Project Coordinator

Kao EMEA & Americas; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Bondi Sands in Melbourne is seeking a Project Coordinator to drive new product development, launches and supply chain projects. You will coordinate activities, manage master data, and support Stage Gate deliverables with a range of internal teams and external suppliers.

This role rewards attention to detail, proactive communication, and the ability to steer multiple workstreams in a fast-paced environment, while aligning data accuracy and documentation with project goals.

Qualifications

• Experience coordinating projects, timelines, actions and deliverables.
• Strong administrative and organisational skills.
• Experience maintaining project records and data accuracy.

Responsibilities

• Coordinate project activities, actions, timelines and deliverables across product development, launch and operational projects.
• Manage product master data and support the accurate and timely creation and maintenance of product information.
• Support Stage Gate activities by coordinating deliverables, documentation, reviews and approvals.
• Monitor project milestones, follow up outstanding actions and elevate potential risks or delays to the relevant Project Manager.
• Prepare regular reports on project status, data quality and milestone achievement.
• Analyse project and product data to identify trends, risks and opportunities, and support portfolio reviews and business reporting.
• Coordinate communication between internal stakeholders and external suppliers.

Skills

Project coordination

Product development

Supply chain operations

Stakeholder communication

Data management

Documentation

Microsoft Office

Tools

Excel

PowerPoint

Word

Job description

Sand. Sea. Sun.

Does this sound dreamy? Well, this could be your reality! Inspired by Australia's most iconic beach (that's Bondi Beach) and a desire to bring confidence to our global community year-round through healthy, glowing skin. At Bondi Sands, we don't just bottle the Aussie summer - we lead it.

Love a good timeline and making things happen? We're looking for a Project Coordinator to connect the dots and keep projects moving from product development and launches to behind the scenes operational projects.

What is the role?

Reporting to the NPD Project Manager, the Project Coordinator supports the successful execution of new product development, existing product development and supply chain initiatives through project coordination, stakeholder communication, master data management and administration of project systems.

Working closely with NPD, Project Managers, Operations, Supply Chain, Procurement, Packaging, Marketing, Commercial teams and external suppliers, you'll help maintain accurate project records, support Stage Gate deliverables and ensure product data, supplier information and documentation are complete, current and accessible.

• Coordinate project activities, actions, timelines and deliverables across product development, launch and operational projects.
• Manage product master data and support the accurate and timely creation and maintenance of product information.
• Support Stage Gate activities by coordinating deliverables, documentation, reviews and approvals.
• Monitor project milestones, follow up outstanding actions and elevate potential risks or delays to the relevant Project Manager.
• Prepare regular reports on project status, data quality and milestone achievement.
• Analyse project and product data to identify trends, risks and opportunities, and support portfolio reviews and business reporting.
• Coordinate communication between internal stakeholders and external suppliers.

So, who are you?

You have experience in project coordination, product development, supply chain operations or a similar role, with strong organisational skills and exceptional attention to detail.

You are comfortable managing multiple priorities, maintaining accurate data and documentation, and working with a broad range of stakeholders to keep projects moving. You take a proactive approach, communicate clearly and enjoy bringing structure to fast-paced and evolving work.

You'll also bring:

• Experience coordinating projects, timelines, actions and deliverables across multiple stakeholders.
• Strong administrative and organisational skills, with the ability to manage competing priorities and follow through on detail.
• Experience maintaining project records, product data, master data or business systems, with strong attention to detail and a commitment to data accuracy and document control.
• Confidence working with internal teams and external suppliers to gather information and follow up deliverables.
• Strong written and verbal communication skills.
• Intermediate Microsoft Office skills, particularly Excel, PowerPoint and Word.
• Experience in beauty, skincare, fast-moving consumer goods, product development or supply chain environments will be highly regarded but not essential.

About Us

Australian founded, and globally loved, Bondi Sands offers an award-winning range of tanning, SPF, and skincare products to customers all around the world. The brand's glowing success is evident in its cult-like following and status of No.1 tanning brand in the world. We take pride in delivering a premium product to our customers and partnering with our retailers to extend our glow to the far corners (and bathrooms) of the world.

Bondi Sands recently joined the Kao Corporation portfolio of brands who are a global leader in the FMCG industry, committed to providing care and enrichment to both people and the planet. With the backing of a 130 years of experience Kao Corporation are supporting the continued growth of Bondi Sands.

Based at in our offices in Melbourne, you will join a team of passionate, hands-on, dedicated employees who work collaboratively in an open space. You will be rewarded with a highly competitive salary package, great learning & development, health & wellbeing initiatives & benefits, paid parental leave, discounted products across our portfolio, flexibility, glowing culture, and the rare opportunity to contribute your expertise to a Global, market leading brand!

Bondi Sands and Kao Corporation are committed to creating a diverse workplace that provides an equal opportunity for all. We value talent of diverse backgrounds and experiences and encourage all to apply to become a part of our global journey.

How we work:

Having been selected among the World's Most Ethical Companies for 19 consecutive years, we are a company with a purpose and strong corporate values. We never compromise on quality and craft our products with care for the consumer and the environment. At Kao, each employee can actively shape their job and their career. We work collaboratively to achieve our common goals, always aiming to deliver the best for our customers.

What we offer:

A friendly and flexible work environment with competitive salaries, benefits package, ongoing development and the opportunity to enhance your skills and deliver tangible results. At Kao your voice will be heard. Your opinion really counts. We believe that change comes from taking opportunities into your own hands, so we value and reward entrepreneurial thinking and innovation.

Hiring Process:

Kao embraces the diversity and the individual personalities of its people because we believe it is diversity that makes us strong. This is why we welcome applications from all areas of the global community.

Want to learn more:

If you feel you are as unique as our products and want to find out why 33,000 people across the globe opted for a career with us please visit our Americas website (https://www.kao.com/americas/en/).

EOE, including disability/vets