Project Specialist – Early Phase, Talent Pipeline

Jobtailor; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Jobtailor in Sydney seeks a Clinical Trial Coordinator to support the Early Phase team with day-to-day operational tasks, documentation, and cross-functional collaboration. You will coordinate meetings, track actions, and ensure compliance with SOPs and ICH-GCP standards.

The role involves study start-up, maintenance, close-out, and budget support for global trials. The ideal candidate has 2–3 years of clinical research experience, familiarity with CTMS/eTMF, and strong organizational and

Qualifications

• Bachelor level degree in life sciences or related field required.
• 2–3 years in clinical research with trial coordination focus.
• Experience supporting clinical trials in CRO, sponsor, or similar env.
• Understanding of clinical trial stages and documentation.
• Familiarity with GCP, ICH guidelines, and regulatory standards.
• Proficiency with CTMS/eTMF and MS Office software.
• Strong organisational, prioritisation, and communication skills.
• Experience with project management systems is a plus.

Responsibilities

• Provide day-to-day operational and administrative support to Project Managers in the Early Phase team.
• Manage study documentation and maintain project trackers and systems.
• Coordinate internal and external project meetings, including scheduling, agendas, and minutes.
• Follow up on action items and deliverables with cross-functional teams and vendors.
• Support communications with clinical sites, vendors, and internal teams.
• Contribute to study start-up, maintenance, and close-out activities.
• Ensure activities comply with SOPs, ICH-GCP guidelines, and regulatory standards.
• Co-coordinate meetings and prepare minutes for client, cross-functional internal team, and vendor meetings.
• Assist with study and site budgets, including investigator site payments, vendor payments, and payment tracking.
• Support the delivery and coordination of global clinical trials.

Skills

Clinical Trial Coordination

Project Support

ICH-GCP Compliance

Microsoft Office Proficiency

Communication Skills

Education

Bachelor's degree in Life Sciences / Pharmacy / Nursing

Tools

CTMS

eTMF

Microsoft Office

MS Projects

Job description

• Provide day-to-day operational and administrative support to Project Managers in the Early Phase team
• Manage study documentation and maintain project trackers and systems
• Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes
• Follow up on action items and deliverables with cross-functional teams and vendors
• Support communications with clinical sites, vendors, and internal teams
• Contribute to study start-up, maintenance, and close-out activities
• Ensure activities comply with SOPs, ICH-GCP guidelines, and regulatory standards
• Co-coordinate meetings and prepare minutes for client, cross-functional internal team, and vendor meetings
• Assist with study and site budgets, including investigator site payments, vendor payments, and payment tracking
• Support the delivery and coordination of global clinical trials

Requirements

• Bachelor's degree in Life Sciences, Pharmacy, Nursing, or a related field
• 2–3 years in clinical research, with a focus on trial coordination and project support
• Previous experience supporting clinical trials within a CRO, sponsor, or similar environment
• Understanding of clinical trial stages or experience working from start to end of a clinical trial
• Familiarity with clinical trial documentation, processes, and regulations, including ICH-GCP
• Comfortable working with Microsoft Office and clinical systems such as CTMS and eTMF
• Strong organisational skills with the ability to prioritise and manage multiple tasks
• Excellent verbal and written communication skills
• Proactive, detail-oriented, and a team player
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Knowledge of MS Projects is a plus and can be learned
• Experience or good knowledge of project management systems, including CTMS and financial/resource planning systems

Core Competencies

Demonstrates expertise in clinical trial coordination, project support, and compliance with ICH-GCP guidelines. Proficient in managing study documentation and facilitating communication among cross-functional teams and vendors.

Highest-signal resume keywords

• Clinical Trial Coordination
• Project Support
• ICH-GCP Compliance
• Microsoft Office Suite Proficiency
• Study Documentation Management

ATS Optimization Keywords

Hard Skills

• Clinical Research
• Trial Coordination
• Study Start-Up
• Budget Management
• Project Management Systems

Soft Skills

• Organisational Skills
• Verbal Communication
• Written Communication
• Detail-Oriented
• Team Player

Industry Keywords

• Life Sciences
• Pharmacy
• Nursing
• CRO
• Regulatory Standards

Tools & Technologies

• CTMS
• ETMF
• Microsoft Office
• MS Projects