Project Officer (Campus Experience)

Charles Darwin University; Sydney; On-site; AUD 76,000 - 88,000; Full time

Benefits offered by this job

17% superannuation

4 weeks annual leave

Parental leave up to 26 weeks (primary

care giver)

Salary packaging opportunities

State-of-the-art facilities in Sydney

Job summary

Charles Darwin University’s Sydney campus invites applications for a Project Officer. This role provides high-level executive, administrative and project coordination support to the Associate Vice-Chancellor and NSW-based activities.

You will coordinate meetings, prepare documentation, manage priorities, and ensure compliant, efficient delivery of projects and events while building strong stakeholder relationships.

Qualifications

• Completion of a degree-level qualification with relevant experience, or an equivalent combination of education, training and experience in administration, operations, project support or a related field.
• Demonstrated experience providing high-quality executive and administrative support, including coordinating meetings, preparing documentation, managing competing priorities and maintaining confidential information.
• Well-developed organisational and time management skills, with the ability to manage multiple tasks, meet deadlines and maintain a high level of accuracy and attention to detail.
• Demonstrated experience supporting projects, events or operational initiatives, including maintaining documentation, coordinating activities and tracking progress against timelines.
• Excellent interpersonal, written and verbal communication skills, with the ability to build effective relationships and provide outstanding customer service to a diverse range of stakeholders.
• Demonstrated ability to identify and implement improvements to administrative processes, systems or service delivery practices.
• Proven ability to work independently and collaboratively within a team environment, demonstrating initiative, flexibility and a solutions-focused approach.
• High level proficiency in Microsoft Office 365 applications and experience working with business systems, databases and record management systems.
• Experience working in the higher education sector or another large, complex and highly regulated organisation.

Responsibilities

• Provide high-level executive, administrative and project coordination support.
• Coordinate meetings, prepare documentation, manage competing priorities and maintain confidential information.
• Support stakeholder engagement, process improvement, compliance and campus operations.
• Contribute to delivering projects and events efficiently and in line with university objectives.
• Work with multiple teams and cultivate relationships across NSW-based activities.

Skills

Executive support

Administrative support

Project coordination

Meetings coordination

Stakeholder engagement

Time management

MS Office 365

Education

Degree-level qualification

Experience in administration or project support

Tools

Microsoft Office 365

Databases & record management systems

Job description

Charles Darwin University – Sydney CBD NSW

Continuing Full-Time Appointment Position Classification Level 5 Annual salary $75,927 – $87,716 pa + 17% superannuation and 4 weeks annual leave Sydney Campus, Gadigal Country

Join our vibrant community at Charles Darwin University’s Sydney campus. For over a decade, we have been delivering high-quality education to students in the heart of Sydney. As we build on this strong foundation, our campus is experiencing significant growth and is ready for an exciting future. We pride ourselves on offering a personalized and supportive student experience, where close connections between staff and students are at the core of who we are. This is a unique opportunity to contribute your skills and passion to our dynamic team and play a pivotal role in shaping the next chapter of our success.

About the Position

The Project Officer (Sydney Campus) provides high-level executive, administrative, and project coordination support. The role works closely with the Associate Vice-Chancellor and other key stakeholders within Charles Darwin University to present a professional face for NSW based activities by ensuring projects, events, and operational activities are delivered efficiently and in line with university objectives. Acting as a central coordination point, the position contributes to stakeholder engagement, business process improvement, compliance, and the delivery of a positive and productive campus environment. We are looking for someone passionate about customer service, who is organised, creative, and a strong communicator. This is a highly dynamic role working with multiple teams, so flexibility and enthusiasm for relationship building are a must.

About You

To be successful, you will demonstrate:

• Completion of a degree-level qualification with relevant experience, or an equivalent combination of education, training and experience in administration,operations, project support or a related field.
• Demonstrated experience providing high-quality executive and administrative support, including coordinating meetings, preparing documentation, managing competing priorities and maintaining confidential information.
• Well-developed organisational and time management skills, with the ability to manage multiple tasks, meet deadlines and maintain a high level of accuracy and attention to detail.
• Demonstrated experience supporting projects, events or operational initiatives, including maintaining documentation, coordinating activities and tracking progress against timelines.
• Excellent interpersonal, written and verbal communication skills, with the ability to build effective relationships and provide outstanding customer service to a diverse range of stakeholders.
• Demonstrated ability to identify and implement improvements to administrative processes, systems or service delivery practices.
• Proven ability to work independently and collaboratively within a team environment, demonstrating initiative, flexibility and a solutions-focused approach.
• High level proficiency in Microsoft Office 365 applications and experience working with business systems, databases and record management systems.
• Experience working in the higher education sector or another large, complex and highly regulated organisation.

Appointment is contingent upon receipt of a satisfactory National Criminal History check and a valid local Working with Children clearance

Remuneration

Appointment to this role will be at Professional Employee Level 5. The base salary will be in the range of $75,927 - $87,716 per annum. The total remuneration package will be in the range of $88,834 - $102,627 per annum, including 17% superannuation.

First Nations Priority Recruitment Measures

While this vacancy is open to all applicants, CDU remains firmly committed to increasing representation of First Nations employees. First Nations applicants are strongly encouraged to apply & will be granted priority consideration for this vacancy, in accordance with s57 of the Anti-Discrimination Act 1992 (NT) 1992. More information on First Nations Priority Recruitment at CDU.

What’s in it for you?

• An employer who values your contribution to building a bigger, better and stronger University
• Work with a University committed to changing people’s lives for the better through training, education, and research Opportunities for professional development, paid study and career progression
• State-of-the-art facilities in Sydney CBD
• 17% superannuation
• Up to four weeks of paid annual leave
• Up to 26 weeks of paid parental leave (primary care giver), in addition to government payments (eligibility criteria apply)
• Recognition of prior service with another Australian university / NT Government for Long Service Leave (recognition applied to qualifying period only)
• Ability to negotiate transfer of leave entitlements under the Public Employment (Mobility) Act 1989
• Employee Assistance Program
• Salary Packaging opportunities

For a confidential discussion about the position please contact Sascha Jenkins at **************@cdu.edu.au

Do you need support?

The University endeavours to establish and maintain effective systems that support a flexible and inclusive workplace culture. CDU embraces differences and ensures people with adjustment requirements are set up for success. Adjustments can be made to support you throughout the application and selection process, as well as during employment, in line with the University’s Workplace Adjustment Policy and Procedure For confidential discussions, reasonable adjustment requests, or further information on workplace inclusion and policies, please contact People Services on 08 8946 62***or **************@cdu.edu.au.

Diversity and Inclusion

At CDU we actively celebrate our diversity. We innovate, embrace new ideas, and act with courage and kindness. We’re about what we can give to the world rather than what we take, and we believe in the transformative power of education. We work hard to make sure every member of our University community feels they truly belong. Understanding that it is through our focus on our people and leveraging our differences that will make CDU the most connected University in Australia, we are striving to ensure that our culture and our community are inclusive of all our staff, students, and visitors. We are committed to maintaining a culture where everyone feels respected, safe, encouraged to speak up and supported in achieving their professional goals. Applications from First Nations people, women at all levels, culturally and racially marginalised people, people with disability, neurotypical and neurodiverse people, LGBTQIA+ people, people with family and caring responsibilities and people at all stages of their careers are welcomed. You make CDU. And we want you to be exactly who you are.

Applications Close: Sunday 27th September 2026.