Project Coordinator

St John WA Careers; Western Australia; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Health and Wellness reimbursement

17.5% annual leave loading

Salary packaging options

Free emergency ambulance cover

Free first aid training

Job summary

St John WA is seeking a Project Coordinator to join our Digital Services team in Belmont, WA for a 12-month, full-time fixed-term basis. You will support project leadership across allocated initiatives, coordinating activities, schedules and governance artefacts to ensure delivery in line with governance frameworks.

You’ll maintain project documentation, assist with reporting for governance forums and executives, and help track budgets, risks, and dependencies to keep projects on course.

Qualifications

• Experience supporting projects and governance activities.
• Ability to maintain accurate project records and reports.
• Proactive, detail-focused and highly organised.

Responsibilities

• Support Delivery Partners to plan, document, manage, execute and report on allocated projects in line with approved project plans and controls.
• Monitor project performance and milestones, gather stakeholder feedback and support improvements.
• Maintain accurate project documentation and records for evaluation and decision-making.
• Ensure governance artefacts comply with policies and regulations, flagging deviations.
• Prepare governance packs and presentations for forums and executive boards with clear, insight-driven information.
• Ensure projects align with planning and reporting standards for consistent governance.
• Maintain portfolio information including alignment, value, risks and dependencies.
• Monitor portfolio pipeline health and progression through gating and prioritisation processes.

Skills

Attention to detail

Documentation

Stakeholder communication

Time management

Tools

Jira

Confluence

Miro

Microsoft Teams

Microsoft Office

Job description

St John WA has been serving the Western Australian community since 1922. Our organisation has grown into an integrated healthcare provider, connecting people across WA to lifesaving emergency services, urgent care, and health education.

We are a not-for-profit organisation, and we are committed to making a positive impact on the safety, wellbeing, and health of everyone, no matter where in WA they live. Our services are powered by more than 8,000 dedicated employees and volunteers who bring care, skill, and compassion to every corner of the state.

A job to be proud of:

We are looking for a Project Coordinator to join our Digital Services department on 12-month, full-timefixed-term basis, based in Belmont.

As the Project Coordinator, you will provide support to project leadership across allocated projects within the Digital Services function. You will assist with the coordination and delivery of project activities, milestones and outcomes in line with established governance frameworks, reporting standards and delivery expectations. The role will contribute to strong project delivery by maintaining project documentation and artefacts, coordinating project activities, and providing clear visibility of scope, schedules and budgets across the project portfolio.

What you’ll do:

• Support Delivery Partners to plan, document, manage, execute and report on allocated projects in line with approved project plans and controls.
• Monitor project performance and key milestones, gather stakeholder feedback and support continuous improvement.
• Maintain accurate project documentation and records to support performance evaluation, assurance activities and decision-making.
• Ensure project governance processes and artefacts remain current and compliant with internal policies and external regulatory requirements, escalating any deviations for resolution.
• Support the preparation of reports, governance packs and presentations for governance forums, Steering Committees and Executive Boards, ensuring information is accurate, consistent and insight-driven.
• Ensure projects align with enterprise planning and reporting standards to support consistent governance and oversight.
• Maintain key portfolio information, including strategic alignment, business value, risks, dependencies and resource requirements.
• Monitor portfolio pipeline health and ensure initiatives progress through agreed gating, approval and prioritisation processes.

Project Coordinator - PD.pdf

What you’ll need:

• Previous experience in a similar role, such as Project Support Officer (desirable)
• Experienced with tools like Jira, Miro, Confluence, and Microsoft Teams to help plan and track work and communicate with others
• Ability to support in project budgets, delivering tasks, and putting together project information
• High attention to detail
• Good at keeping project records and creating reports for managers
• Confident using Microsoft Office tools like Word, Excel, PowerPoint, and SharePoint; some knowledge of project work and IT projects.

What’s in it for you?

The successful candidate will be offered an interactive and supportive working environment within a positive and professional team along with:

• Health and Wellness reimbursement
• 17.5% annual leave loading
• Salary packaging options
• Free emergency ambulance cover
• Free first aid training

Applications close on Monday 16th November 2026 at 6:00pm

St John WA is committed to fostering an inclusive, welcoming, and diverse workplace where everyone feels safe to be themselves. We encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples and the LGBTIQ+ community.

St John WA is a child-safe organisation and takes a proactive approach to child safety. We ensure all children engaged in St John WA services are protected, respected, and empowered. Our commitment is supported by clear policies and procedures that reinforce our safeguarding practices.

St John WA reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John WA.