Project Officer

James Cook University; Townsville City; On-site; AUD 91,000 - 98,000; Full time

Benefits offered by this job

17% superannuation

5 weeks recreation leave

Paid sick/carers leave

Paid parental leave

Flexible working options

Staff study assistance

Ongoing professional development

Fitness Passport

Health insurance discount

Employee Assistance Program

Job summary

James Cook University (JCU) in Townsville invites applications for the Project Officer role to support the Planning and Development team. The position delivers high-level administrative support, maintains project documentation, coordinates meetings and venue bookings, and prepares agendas and minutes.

You will manage accurate financial administration, assist with risk mitigation, and develop information packages to keep stakeholders informed throughout the project lifecycle.

Qualifications

• Experience in a similar role or equivalent combination of experience, education or training.
• Proficiency with construction-related documentation and financial reporting.
• Strong communication and interpersonal skills for high-level admin support and committee work.

Responsibilities

• Provide high-level administrative support to Planning and Development across JCU campuses.
• Maintain and update project documentation, coordinate meetings and venue bookings, prepare agendas and minutes.
• Ensure accurate financial administration, assist with risk identification and mitigation, and suggest procedural improvements.
• Develop and deliver information packages and communications to keep stakeholders informed throughout the project lifecycle.

Skills

Project administration

Financial reporting

Forecasting

Communication

Stakeholder management

Organisational skills

Travel coordination

Numerical skills

Education

Driver's Licence – Class C (Queensland)

Tools

Microsoft Office

Job description

James Cook University (JCU) is creating a brighter future for life in the Tropics and beyond, through education and research that makes a difference locally and globally.

• Full-time, continuing opportunity | 36.25 hours per week
• Based at the Townsville Bebegu Yumba campus
• HEWL 6: $90,821 - $98,369 per annum plus up to 17% superannuation.

ABOUT THE ROLE

The Project Officer is responsible for contributing to the successful delivery of infrastructure projects across JCU's broad geographical footprint. In this role, you will provide high-level administrative support to the Planning and Development team, including maintaining and updating project documentation, coordinating meetings and venue bookings, and preparing agendas and minutes. The Project Officer ensures accurate and compliant financial administration, supports the identification and mitigation of contract-related risks, and contributes to service improvements by recognising procedural and system inefficiencies. You will also develop and deliver high-quality information packages and communications to keep stakeholders engaged and well-informed throughout the project lifecycle.

WHAT YOU WILL BRING TO THE ROLE

With direct experience in a similar role, or an equivalent combination of relevant experience, education and/or training, you demonstrate knowledge and understanding of construction industry related documentation including architectural and engineering plans, tenders, funding reports, implementation plans and evaluation reports. Computer literacy and proficiency in Microsoft Suite are essential, as are numerical skills with experience in financial reporting, forecasting and modelling. Using excellent communication and interpersonal skills, you're confident with delivering high-level administrative support for project committees and maintaining collaborative working relationships with ease. You bring significant organisational, administrative, problem-solving and analytical skills with the ability to prioritise and meet competing deadlines. A current 'C' class Queensland Driver's Licence is a requirement of this role, and you will also be required to undertake travel between campuses on occasion which may include overnight stays.

WHY JCU

JCU offers a dynamic and culturally diverse workplace where your ideas are valued, your professional growth is supported, and your work-life balance is respected. Working under the values of Authenticity, Excellence, Integrity, and Respect, we support and empower our people through the provisions of;

• A generous superannuation scheme with up to 17% employer contributions with UniSuper
• 5 weeks of annual recreation leave plus leave loading
• 15 days paid sick/carers leave per year
• Up to 6 months paid parental leave
• A range of flexible working options
• Staff study assistance and paid study leave
• Ongoing professional development support
• Fitness Passport
• Corporate discount on health insurance
• Free Employee Assistance Program (coaching and counselling)
• Well-equipped modern facilities and contemporary workspaces with access to on-site childcare and medical services at our Townsville and Cairns' campuses

ABOUT OUR PROCESS

At JCU, we are committed to employing individuals who meet the requirements of the role and align with our values. All applicants will be contacted and advised of an outcome once the recruitment process is finalised.

Please visit our Information Privacy Policy to understand how your information is collected, stored, accessed and used.

James Cook University encourages people from all backgrounds who meet the role requirements to apply. We value and celebrate the diversity of our community and are committed to providing a safe, inclusive and welcoming learning and working environment.