Project Coordinator

WesTrac; Newcastle-Maitland; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Paid parental leave

Health insurance discounts

Fitness passport

Career progression & WesTrac Institute

Referral program

Free parking

Job summary

WesTrac is seeking a motivated Project Coordinator for our New Machines Team at the Tomago Branch in NSW. You will coordinate machine build projects from order release to delivery, liaising with workshop supervisors, technicians, engineering, sales and customers to ensure safe, on-time, high-quality outcomes.

This role requires strong planning, organisational skills and the ability to manage multiple priorities in a fast-paced environment, with a focus on stakeholder relationships and continuous

Qualifications

• Experience in project coordination, project management, manufacturing or operations in a project-based environment.
• Exposure to mining, construction, heavy industry or equipment assembly environments.
• Mechanical or Electrical trade qualification and/or tertiary qualifications in PM, Business, or related discipline (desirable).
• Strong stakeholder management and customer engagement skills at all levels.
• Excellent planning, organisational and problem-solving capabilities with attention to detail.
• Proficiency in Microsoft Office and project management systems for multi-priority environments.

Responsibilities

• Coordinate new machine build projects from planning to final delivery, ensuring customer expectations are met.
• Manage workshop schedules, monitor milestones and address risks to timelines or outcomes.
• Serve as liaison between customers and internal stakeholders with regular updates and forecasts.
• Monitor performance against budget, schedule, quality and contractual commitments; escalate as needed.
• Collaborate with Production, Engineering, Sales and Supply Chain for efficient execution.
• Maintain accurate project documentation and support continuous improvement initiatives.

Skills

Project coordination

Stakeholder management

Planning & scheduling

Microsoft Office

Project management systems

Education

Trade qualification or tertiary qualification in PM/Business

Bachelor’s in PM or related field

Tools

MS Project

AutoCAD

Job description

WesTrac has an exciting opportunity for a motivated and customer-focused Project Coordinator to join our New Machines Team at our Tomago Branch.

Operating within one of Australia's largest Caterpillar assembly facilities, our New Machines Workshop builds a wide range of mining and construction equipment for customers across NSW and the ACT. From excavators and dozers through to off-highway trucks and drills, this team delivers some of the most impressive CAT machines in the industry.

Reporting to the Project Manager, you will play a critical role in coordinating machine build projects from order release through to customer delivery. Working closely with workshop supervisors, technicians, engineering teams, sales representatives and customers, you'll ensure projects are delivered safely, efficiently, on time, and to the highest quality standards.

If you're highly organised, enjoy working in a fast-paced operational environment, and thrive on managing multiple priorities while building strong stakeholder relationships, this could be the opportunity for you.

Key Responsibilities

• Coordinate new machine build projects from planning and scheduling through to final delivery, ensuring customer expectations are achieved.
• Manage workshop schedules, monitor project milestones, and proactively address risks impacting timelines or project outcomes.
• Serve as the primary liaison between customers and internal stakeholders, providing regular project updates and delivery forecasts.
• Monitor project performance against budget, schedule, quality, and contractual commitments, escalating issues where required.
• Collaborate with Production, Engineering, Sales, and Supply Chain teams to ensure efficient project execution and resource alignment.
• Maintain accurate project documentation, reporting, and records while supporting continuous improvement initiatives across the operation.

Skills & Experience

• Experience in project coordination, project management, manufacturing, operations, or a similar project-based environment.
• Exposure to mining, construction, heavy industry, mobile plant, or equipment assembly environments will be highly regarded.
• Mechanical or Electrical trade qualification and/or tertiary qualifications in Project Management, Business, or a related discipline (desirable).
• Strong stakeholder management and customer engagement skills, with the ability to build effective working relationships at all levels.
• Excellent planning, organisational, and problem-solving capabilities, with a strong focus on detail and delivery outcomes.
• Proficiency in Microsoft Office and project management systems, with the ability to manage multiple priorities in a fast-paced environment.

Why WesTrac?

At WesTrac, we’re Made for More—more opportunity, more growth, and more impact. With a team of over 4,500 people nationally, we’re united by our care for each other, our passion for building a better tomorrow, and our commitment to continual evolution.

We invest heavily in your development, offering access to our in‑house RTO(50737), dedicated learning pathways, and hands‑on experience with the latest Cat® technology and future‑focused capabilities. As one of the world’s largest authorised Cat® dealers, you’ll be part of an industry leader shaping what’s next in mining and construction.

What we offer

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown. Purchased leave program and RDO options available.
• Health & Wellness – Discounted Health Insurance, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute
• Employee Referral Program - Opportunity to receive a referral bonus for applicable roles
• Additional Perks – Free parking, onsite café, bootcamp and yoga available at certain locations

Please note: WesTrac may commence shortlisting and interviewing candidates prior to the closing date and reserves the right to withdraw this advertisement earlier if a suitable candidate is appointed. Successful applicants will be required to complete a satisfactory National Criminal History Check & Medical as part of the recruitment process.

At WesTrac, our primary focus is our people. As we look to the future, we’re focused on harnessing the best talent and providing them with the support they need to achieve success. WesTrac is a member of the Diversity Council of Australia and recognise the value of and strongly support the principles of equal employment opportunities in the workplace and are committed to continue to build our workplace culture.