Project Coordinator (Distribution)

PCI AUS PCI Pharma Services Pty Ltd; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

PCI Pharma Services in Melbourne seeks a fluent English and Mandarin Project Coordinator to support assigned clinical customer projects and project managers, ensuring goals are met on time and within budget.

You will work with Quality, Warehouse, Production and other teams to track tasks, prepare documentation, and maintain project communications, while supporting process improvements and monthly invoicing as required.

Qualifications

• Fluent English and Mandarin in business context.
• Associate degree and/or 1-3 years related experience.
• Basic mathematical skills.
• Intermediate computer skills and ability to use various programs.
• Ability to work independently and in a team.

Responsibilities

• Complete project documentation per approved proposal.
• Manage internal processes to ensure timely task completion.
• Coordinate with Quality, Warehouse, Production/Labelling, and Project managers to meet milestones.
• Create tracking tools for visibility of key documents.
• Record data for project metrics.

Skills

English-Mandarin fluency

Bilingual communication

Time management

Team collaboration

Independent worker

Education

Associate's Degree

Tools

MS Office

Project documentation tools

Job description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients. We are PCI. Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

Purpose

Seeking a fluent English and Mandarin communication; speaking, reading and writing Project Coordinator to support assigned clinical customer projects, Project managers and Associate Project managers, to ensure that project goals and objectives are accomplished within the prescribed time frame, budget, and in accordance with customer expectations.

Primary Responsibilities

• Completion of set tasks relating to project specific documentation in line with the approved project proposal as requested.
• Manages internal processes to ensure timely completion and expediting of project tasks as required.
• Works closely with internal groups including Quality, Warehouse, Production/Labelling and Project managers to ensure project milestones are achieved.
• Creates appropriate tracking tools to provide visibility for department regarding completion of key documents linked to project management activities - i.e. Registers.
• Records data for project specific metrics.
• Assists in monthly invoice processing as required.
• Consults with Project Managers and PCI internal departments to work through and resolve roadblocks encountered in relation to core activities and responsibilities - to achieve project objectives.
• Accountable for assigned project tasks using appropriate project planning tools including but not limited to: Creation of minutes, Timelines, Registers and Communication plans.
• Support Project managers on improvement opportunities and strategic initiatives.
• Participate in cross functional meetings as relevant to role.
• Knowledge of and adherence to all PCI, cGMP and cGCP policies, procedures, rules and regulations as applicable to assigned clinical projects.
• Performs job duties as assigned by Manager/Supervisor.
• May act as a secondary client communication point under guidance of Project Manager or Associate project manager for project tasks assigned.
• Acts as back-up to the Associate Project Manager contact for internal communications and troubleshooting.
• Training and onboarding of new employees within same role as requested.
• Supports continuous improvement projects as assigned by Director/Manager/Supervisor.
• Knowledge of and adherence to all PCI, cGMP and cGCP policies, procedures, rules and regulations as applicable to assigned clinical projects.
• Provide continuous support to Director, Senior Manager, Project Manager, Associate Project Manager and team by being the daily point contact for day-to-day internal problem solving and troubleshooting.
• Performs job duties as assigned by Director/Manager/Supervisor.

Mandatory Qualifications & Experience

• Fluent English and Mandarin communication; speaking, reading and writing in a business/commercial context and environment
• Associate's Degree in a related field and/or 1-3 years related experience and/or training.
• Basic Mathematical Skills
• Intermediate Computer Skills: Ability to perform more complex computer tasks and has knowledge of various computer programs.
• Minimum Professional Proficiency: Ability to speak in a way that allows one to participate effectively in various conversations.
• Ability to read various types of standard items addressed to general readers.
• Intermediate Reasoning: Ability to apply common sense understanding to carry out instructions that may be furnished in written, oral, or diagram form.
• Ability to deal with problems that involve several concrete variables in standardized situations.
• Ability to work independently and/or as part of a team.
• Ability to display excellent time management skills.
• Ability to display a willingness to make decisions.
• Ability to adapt to changing work environments.

Behavioural Competencies

• Positive, embraces and responsive to change
• Clear communication and collegiate
• Positive, 'can-do' attitude, embraces and 'lives' PCI's Vision, Values and Pristine Customer Service
• Analytical thinker and solution finder/problem solver
• Collaborative, team player
• Objective and robust decision maker
• Excellent interpersonal, written and verbal communication
• Self-motivated and achievement orientated
• Trusting and trustworthy
• Conscientious and diligent

#LI-AK2 Join us and be part of building the bridge between life changing therapies and patients. Lets talk future

Equal Employment Opportunity (EEO) Statement

PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status. At PCI, Equity and Inclusion are at the core of our company's purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity - at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.

Why work for PCI Pharma Services?

At PCI, we have an uncompromising focus on providing quality and operational excellence and providing the industry leading customer experience. Our people make all of this happen, so providing an industry leading experience for our people is equally as important. By creating an authentic culture of purposeful work, we aspire to be an interesting and fulfilling place for talented individuals to grow careers. We live a philosophy of intentional learning combined with real-life experience supported by a fair and competitive rewards program. We are individuals, teams and a company that believes in our purpose and our approach is simple, the people who work at PCI fuel our business; we don't say no, we figure out how.