Project Coordinator

oOh!; North Sydney; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Modern offices

Bonus opportunities

Training & mentoring

Parental leave

Team events

Wellness programs

Capital projects across AU/NZ

Job summary

oOh!media, North Sydney (hybrid with four days in the office), seeks a proactive Project Coordinator to join our Commercial team. This role keeps capital projects moving with precise controls, timely supplier follow-ups, and early risk escalation across the Bid-to-Build lifecycle.

Reporting to a Project Manager or Senior Project Manager, you will coordinate activities end-to-end—from procurement and project setup to installation, commissioning and handover—across diverse Out of Home formats.

Qualifications

• Delivery experience in project coordination, construction support, logistics, or similar delivery environment.
• Proficiency with Excel, SharePoint or similar document tools, workflow platforms, and purchase order/financial tracking.
• Ability to manage concurrent deadlines and maintain precise project records.
• Strong written and verbal communication with ability to coordinate internal teams and external contractors.

Responsibilities

• Maintain integrated project programmes, milestone tracking, and audit-ready records with version control.
• Raise, track, and reconcile purchase orders and logistics to support budgeting and forecasting.
• Coordinate supplier and contractor activities, ensuring timely inputs and site readiness.
• Ensure WHS compliance, site access permits, and pre-installation checks before work.
• Expand delivery capability across multiple Out of Home formats through coaching and hands-on experience.

Skills

Delivery experience

Systems & tools

Ownership & follow-through

Communication

Travel flexibility

Education

Certificate IV or Diploma in Project Management Practice

Tools

Excel

SharePoint

PO tracking systems

Job description

We are oOh!media (pronounced "oh!" media).

oOh!media is the #1 Out of Home company in Australia and New Zealand. We exist to make public spaces better and brands unmissable, proudly leading the market with innovation, creativity, data and results. Our network plays an important role in the communities they are located, creating engaging environments that inform, entertain and inspire, while connecting brands with audiences at scale.

We have a unique culture, purpose and set of values that shape how we show up every day. We Win as One. We are Hungry. Always. And we Own It. We are oOh!media, and we are unmissable.

About the opportunity:

• Employment Type: Full-time, Permanent
• Flexibility: A vibrant, collaborative culture with 4 days in the office and flexibility built in
• Location: North Sydney or Marsden Park

We are seeking a proactive Project Coordinator to join our Commercial team. This is an active delivery role—not simply an administrative position—where you will keep capital projects moving through accurate project controls, timely supplier follow-up, and early risk escalation across our Bid-to-Build lifecycle.

Working under the guidance of a Project Manager or Senior Project Manager, you will coordinate assigned project activities end-to-end, from procurement and project set-up through to installation, commissioning, activation, and operational handover across diverse Out of Home formats.

What you'll be doing:

• Project Controls & Milestone Tracking: Maintain integrated project programmes, milestone tracking, action registers, and audit-ready project records with strict version control; surface emerging delays or dependencies early.
• Procurement, Purchase Orders & Logistics: Raise, track, and reconcile purchase orders, delivery confirmations, and cost records within delegation, supporting accurate financial forecasting and budget monitoring.
• Supplier & Contractor Coordination: Follow up contractors and suppliers regarding due dates, site bookings, deliveries, and missing inputs to ensure zero site downtime.
• Site Readiness & WHS Assurance: Coordinate logistics, site access permits, stock, and pre-installation checks; attend site inspections to document defects or constraints; ensure contractor inductions and Safe Work Method Statements (SWMS) are strictly compliant before work commences.
• Cross-Format Development: Expand your delivery capability across multiple Out of Home asset environments (including Retail, Road, Street, Transport, and Airports), gaining hands-on coaching and practical project expertise.

What you'll bring:

• Delivery Experience: Background in project coordination, construction support, logistics, facilities, operations, or a structured delivery environment.
• Systems & Tools Proficiency: Proficiency with Excel, SharePoint (or document management tools), workflow platforms, and purchase order/financial tracking systems.
• Ownership & Follow-Through: Demonstrated ability to manage concurrent deadlines, maintain precise project records, and follow up actions independently without prompting.
• Communication & Influencing: Strong written and verbal communication skills with the confidence to follow up internal teams, external contractors, and suppliers.
• Travel Flexibility: Willingness and ability to undertake site visits and interstate travel (including occasional overnight stays) with appropriate notice.
• Qualifications & Domain Knowledge (Desirable): A Certificate IV or Diploma in Project Management Practice, Construction, or a related discipline, alongside experience in asset data, contractor bookings, or regulated site environments.

Benefits and perks:

• Modern offices with great amenities and easy transport access
• Competitive salary package and bonus opportunities
• Comprehensive training, structured mentoring, and career progression pathways
• Generous parental leave and wellbeing support, including EAP access via Sonder
• Regular team events, social activities, and recognition programs
• Wellness initiatives and corporate partner discounts
• The opportunity to deliver visible, landmark capital infrastructure across Australia and New Zealand

If you're curious, ready for a unique challenge, and want to make a real impact, we want to hear from you!

Proudly recognised with an AWEI Bronze LGBTQ+ inclusion badge.

At oOh!, we celebrate diversity and are committed to creating an inclusive workplace where everyone feels they belong. We welcome applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, LGBTQ+ individuals and refugees.

To be considered, applicants must be Australian citizens or permanent residents with full working rights in Australia, and all offers of employment are subject to employer-funded pre-employment checks including police, reference, and work rights verification, with additional checks such as credit, bankruptcy, drug and alcohol screening, or driver's licence verification required for some roles.