Project Support Coordinator

DTN; City Of Stirling; On-site; AUD 69,000 - 92,000; Full time

Benefits offered by this job

Competitive salary

Flexible work arrangements

Superannuation contributions

Learning platform access

Employee Assistance Program

Job summary

DTN is seeking a Project Support Coordinator for our Perth, Australia office. You will coordinate with internal and external stakeholders to support Australia Operations, enhance customer satisfaction, and contribute to revenue growth.

From contract award through delivery, you will help ensure requirements are met and deliverables are completed efficiently. You will report to the Delivery Manager and support planning, documentation, and financial tracking to keep projects on time and within

Qualifications

• Strong knowledge of Microsoft Office tools.
• Excellent time management skills and the ability to multitask.
• Excellent verbal and written communication skills to work effectively with team members and stakeholders.
• Strong organizational and planning skills in a fast-paced environment.
• English language proficiency is essential; other languages are valued.

Responsibilities

• Coordinate internal project kick-off meetings with the Project Manager and relevant teams.
• Assist with logistics and procurement activities to support on-time delivery.
• Assist the Project Manager with contract administration and issue resolution.
• Support review and documentation of subcontractor contracts and purchase orders.
• Coordinate project logistics with internal stakeholders and support on-site tasks.
• Collaborate with Proposals to prepare quotations and proposals based on client needs.
• Maintain project documentation, including reports, invoices, and contracts.
• Support day-to-day operational processes and project logistics.

Skills

MS Office

Time management

Communication skills

Multitasking

English proficiency

Tools

Microsoft Office Suite

Job description

For decades, DTN has been the silent force behind some of the world’s most critical industries—helping businesses navigate complexity, uncertainty, and risk with smarter, faster decisions. From agriculture to energy to weather intelligence, our proprietary Operational Decisioning Platform transforms raw data into decision‑grade insights—enabling companies to optimize supply chains, ensure market stability, and safeguard infrastructure against disruption. We don’t follow trends—we set the standard for precision, trust, and operational impact.

DTN is at an exciting inflection point. Building off a foundation of financial strength, profitability, and industry trust, we’re accelerating growth and expanding our global footprint. Our purpose‑built solutions—powered by AI and honed by decades of vertical expertise—are helping some of the world’s most significant enterprises thrive amid operational constraints and uncover new opportunities in a fast‑changing world.

Job Description

We are seeking a Project Support Coordinator based in our Perth, Australia, office. In this role, you will play an important part in supporting the overall success of Australia Operations. You will coordinate with internal and external stakeholders and work with the Global Operations team to support business objectives, enhance customer satisfaction, and contribute to revenue growth.

From contract award through the successful completion of the solution for our valued customer, you will support and coordinate project activities, helping ensure requirements are met and deliverables are completed efficiently.

Role Overview

The Project Support Coordinator provides assistance with project administration, planning, monitoring, communication, documentation, logistics, and procurement. Reporting directly to the Delivery Manager, you will provide administrative and logistical support to facilitate the efficient and effective delivery of projects from our Perth office. Working closely with the Project Manager and relevant teams, you will help ensure project activities are coordinated, documented, and completed on time and within budget.

Responsibilities and Tasks

• Support internal project kick‑off meetings by coordinating with the Project Manager and relevant teams, including Proposals, Purchasing, Engineering, and Delivery.
• Assist with logistics and procurement activities in coordination with the Project Manager, engineering team, and external stakeholders to support on‑time and cost‑effective delivery.
• Assist the Project Manager with contract administration and the resolution of routine contract‑related issues, escalating complex matters when necessary.
• Support the review, evaluation, execution, and documentation of subcontractor contracts in accordance with established procedures and approval requirements.
• Create, document, and maintain purchase orders for goods and services in accordance with contractual requirements.
• Coordinate project logistics with internal stakeholders in support of the Project Manager.
• Assist the delivery team in coordinating the accreditations and documentation required to perform on‑site tasks.
• Collaborate with the Proposals team to prepare and coordinate quotations and proposals based on customer needs and requirements.
• Collaborate across interdisciplinary teams and coordinate with DTN colleagues around the world.
• Help ensure team members have the supplies and resources needed to complete assigned tasks on time and within budget.
• Gather and consolidate information from various sources to understand issues and support the development of solutions for stakeholders.
• Organize and maintain project documentation, including reports, invoices, contracts, scoping surveys, maintenance reports, and other relevant files.
• Assist with meeting arrangements, scheduling, and project logistics.
• Support day‑to‑day operational processes and administrative activities.
• Track contract payments, maintain relevant records, and assist with resolving payment‑related issues.
• Support the Project Manager in documenting lessons learned throughout the project lifecycle.
• Coordinate project closure meetings and assist the Project Manager in documenting completed deliverables, outstanding actions, and contractual obligations.

Other Skills

• Support project coordination by reviewing project proposals and plans, tracking progress against project objectives, and collaborating with the Delivery Manager, Project Manager, and relevant stakeholders.
• Demonstrate the ability to resolve routine operational issues independently while escalating complex issues to the Project Manager or Delivery Manager as appropriate.
• Show an interest in developing project management skills, with opportunities for professional growth as the business expands.
• Strong knowledge of Microsoft Office tools.
• Excellent time management skills and the ability to multitask and prioritize work.
• Excellent verbal and written communication skills to work effectively with team members, managers, and external stakeholders.
• Strong organizational and planning skills in a fast‑paced environment.
• English language proficiency is essential; other languages are valued.

What you can expect from DTN

• Competitive Salary
• Flexible work arrangements
• Superannuation Contributions
• Unlimited access to 13k+ courses via learning platform to support employee career advancement
• Employee Assistance Program (EAP)

The targeted hiring base pay range for this position is between 69,188 AUD and 92,250 AUD annually (super exclusive). DTN is a pay‑for‑performance organization, which means there is the opportunity to advance your compensation with performance over time. The actual base pay offered for this position will be dependent upon many factors, including but not limited to: prior work experiences, training/education, transferable skills, business needs, internal equity, and applicable laws. The targeted hiring base pay range is subject to change and may be modified in the future. This role may also be eligible for market‑competitive variable pay and benefits.

About DTN

DTN is a global data and technology company helping operational leaders in energy, agriculture, and weather‑driven industries make faster, smarter decisions. Our Operational Decisioning Platform turns complex data into decision‑grade insights—empowering customers to expand their margins, accelerate growth, and outpace risk. With more than 1,200 employees globally, DTN serves the companies that feed, fuel, and protect the world.

At DTN, we value clarity, trust, and action. We’re a team of problem‑solvers, outcome‑drivers, and industry nerds who believe that precision matters – and that mission is at the core of what we do.

• Trust Built: We earn it. We keep it. We protect it. Our neutrality, precision, and integrity are non‑negotiable.
• Confidence‑Driven: We help customers move with clarity and conviction. We bring the data and operational knowledge leaders need to act.
• Built for Industry: We speak operations because we come from operations. Our expertise is forged in fuel terminals, fields, flight paths, and forecasts.
• Future‑Forward: We see what’s coming‑and we’re ready. We help customers lead through change with smarter decisioning.

DTN is an Equal Opportunity Employer. We welcome and encourage applicants of all backgrounds, including minorities, women, veterans, and individuals with disabilities.