Project & Office Coordinator: Admin & Project Support

Wabtec Corporation; City of Brisbane; On-site; AUD 50,000 - 65,000; Full time

Job summary

Wabtec Corporation in Brisbane Northside is seeking an Administrator to provide office and project administration support across the Signaling and Systems team. The role focuses on efficient operations, documentation, and coordination to meet deadlines.

You will join a collaborative office environment, handle reception, procurement, time sheets, invoicing, OH&S and HR onboarding, with a strong emphasis on accuracy and a can-do attitude.

Qualifications

• Experience working as an Administrator in a services environment.
• Experience with Microsoft Office Suite.
• Excellent attention to detail and accuracy; able to meet deadlines.
• A can-do attitude and ability to thrive in a busy environment.

Responsibilities

• Provide administrative support for all aspects of office and project operations.
• Maintain project documentation as required.
• Manage the purchasing of office requisites such as stationery, office equipment and consumables.
• Manage office reception, telephone switchboard, incoming & outgoing mail/packages, office appointments and meetings.
• Assist in the preparation and consolidation of time sheets, invoicing, reporting, general administration and as required.
• Coordinate OH&S and HR administration and onboarding.
• Report consolidation and operational analytics support.
• Process improvement activities to enhance workflow efficiency across the team.

Skills

Experience working as an Administrator

Microsoft Office Suite

Education

Post-secondary Administration Qualifications

Job description

Wabtec Corporation in Brisbane Northside is seeking an Administrator to provide office and project administration support across the Signaling and Systems team. The role focuses on efficient operations, documentation, and coordination to meet deadlines.

You will join a collaborative office environment, handle reception, procurement, time sheets, invoicing, OH&S and HR onboarding, with a strong emphasis on accuracy and a can-do attitude.