Project Coordinator

Qantas Airways; Sydney; Hybrid; AUD 85,000 - 110,000; Full time

Job summary

Qantas Airways is seeking a Project Coordinator to support key engineering initiatives across the fleet, reporting to the Project Manager and delivering governance, schedules and documentation.

Based in Mascot, Sydney, this 24-month fixed-term role emphasizes collaboration with engineers, stakeholders and cross-functional teams to ensure milestones, safety and timely delivery.

Qualifications

• 3+ years’ experience supporting projects in a large, complex organisation.
• Tertiary qualification or certification in a project/program related discipline.
• Strong communication skills and the ability to collaborate across diverse engineering and operational teams.

Responsibilities

• Support project governance through accurate and timely reporting, documentation control and milestone tracking.
• Coordinate project schedules, action items, risk logs and resource plans, ensuring key activities remain on track.
• Assist with preparing project communication materials, presentations and status updates for senior leaders and stakeholders.
• Facilitate meetings, prepare agendas and minutes, and ensure follow‑up actions are completed.
• Provide administrative and technical support across engineering project teams, including onboarding contractors and supporting process set‑up.
• Champion standardisation, continuous improvement and consistent project practices across the engineering program environment.

Skills

Project coordination

Stakeholder management

Governance

Microsoft Excel

Power BI

MS Project

PowerPoint

Education

Tertiary qualification in project/program related discipline

Tools

Power BI

MS Project

Excel

PowerPoint

Job description

• Play a key role supporting high‑impact engineering projects across the Qantas fleet
• Coordinate schedules, milestones and governance activities for major engineering programs
• Join a collaborative team driving continuous improvement within Qantas Engineering
• 24 Month Fixed Term Contract | Mascot, Sydney

At Qantas, we’re taking aviation forward.

For more than 100 years, the Qantas Group has been a pioneer in safety, innovation and operational excellence. Today, our Engineering division continues that legacy — delivering critical aircraft projects, driving reliability, and supporting one of the most diverse fleets in the region.

As a Project Coordinator, you’ll support the delivery of key engineering initiatives, ensuring our project teams have the structure, tools and support they need to deliver safely, efficiently and on time.

Reporting to the Project Manager, the Project Coordinator provides essential program and administrative support across a wide range of aircraft engineering projects. You’ll manage project documentation, coordinate schedules and deliverables, prepare reports, and support governance processes to ensure milestones are met. This role partners closely with engineers, project teams and senior stakeholders to drive alignment, maintain accuracy across project systems, and help progress initiatives that directly influence fleet performance and operational readiness.

What You’ll Be Doing

• Support project governance through accurate and timely reporting, documentation control and milestone tracking.
• Coordinate project schedules, action items, risk logs and resource plans, ensuring key activities remain on track.
• Assist with preparing project communication materials, presentations and status updates for senior leaders and stakeholders.
• Facilitate meetings, prepare agendas and minutes, and ensure follow‑up actions are completed.
• Provide administrative and technical support across engineering project teams, including onboarding contractors and supporting process set‑up.
• Champion standardisation, continuous improvement and consistent project practices across the engineering program environment.

You’ll have:

• 3+ years’ experience supporting projects in a large, complex organisation.
• Tertiary qualification or certification in a project/program related discipline.
• Strong communication skills and the ability to collaborate across diverse engineering and operational teams.
• Advanced proficiency in Microsoft Excel, PowerPoint and project tracking tools (e.g., Power BI, MS Project).
• Ability to manage conflicting priorities, meet deadlines and work independently with strong attention to detail.
• Experience providing business analysis or project coordination support across simultaneous initiatives.

Why Qantas?

You’ll join a team where creativity and passion are encouraged. Our people come together to allow us to dream big and deliver successfully.

There are many different opportunities across our team, which means you’ll be able to grow both personally and professionally at Qantas. Your development is a priority for us – so that you can maintain the high standards our customers have come to expect and can continue to develop over time. You’ll be supported from day 1 with on-the-job training and coaching as well as our formal training opportunities. While you may start in this role, we’ve got a great track record of supporting our people to take their career in so many different directions, the destinations are endless.

The Qantas employee benefits program offers amazing benefits that extend well beyond travel.

• We love to travel: Enjoy heavily discounted air travel within Australia and across the globe, both for you and your family and friends, as well as exclusive deals on accommodation and holidays.
• We have flexible leave options: Make use of leave and flexible working opportunities including 18 weeks paid parental leave (plus superannuation payments on all paid and unpaid parental leave until your child turns 1) and additional purchased leave options for eligible employees.
• We’ll give you access to thousands of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment. You can also take advantage of our salary packaging program including motor vehicles, eligible portable electronic devices and professional memberships.
• We’ll support your wellbeing: Whether it’s learning to better support your own and others’ mental health, our interactive wellbeing app or your very own tailored nutrition plan.
• Qantas is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application. Your personal information will be kept confidential in compliance with relevant privacy legislation.

Qantas is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application. Your personal information will be kept confidential in compliance with relevant privacy legislation.

Qantas is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application. Your personal information will be kept confidential in compliance with relevant privacy legislation.

Applications Close: Friday 2nd of October 2026.