Project Coordinator

Ventia; City of Brisbane; Hybrid; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Flexible work from home arrangements

Health and wellness programs

Employee benefits: discounts, novated/

Travel discounts

Private health discounts

Retail discounts (Woolworths/Coles)

Job summary

Ventia is seeking a Project Controls Professional to support complex programs through effective reporting, governance and performance management. You will provide visibility across cost, schedule, risk and project performance while ensuring consistency in reporting and delivery.

You will coordinate activities across multiple projects and maintain dashboards, budgets and documentation. A background in utilities, infrastructure or engineering is preferred, with strong stakeholder engagement and PC

Qualifications

• Experience coordinating complex programs and multiple projects.
• Experience with governance, reporting and cost controls.
• Advanced MS Office skills required (Excel/PowerPoint).
• Proficiency with project controls tools (MS Project, Primavera, Power BI).
• Excellent communication and stakeholder management abilities.

Responsibilities

• Coordinate activities and delivery plans across multiple projects.
• Monitor milestones, schedules, risks and issues to support outcomes.
• Prepare dashboards, reports and performance metrics.
• Support governance activities including meetings and action tracking.
• Maintain project plans, trackers and documentation for data integrity.
• Assist budgeting, forecasting, cost tracking and resource use.
• Engage with stakeholders to ensure alignment and communication.
• Support PM methodologies, standards and governance frameworks.
• Contribute to continuous improvement and lessons learned.

Skills

Project coordination

Project controls

Program support

Governance & reporting

Scheduling & risk management

Financial controls

Advanced Excel & PowerPoint

MS Project / Primavera / Power BI

Stakeholder engagement

Driver's licence

Education

Degree in Project Management or Engineering or Construction Management or Business

Tools

Microsoft Project

Primavera P6

Power BI

Excel

PowerPoint

Job description

What’s on Offer

• $80k - $100k TFR (includes super) dependent on experience
• Contribute to the delivery of significant infrastructure and maintenance programs
• Flexible working options -work from home arrangements can be discussed and negotiated
• Workalongside aprofessional, collaborative and supportive team
• Gain exposure to complex portfolios and develop your project controls
• Access to a variety of Health and Wellness initiatives - including the EAP, Ventia's Healthy Minds program and Healthy Bodies program
• Employee benefits such as corporate travel discounts, Novated leases, private health discounts, credit discounts with retailers Australia wide including Woolworths, Coles, Booking.com and Expedia

About the Role

You will play a critical role in supporting the delivery of complex programs and portfolios through effective project controls, reporting, governance, and performance management. You will provide visibility across cost, schedule, risk, and project performance while ensuring consistency and transparency in reporting and delivery processes.

Key Responsibilities include

• Coordinate project activities and integrated delivery plans across multiple projects
• Monitor milestones, schedules, dependencies, risks, and issues to support successful project outcomes
• Prepare and maintain project reports, dashboards, and performance metrics
• Support governance activities including meetings, agendas, minutes, action tracking, and project controls
• Maintain project plans, documentation, trackers, and records to ensure data integrity
• Assist with budgeting, forecasting, cost tracking, and resource utilisation
• Engage with internal and external stakeholders to maintain alignment and communication
• Support compliance with project management methodologies, standards, and governance frameworks
• Contribute to continuous improvement initiatives and lessons learned activities

About you

You are a detail-oriented with strong coordination and reporting capabilities. You enjoy working in a fast-paced environment, can manage competing priorities, and have the confidence to engage with a wide range of stakeholders. You will have a background in utilities, infrastructure, engineering, construction or maintenance services.

• Experience in project coordination, project controls, program support, or a similar project delivery environment
• Experience supporting multiple concurrent projects or programs
• Strong understanding of project governance, scheduling, reporting, risk management, and financial controls
• Advanced Microsoft Office skills, particularly Excel and PowerPoint
• Experience using project controls tools such as Microsoft Project, Primavera P6, Power BI, or similar
• Excellent communication, stakeholder engagement, and organisational skills
• Current Australian Driver's Licence and willingness to undertake site visits when required
• Ideally degree qualification in Project Management, Engineering, Construction Management or Business or considerable experience in Project Coordinate
• PRINCE2, PMBOK or equivalent PM certification highly regarded
• Construction white card (desirable)

About Ventia

As a leading services provider, we maintain, operate, and manage the essential infrastructure that makes modern life possible across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, joining Ventia means becoming part of a team that values its people, supports career growth, and helps everyone go further towards their full potential. Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another. We welcome applications from people of all ages, abilities and backgrounds, including Aboriginal and Torres Strait Islander peoples, and people of all genders, identities, sexual orientations, beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.