Project Portfolio Coordinator

ASC; Adelaide; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Extra leave

Parental leave

Childcare assistance

Wellbeing programs

Professional development

Job summary

ASC, Australia’s submarine company, is seeking a Project Portfolio Coordinator to support governance of ASC’s end-to-end portfolio management. You will coordinate planning across stakeholders, collate data, and produce dashboards to enable informed decision-making.

You will analyse trends, risks and dependencies, maintain data quality, and contribute to governance tool improvements. This role requires security clearances and flexibility in work arrangements.

Qualifications

• Experience in portfolio management processes and governance.
• Ability to communicate and collaborate with senior stakeholders and offices.
• Experience in business case development, performance reporting, and insights generation.
• Experience in planning and balancing portfolios of programs and projects at a high level is desirable.
• Understanding of portfolio prioritisation and dependency management.

Responsibilities

• Support governance of end-to-end portfolio management processes.
• Coordinate portfolio planning across ASC stakeholders, including senior leadership.
• Collate data, produce portfolio dashboards and reports; analyze trends, variances and risks.
• Maintain accuracy and timeliness of portfolio data and governance artefacts.
• Continuously improve governance tools and templates.

Skills

Portfolio management

Stakeholder communication

Risk management

Data reporting

Dependency management

Job description

ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s conventionally armed, nuclear-powered submarines – the largest and most complex industrial undertaking in Australia’s history.

About the Opportunity

Reporting to the Portfolio Planning Manager, the Project Portfolio Coordinator supports effective portfolio governance and decision‑making by coordinating end-to-end portfolio process (from strategic planning to reporting), maintaining high‑quality program and project data, and providing accurate, timely reporting. The position acts as a key enabler of project portfolio management by ensuring senior leaders have reliable information to sequence projects, manage risks, and optimise resources across the portfolio.

Responsibilities

• Support the Portfolio Planning Manager in the governance of the end-to-end portfolio management process.
• Coordinate portfolio planning and management activities across wide range of ASC stakeholders, including senior leadership.
• Collate data, produce portfolio performance dashboards and reports, as well as analyse trends, variances and emerging risks across the portfolio
• Maintain accuracy, completeness and timeliness of portfolio data
• Maintain and continuously improve portfolio governance tools, templates and artefacts

About You

• Demonstrable experience across portfolio management activities including managing portfolio-level risks, issues and dependencies.
• Ability to communicate and collaborate with wide range of stakeholders, including Enterprise Portfolio Management Office, Program Management Offices and Business Units.
• Demonstrable experience in business case development, performance reporting, analyses and insights generation to senior stakeholders.
• Experience in planning and balancing portfolio of programs and projects at high-level is desirable
• Understanding of portfolio prioritisation, dependency management and business case.

This role requires a current National Police Clearance and an Australian Defence Security Clearance. Your eligibility for this role is dependent on you obtaining and maintaining such clearance.

Whilst ASC will accept all applications for this role, as this role requires an ability to access protected US defence technology, applicants holding nationality of certain foreign countries will not be eligible. To check your eligibility please visit the Australian Government Security Vetting Agency website.

• Flexibility over how, when and where you work for the best work/life balance.
• Up to 10 days additional leave every year so you can rest and recharge.
• Generous parental leave so you can give your family the focus it deserves.
• Subsidised childcare to ease the financial pressure on your family.
• Health and wellbeing initiatives so you can perform at your best at work.
• Professional development opportunities to advance your career.
• A diverse and supportive environment where you can thrive.
• Discounts and exclusive offers from leading Australian brands to help you save.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Established in 1985, ASC is Australia’s submarine company.

Our 1900-plus staff offer a depth of submarine design, construction, project management, supply chain, and engineering expertise unparalleled in Australia’s defence industry.

We are the builder and sustainer of Australia’s Collins Class submarines, and the Australian Government’s choice to jointly build and sustain conventionally armed, nuclear-powered submarines in Australia.

We also have responsibility for delivering Australia’s Collins Class submarines Life of Type Extension (LOTE) program and play a leading role in training Royal Australian Navy submariners.

Established in 1985, ASC is Australia’s submarine company.

Our 1900-plus staff offer a depth of submarine design, construction, project management, supply chain, and engineering expertise unparalleled in Australia’s defence industry.

We are the builder and sustainer of Australia’s Collins Class submarines, and the Australian Government’s choice to jointly build and sustain conventionally armed, nuclear-powered submarines in Australia.

We also have responsibility for delivering Australia’s Collins Class submarines Life of Type Extension (LOTE) program and play a leading role in training Royal Australian Navy submariners.

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