Project Coordinator & Document Controller

Johnson Controls, Inc.; City of Brisbane; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Employee benefits

Professional development

Career progression

Job summary

Johnson Controls, Inc. is seeking a seasoned Document Controller / Project Coordinator to support building technology and engineering projects from initiation to completion.

You will work closely with Project Managers, engineers, clients, and suppliers to maintain accurate documentation and ensure regulatory compliance. Ideal candidates bring strong document control experience in construction or EPC environments, proficient use of SharePoint/Aconex/Procore, and a collaborative, detail-oriented

Qualifications

• Proven experience in Document Control, Project Administration, or Project Coordination within engineering, construction, building services, industrial, OEM, or EPC environments.
• Strong knowledge of document control principles, revision management, and transmittal processes.
• Experience using document management systems such as Aconex, SharePoint, TeamBinder, Procore, or equivalent platforms.
• Ability to manage large volumes of technical documentation with high accuracy and attention to detail.
• Advanced Microsoft Excel skills and proficient use of MS Office applications.

Responsibilities

• Manage project documentation in accordance with JCI and client requirements.
• Maintain document control processes including registration, distribution, revision control, tracking, and archiving.
• Ensure version control, document registers, transmittals, and compliance with procedures.
• Coordinate document submissions and information flow between project teams, clients, subcontractors, and suppliers.
• Prepare handover documentation including O&M manuals and project dossiers.
• Administer document management platforms such as SharePoint, Aconex, TeamBinder, or Procore.

Skills

Document Control

Project Administration

Project Coordination

Stakeholder Engagement

MS Excel

SharePoint

Aconex

Procore

TeamBinder

Tools

Aconex

SharePoint

TeamBinder

Procore

Excel

Job description

Shape the Future of Smart Buildings with Johnson Controls

At Johnson Controls (JCI), we're transforming the way buildings operate. As a global leader in smart, healthy, and sustainable building solutions, we empower organisations to reduce energy consumption, enhance occupant experiences, strengthen security, improve operational resilience, and accelerate their sustainability ambitions.

With over 140 years of innovation, Johnson Controls has partnered with customers across commercial buildings, healthcare, data centres, education, advanced manufacturing, pharmaceuticals, and critical infrastructure. Today, our leading technology, digital solutions, and service expertise are helping create the next generation of intelligent buildings.

Why Join Johnson Controls?

• Permanent, full-time position based in Brisbane

• Competitive salary package and employee benefits

• Ongoing training, professional development, and career progression opportunities

• Join a globally recognised industry leader with a strong project pipeline

• Be part of a collaborative, high-performing team delivering impactful projects

About the Role

We are seeking an experienced Document Controller / Project Coordinator to support the successful delivery of building technology and engineering projects. Working closely with Project Managers, engineers, customers, and vendors, you will play a critical role in maintaining accurate project documentation, ensuring compliance, and supporting project execution from start to completion.

This role is ideal for someone with previous experience in construction, engineering, building services, industrial, OEM, EPC, or project-based environments who thrives in a fast-paced setting and enjoys being at the centre of project delivery.

Key Responsibilities

Document Control

• Manage project documentation in accordance with JCI and client requirements.

• Maintain document control processes, including document registration, distribution, revision control, tracking, and archiving.

• Ensure accurate version control, document registers, transmittals, and compliance with project procedures.

• Coordinate document submissions and information flow between project teams, clients, subcontractors, and suppliers.

• Prepare project handover documentation, including O&M manuals and project dossiers.

• Maintain and administer document management platforms such as SharePoint, Aconex, TeamBinder, or similar systems.

Project Coordination

• Support Project Managers with tracking project deliverables, milestones, and documentation schedules.

• Coordinate document reviews, approvals, and stakeholder feedback processes.

• Manage vendor documentation requirements and proactively follow up outstanding submissions.

• Assist with project reporting, KPI tracking, and maintaining accurate project records.

• Contribute to continuous improvement initiatives that enhance project efficiency and compliance.

About You

To be successful in this role, you will bring:

• Proven experience in Document Control, Project Administration, or Project Coordination within engineering, construction, building services, industrial, OEM, or EPC environments.

• Strong knowledge of document control principles, revision management, and transmittal processes.

• Experience using document management systems such as Aconex, SharePoint, TeamBinder, Procore, or equivalent platforms.

• The ability to manage large volumes of technical documentation with a high level of accuracy and attention to detail.

• Strong Microsoft Office skills, particularly Excel.

• Excellent organisational, communication, and stakeholder engagement skills.

• A proactive, solutions-focused approach and the ability to manage competing priorities in a deadline-driven environment.

Build Your Future with Johnson Controls

If you're looking to join a global organisation where your expertise will directly contribute to the successful delivery of innovative building and infrastructure projects, we'd love to hear from you.

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