logistics, and work closely with Traditional Owners and stakeholders to keep projects on track. Flexible arrangements welcome.

Qualifications

• Experience in project administration, coordination or a similar support role.
• Strong organisational skills and ability to manage multiple priorities.
• Confidence using Microsoft Office and digital information systems.
• Excellent interpersonal and communication abilities.
• Ability to handle confidential information appropriately.
• Proactive in identifying incomplete tasks and following through.

Responsibilities

• Receive, process and maintain landholder Expressions of Interest and records.
• Maintain landholder, property, engagement and project information in CRM and PM systems.
• Assist with property and landholder information checks using mapping tools.
• Keep project records audit-ready and well organised.
• Support project scheduling, procurement and general administration.
• Coordinate routine equipment servicing and logistics for Cool Burn Squad.
• Assist with field activities, workshops and community engagement.
• Collaborate with Traditional Owners, Indigenous practitioners, landholders and stakeholders.

Skills

Project administration

Organisational skills

Multitasking

Microsoft Office

Information management

Communication

Tools

SharePoint

CRM systems

Monday.com

GIS tools

Project management software

Job description

Burnett Mary Regional Group For NRM – Hervey Bay QLD

Hervey Bay based | Part-time or full-time arrangements considered

Fixed-term contract to 31 December 2028

Are you highly organised, methodical and great at keeping information, people and processes on track?

Would you like your work to contribute to improved fire management, stronger landholder engagement and meaningful collaboration with Traditional Owners and Indigenous fire practitioners?

We’re looking for a Project Support Coordinator to join BMRG’s Cool Burn Squad, supporting the team delivering practical fire management, landholder engagement and cool burning activities across the Burnett Mary region.

This is a hands‑on project support role for someone who enjoys keeping the details organised, following things through and helping a busy project team operate effectively.

About the Role

Reporting to the Senior Project Coordinator, you’ll provide project administration, information management and operational coordination support across the Cool Burn Squad.

You’ll help maintain accurate landholder, property and project information, coordinate documentation and records, support Expressions of Interest and landholder enquiries, and assist with the equipment, procurement, consumables and logistics that keep project activities moving.

The position works across BMRG’s project and information management systems and maintains strong connections with on‑ground Cool Burn Squad activities. From time to time, this may include travel, attendance at field activities and community events, and occasional overnight stays.

Key Responsibilities

You’ll support the project by:

• Receiving, processing and maintaining landholder Expressions of Interest and participation records
• Maintaining accurate landholder, property, engagement and project information within BMRG’s CRM and project management systems
• Assisting with property and landholder information checks using mapping and spatial information systems
• Maintaining organised, complete and audit‑ready project records and documentation
• Identifying missing or outstanding records and following up with project staff
• Supporting project scheduling, procurement and general administration
• Coordinating routine equipment servicing, maintenance and related administrative requirements
• Maintaining stock records for field consumables and coordinating ordering and replenishment
• Assisting with logistics for Cool Burn Squad operations, activities, workshops and community engagement
• Supporting attendance, participant and survey records
• Working collaboratively with Traditional Owners, Indigenous fire practitioners, landholders, contractors, government agencies and community stakeholders.

About You

You’re someone who likes things organised and accurate and takes satisfaction in making sure tasks are followed through to completion.

You can manage competing priorities without losing sight of the details, communicate confidently with a range of people and adapt when project priorities change.

You’ll bring:

• Experience in project administration, coordination, records management or a comparable support role
• Strong organisational skills and the ability to manage multiple priorities and deadlines
• Confidence using Microsoft Office and digital information management systems
• Strong interpersonal and communication skills
• The ability to manage project, landholder and stakeholder information appropriately and confidentially
• A proactive approach to identifying incomplete or outstanding tasks and following them through
• Demonstrated cultural awareness and an ability to work respectfully with Traditional Owners, Indigenous organisations and Indigenous fire practitioners.

It would be advantageous if you also have:

• Experience using SharePoint, CRM or project management platforms
• Experience with Monday.com
• Familiarity with GIS, online mapping or property information systems
• Experience within natural resource management, land management, fire management, conservation, agriculture or community‑based projects.

Working with BMRG

At BMRG, our team works together to create meaningful environmental and community outcomes across the Burnett Mary region.

We value Accountability, Excellence, Honesty, Integrity, Passion and Respect, and are committed to a workplace that supports learning, open communication and respectful engagement with the communities we work alongside.

BMRG values a diverse and inclusive workplace. Aboriginal and Torres Strait Islander people are strongly encouraged to apply.

Applications Close 1 October 2026

For more information or to request a copy of the full Position Description, please contact Tamara Aspery at *************@bmrg.org.au

ABC’s 7.30 recently featured BMRG’s Cool Burn Squad, showcasing theteam’s work in cultural burning and caring for Country.

https://iview.abc.net.au/show/7-30/series/0/video/SEGS2026107135290