Project Coordinator

SITA; Sydney; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Flex Week

Flex Day

Flex Location

Employee Wellbeing

Professional Development

Competitive Benefits

Job summary

SITA is hiring for a Project Support role to assist global project teams with scheduling, planning, and documentation. You will help track activities, draft plans, and ensure lessons learned are captured for future use.

The role involves supporting financial governance and monthly reports to maintain project margins. Ideal candidates have basic project management knowledge, strong attention to detail, and excellent written/verbal communication in a virtual environment.

Qualifications

• Experience with IT solutions or airline industry provider is preferred.
• Team experience in an IT environment is a plus.
• Formal project management training is desirable.

Responsibilities

• Support project team members in tracking activities and deliverables.
• Draft project plans and logs to support planning.
• Track activities to maintain visibility of all work.
• Assist during transition to support phase.
• Ensure documentation and lessons learned are accessible.
• Support governance and oversight of project finances.
• Prepare monthly project financial reports to protect margins.
• Contribute to project status reporting and communications.

Skills

Project management basics

Attention to detail

Organised & structured

Communication in virtual env

Microsoft tools

Education

Business/Administrative degree

PM training appreciated

Job description

Overview

WELCOME TO SITA

At SITA, we keep airports moving, airlines flying smoothly, and borders open. Our technology and communication innovations power the success of the global air travel industry.

You'll find us in 95% of international airports, working closely with over 2,500 transportation and government clients. Each partnership brings unique challenges, and we thrive on delivering fresh solutions and cutting-edge tech to keep operations running like clockwork. We don't just move the world forward-we're proud to be recognized as a Great Place to Work® by 79% of our employees and certified in most of our growing locations. Here, we feel empowered, supported, and inspired to grow.

Are you ready to love your job?

The adventure begins right here, with you, at SITA.

Purpose

This position offers an opportunity to work in a fast-paced environment with colleagues and customers located worldwide. You are driven by details and results enjoy coordinating and facilitating a multitude of tasks and working with others of diverse backgrounds. Coordinating activities are key factors in contributing to project success.

Key Responsibilities

This role offers a range of responsibilities and possibilities:

Project Support -

• Support project team members in tracking activities and deliverables to completion. Support the planning process by drafting various plan and log type documents.
• Assist in tracking project activities to keep visibility on all aspects of project work.
• Provide support during the transition to support phase.
• Work with project teams to ensure that all documentation and lessons learned are completed and available for use.
• Support financial elements of project work. Support management in the governance and oversight of all project related collections and expenses.
• Provide support on monthly project financial reports/ statements so that profit margins are maintained or increased for each project assigned.
• Support the project team in all communications and reporting requirements. Provide accurate content related to the project status reporting methods used.

Qualifications

EXPERIENCE

• Ideally you have experience with an IT solutions or airline industry solutions provider OR* Team experience in an IT environment

Knowledge & Skills

Basic project management concepts

Attention to detail

Organised and structured approach to work

Clear verbal and written communication in a virtual environment

Microsoft tools

Profession Competencies

• Change control
• Communicating for impact
• Cross-team integration
• Embracing challenge
• Knowledge of customers
• Managing Risk
• Producing results
• Products and Services
• Project completion and integration
• Project planning and control
• Project scope management
• Quality Management
• Resource Management
• Stakeholder management

Core Competencies

• Adhering to Principles & Values
• Communication
• Creating & Innovating
• Customer Focus
• Impact & Influence
• Leading Execution
• Results Orientation
• Teamwork

Education & Qualifications

• Business or Administrative degree or equivalent experience* Ideally have participated in formal project management training

What We Offer

• Flex Week: Work from home up to 2 days/week (depending on your team's needs)
• Flex Day: Make your workday suit your life and plans.
• Flex-Location: Take up to 30 days a year to work from any location in the world.
• Employee Wellbeing: We have got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of wellbeing needs.
• Professional Development: At SITA, we believe growth fuels innovation. Our learning ecosystem offers access to world-class platforms and programs designed to help you thrive. From LinkedIn Learning, Microsoft's Enterprise Skills Initiative, and Airport Council International -available to all employees-to specialized solutions like Pluralsight for technology upskilling, Harvard Business Publishing for people leadership, Stanford for strategic development and many others, we align learning opportunities with your Development Plan and our business priorities. Your development journey is supported every step of the way.
• Competitive Benefits: Competitive benefits that make sense with both your local market and employment status.

SITA is an Equal Opportunity Employer. We value a diverse workforce. In support of our Employment Equity Program, we encourage women, aboriginal people, members of visible minorities, and/or persons with disabilities to apply and self-identify in the application process.