Project Coordinator

Pilbara Minerals Limited; Western Australia; On-site; AUD 110,000 - 160,000; Full time

Job summary

Pilbara Minerals is seeking a Procurement Specialist to coordinate equipment packages for the P2000 Expansion, based in West Perth. You will manage documentation, reporting and liaise with internal teams and external suppliers to ensure on-time delivery against schedules.

The role requires 2–5 years of major project experience in resources, strong communication, and solid MS Office skills. It is a full-time, on-site position with a focus on expediting and project delivery.

Qualifications

• 2-5 years’ experience in Major projects within the resources industry in any capacity.
• A sound working knowledge of procurement and business processes, out-of-the-box thinking and initiative, ability to work unsupervised
• Strong, assertive communication skills and ability to work with Engineers, Commercial Representatives and Vendors.
• Personality is key as you are required to work with External and Internal stakeholders on a regular basis via email, phone and in person.
• Strong administration, document control, reporting, record keeping, and coordination skills, with the ability to manage multiple priorities and follow up outstanding actions.
• Positive can-do attitude.
• Proficiency in MS Office to develop automated and user-friendly reports

Responsibilities

• Proactively expedite equipment and materials according to procurement plans and expediting levels.
• Conduct supplier visits and coordinate equipment inspections according to contract milestones and inspection test plans.
• Keep Area Manager, Delivery Lead, Package Engineers and Cost Controllers informed of delivery status and risks, and develop contingency plans.
• Maintain the Project Expediting Status Report.
• Provide administrative support to procurement and project delivery team, including registers, trackers and meeting notes.
• Expedite Vendor documents ensuring timely submission and internal review.
• Assist with preparation and distribution of expediting updates, procurement reports and transmittals.
• Recommend improvements in expediting, inspection and materials management activities.
• Attend project meetings to represent expediting function and maintain supplier relationships.
• Work cohesively within procurement delivery team to meet project schedules.
• Complete general administrative tasks and support project documentation controls.
• Contribute to improving expediting workflow to enhance delivery on schedule.

Skills

Procurement

Stakeholder management

MS Office

Administrative skills

Documentation control

Tools

MS Office

Job description

PLS is delivering on its vision to be a leading global producer of lithium, a mineral critical to enabling the world’s transition to a more sustainably powered future.

As the owner and operator of the Pilgangoora Operation, the world’s largest independent hard-rock lithium mine, we are expanding fast, investing boldly, and building a global portfolio that positions us at the forefront of the energy transition.

Most recently, we acquired Latin Resources, adding the Colina Project in Brazil to our portfolio — strengthening our international footprint and creating new pathways for growth.

With more than 900 people employed globally, we’re building a future-focused business where talented people can create real impact. At PLS, our Values aren’t just words on a wall, they drive how we work, how we lead, and how we grow: Safety First. Great People. We Deliver. One Team. Shaping Tomorrow.

If you want to be part of an organisation that is ambitious, innovative and shaping the next era of battery minerals, this is a once in a lifetime opportunity to join us.

What PLS offers

• Annual short-term incentive bonus recognising individual and business performance
• PLS employee share scheme
• 18 weeks parental leave for primary carers and 4 weeks for secondary carers
• Flexible working arrangements, including work from home options
• Health and wellbeing allowance
• Novated leasing through salary sacrifice
• Paid community leave
• Access to our Employee Assistance Program and Company Chaplains
• Monthly employee recognition awards
• Access to PLS’ KidsCo School Holiday Program

The opportunity

Reporting to the Manager Engineering and Procurement the will be responsible for coordinating of all procured equipment packages, associated documentation, reporting, and administration for the P2000 Expansion Project which is a proposed brownfield expansion by PLS Group at its 100% owned Pilgangoora Operation in Western Australia, aiming to boost spodumene concentrate production capacity to approximately 2.0 million tonnes per annum.

This role includes liaising with internal delivery team disciplines and external suppliers to ensure procured documentation, equipment, and materials are tracked, recorded, transported, and delivered in accordance with contracted delivery schedules. The position will also support the department with general administrative duties as required, including maintaining registers, coordinating information flow, preparing reports, and assisting with project documentation and records management.

This is a permanent full-time role based at our West Perth office, conveniently located near the City West train station.

Key responsibilities

• Proactively expedite equipment and materials according to agreed procurement plans and associated expediting level.
• Conduct Supplier visits and coordinate equipment inspections according to contract milestones and inspection test plans.
• Keep Area Manager, Delivery Lead, Package Engineers, Cost Controllers, Construction Manager, and other project personnel informed of equipment and material delivery status and potential risk to delivery, developing and implementing plans and contingencies to meet project schedules.
• Maintain the Project Expediting Status Report
• Provide administrative support to the procurement and project delivery team, including maintaining registers, trackers, correspondence records, meeting notes, action lists, and filing systems.
• Expedite Vendor documents ensuring timely submission and internal review.
• Assist with the preparation, formatting, collation, and distribution of expediting updates, procurement reports, transmittals, and other project documentation as required.
• Recommend improvements in expediting, inspection, and materials management activities.
• Attendance at project related meetings, as directed, to represent the expediting function.
• Maintain strong supplier and Project team relationships.
• Work cohesively within a procurement delivery team to ensure project schedule requirements are met.
• Complete general departmental administration tasks as required, including data entry, document control support, meeting coordination, action tracking, and follow-up of outstanding information.
• Contribute to the improvement of Project expediting workflow practices to improve, quality, cost, efficiency and / or conveying of information to areas of the business as applicable, to enhance the delivery of Projects to schedule.

About you

• 2-5-years’ experience in Major projects within the resources industry in any capacity
• A sound working knowledge of procurement and business processes, out-of-the-box thinking and initiative, ability to work unsupervised
• Strong, assertive communication skills and ability to work with Engineers, Commercial Representatives and Vendors.
• Personality is key as you are required to work with External and Internal stakeholders on a regular basis via email, phone and in person.
• Strong administration, document control, reporting, record keeping, and coordination skills, with the ability to manage multiple priorities and follow up outstanding actions.
• Positive can-do attitude.
• Proficiency in MS Office to develop automated and user-friendly reports

Supporting an inclusive and diverse workforce

PLS is an Equal Opportunity Employer committed to creating a workplace that values, respects and supports diversity and inclusion. We believe diverse perspectives strengthen our business and help us deliver better outcomes for our people, our communities and the future we’re building. We foster an environment where everyone feels safe, included and able to contribute their best. Our recruitment processes are designed to be fair, equitable and accessible for all.

We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, all ages, and people of all genders and sexual orientations (LGBTQIA+).

We are committed to providing reasonable adjustments throughout the recruitment process and in the workplace to support all applicants and employees. If you require any adjustments, please let us know via the application process or inform our Careers team if you are contacted for an interview.

Our recruitment process

As part of our recruitment process, a number of checks will be conducted, including police / criminal background checks, medical assessments, drug and alcohol testing, due diligence, right to work checks and reference checks.

Acknowledgement of Country

PLS respectfully acknowledges the Nyamal and Kariyarra People of the Pilbara, the Whadjuk Noongar People of the Perth region and all the Aboriginal and Torres Strait Islander peoples who are the Traditional Owners and First Nations peoples of these lands.

We pay our respects to Elders past and present and acknowledge their continuing connection and care for the land, water and Country.