Project Portfolio Coordinator

ASC Pty Ltd; Adelaide; Hybrid; AUD 120,000 - 150,000; Full time

Benefits offered by this job

Flexible work

Extra leave

Parental leave

Childcare subsidies

Health and wellbeing

Professional development

Diverse environment

Discounts

Job summary

ASC Pty Ltd is seeking a Project Portfolio Coordinator to support governance and decision‑making across end‑to‑end portfolio processes. You will help ensure reliable information for senior leaders to sequence projects, manage risks, and optimise resources.

You will coordinate planning across ASC stakeholders, produce dashboards and reports, and contribute to governance tool improvements, enabling informed decisions and efficient portfolio management.

Qualifications

• Demonstrable experience across portfolio management activities including managing portfolio‑level risks, issues and dependencies.
• Ability to communicate and collaborate with a wide range of stakeholders, including Enterprise Portfolio Management Office and Program Management Offices.
• Experience in planning and balancing a portfolio of programs and projects at high level is desirable.

Responsibilities

• Support the Portfolio Planning Manager in the governance of the end-to-end portfolio management process.
• Coordinate portfolio planning and management activities across ASC stakeholders, including senior leadership.
• Collate data, produce portfolio performance dashboards and reports, and analyse trends, variances and emerging risks.
• Maintain accuracy, completeness and timeliness of portfolio data.
• Maintain and continuously improve portfolio governance tools, templates and artefacts.

Skills

Portfolio governance

Stakeholder communication

Data analysis

Performance reporting

Business case development

Job description

ASC is Australia’s submarine company.We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s conventionally armed, nuclear-powered submarines – the largest and most complex industrial undertaking in Australia’s history.

About the Opportunity

Reporting to the Portfolio Planning Manager, the Project Portfolio Coordinator supports effective portfolio governance and decision‑making by coordinating end-to-end portfolio process (from strategic planning to reporting), maintaining high‑quality program and project data, and providing accurate, timely reporting. The position acts as a key enabler of project portfolio management by ensuring senior leaders have reliable information to sequence projects, manage risks, and optimise resources across the portfolio.

Responsibilities

• Support the Portfolio Planning Manager in the governance of the end-to-end portfolio management process.

• Coordinate portfolio planning and management activities across wide range of ASC stakeholders, including senior leadership.
• Collate data, produce portfolio performance dashboards and reports, as well as analyse trends, variances and emerging risks across the portfolio
• Maintain accuracy, completeness and timeliness of portfolio data
• Maintain and continuously improve portfolio governance tools, templates and artefacts

About You

• Demonstrable experience across portfolio management activities including managing portfolio-level risks, issues and dependencies.
• Ability to communicate and collaborate with wide range of stakeholders, including Enterprise Portfolio Management Office, Program Management Offices and Business Units.
• Demonstrable experience in business case development, performance reporting, analyses and insights generation to senior stakeholders.
• Experience in planning and balancing portfolio of programs and projects at high-level is desirable
• Understanding of portfolio prioritisation, dependency management and business case.

Eligibility

This role requires a current National Police Clearance and an Australian Defence Security Clearance. Your eligibility for this role is dependent on you obtaining and maintaining such clearance.

Whilst ASC will accept all applications for this role, as this role requires an ability to access protected US defence technology, applicants holding nationality of certain foreign countries will not be eligible. To check your eligibility please visit the Australian Government Security Vetting Agency website.

Benefits

• Flexibility over how, when and where you work for the best work/life balance.
• Up to 10 days additional leave every year so you can rest and recharge.
• Generous parental leave so you can give your family the focus it deserves.
• Subsidised childcare to ease the financial pressure on your family.
• Health and wellbeing initiatives so you can perform at your best at work.
• Professional development opportunities to advance your career.
• A diverse and supportive environment where you can thrive.
• Discounts and exclusive offers from leading Australian brands to help you save.