Project Officer, Fire Services

Vertali APAC Pty Ltd; Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

VIDA is seeking a capable Project Officer to support planning and delivery of complex construction projects for Victoria's emergency services agencies. You will coordinate procurement, engage contractors and ensure reporting aligns with scope, time, cost and quality targets.

Reporting to the Senior Project Manager, you will prepare plans, monitor progress and liaise with internal and external stakeholders across multiple projects in VIDA Community Safety.

Qualifications

• Experience in project coordination and stakeholder engagement in construction or public sector.
• Knowledge of procurement and contract management.
• Proficiency in project documentation, reporting and risk tracking.

Responsibilities

• Support planning and delivery of complex construction projects.
• Prepare project plans, monitor status and report progress.
• Coordinate procurement activities and contractor engagement.
• Facilitate project meetings and contribute to business cases.

Skills

Project coordination

Stakeholder engagement

Procurement

Contract management

Risk and issue tracking

Reporting

Communication

Education

Project management or construction qualification

Tools

Microsoft Office

Project management software

Job description

Job Description

The Victorian Infrastructure Delivery Authority (VIDA), is a specialist project delivery organisation, responsible for delivering Victoria's major transport, health and community safety infrastructure program.

This multi-disciplinary program includes more than 200 projects including the North East Link, removing level crossings, Melbourne Airport Rail Stage 1, new and upgraded hospitals specialist programs such as the early parenting centres expansion and upgrade program and community safety projects including Corrections and Emergency Services.

The unprecedented program of works brings together expert skillsets to deliver crucial health, community safety, and major transport projects, and ensures that operations are streamlined and efficient while delivering better outcomes for Victorians.

Led by the Director-General, VIDA is comprised of the five project offices, VIDA Road, VIDA Metro, VIDA Rail, VIDA Health and VIDA Community Safety.

VIDA is established as an Administration Office under the Public Administration Act 2004 as a specialist organisation.

About this Opportunity

Reporting to the Senior Project Manager, the Project Officer plays a key role in supporting the planning and delivery of complex construction projects on behalf of Victoria's emergency services agencies.

Working within VIDA Community Safety, contribute to projects across both development and delivery phases, supporting procurement activities, contractor engagement and continuous improvement initiatives. Provide high-quality project coordination, reporting and administrative support to ensure projects are delivered in line with agreed scope, time, cost and quality requirements.

Work closely with Project Managers, Senior Project Managers, contractors and a broad range of internal and external stakeholders. Prepare project plans and documentation, monitoring and reporting on project status, supporting risk and issue management, facilitating project meetings, and contributing to business cases and other investment-related documentation.

Organised, adaptable and proactive, with a strong interest in project delivery and public sector infrastructure. A collaborative mindset, sound judgement and the ability to manage competing priorities in a fast-paced project environment., An appropriate qualification in project management, construction or a proven track record of equivalent experience is desirable.

What We Offer

• An emphasis on work / life balance
• High-performing team environment
• Equal opportunity employer
• Personal & Professional development opportunities
• Committed to safety & wellbeing
• Training & development opportunities

Pre-Employment Checks

The successful candidate will be required to undergo pre-employment checks which include national police/qualification (where applicable) checks and misconduct screening.

About the Employer

VIDA is an equal opportunity employer, committed to fostering a values-led, diverse and inclusive workplace.

We believe our teams should represent the diversity of our communities in which we work, and we actively embrace and celebrate people from all walks of life.

If you require reasonable adjustments to fully participate in the recruitment process, please contact us. We're here to support you.

About the Candidate

An experienced and capable project professional with a strong foundation in project coordination, administration and stakeholder engagement, ideally within construction, infrastructure or public sector project environments.

Comfortable working across multiple projects and stakeholders, supporting complex procurement and delivery activities, and contributing to high-quality documentation and reporting. Brings a practical, solution-focused approach, strong attention to detail and a commitment to continuous improvement.

You’ll bring:

• A delivery-focused approach, with the ability to keep project actions, risks and dependencies visible and moving forward.
• Clear and adaptable communication skills, with the ability to tailor information and advice to different audiences.
• Confidence in building collaborative relationships and working effectively across multidisciplinary teams and organisations.
• A proactive and adaptable working style, supported by sound judgement, attention to detail and a commitment to continuous improvement.

Key Selection Criteria

• Demonstrated expertise or knowledge of the principles and processes of project and site management, quality control, and project lifecycle stages.
• Demonstrated expertise or knowledge of procurement and contract management.
• Experience in Microsoft Office and use of other project management software.
• Experience in site management of trades on commercial/ infrastructure projects with a Tier 1 or 2 builder an advantage.