Hybrid Project Specialist — Early-Phase Clinical Trials

Emerald Clinical Trials Inc.; Sydney; Hybrid; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive Compensation

Flexibility

Career Growth

Employee Wellbeing

Global Opportunities

Job summary

Emerald Clinical Trials is seeking a highly organised Project Specialist to support Early Phase project management teams in delivering global clinical trials. You will manage study documentation, trackers, and cross-functional meetings, ensuring timelines, quality, and regulatory compliance.

Ideal candidates have a Life Sciences degree and 2–3 years of CRO or sponsor experience, with proficiency in CTMS, eTMF, and MS Office.

Qualifications

• Bachelor's degree in Life Sciences, Pharmacy, Nursing, or a related field
• 2–3 years in clinical research, with a focus on trial coordination and project support
• Experience supporting clinical trials within a CRO, sponsor, or similar environment
• Understand Clinical trial stages or worked from start to end of clinical trial
• Familiarity with clinical trial documentation, processes, and regulations (e.g., ICH-GCP)
• Comfortable working with Microsoft Office and clinical systems (e.g., CTMS, eTMF)
• Strong organisational skills with the ability to prioritise and manage multiple tasks
• Excellent verbal and written communication skills
• Proactive, detail-oriented, and a team player

Responsibilities

• Provide day-to-day operational and administrative support to Project Managers in Early Phase team.
• Manage study documentation and maintain project trackers and systems
• Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes
• Follow up on action items and deliverables with cross-functional teams and vendors
• Support communications with clinical sites, vendors, and internal teams as needed
• Contribute to key trial activities such as study start-up, maintenance, and close-out
• Ensure all activities comply with SOPs, ICH-GCP guidelines, and regulatory standards
• Co-coordinated meetings, prepared meeting minutes for internal and external stakeholders ( Especially for Client meetings, cross functional internal team meetings, Vendor meetings, etc)
• Assisted team in managing study and site budget (esp Investigator site payments, Vendor payments, Payment tracking, etc)
• Used or have good knowledge of Project Management systems, like CTMS, Financial and resource planning, etc
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); Knowledge of MS projects is plus (this can be learned as well)
• TMF maintenance, including uploading, quality reviews of uploaded documents, and conducting regular TMF reviews for assigned projects

Skills

Project coordination

CTMS

Meeting scheduling

Vendor coordination

MS Office

Education

Bachelor's degree in Life Sciences, Pharmacy, Nursing, or related field

Tools

CTMS

eTMF

MS Projects

Financial planning tools

Job description

Emerald Clinical Trials is seeking a highly organised Project Specialist to support Early Phase project management teams in delivering global clinical trials. You will manage study documentation, trackers, and cross-functional meetings, ensuring timelines, quality, and regulatory compliance.

Ideal candidates have a Life Sciences degree and 2–3 years of CRO or sponsor experience, with proficiency in CTMS, eTMF, and MS Office.