Project Coordinator

RSPCA Queensland Ltd.; Brisbane; On-site; AUD 60,000 - 90,000; Part time

Benefits offered by this job

Paid parental leave

Flexible working arrangements

Study leave

Counselling and mental health services

On-site parking

Pet vaccines discounts

Job summary

RSPCA Queensland is seeking a Project Coordinator to help deliver the Redlands Wildlife Hospital. You’ll work with the Principal Consultant and Project Manager, government stakeholders, and internal teams to ensure delivery is on schedule, on budget, and aligned with wildlife services needs.

The role blends practical coordination with relationship management, supporting design reviews, procurement, and governance.

Qualifications

• Certificate IV in Project Management Practice or Diploma of Project Management (essential).
• Experience coordinating medium to large capital infrastructure projects.
• Experience representing an organisation’s interests as an Owner’s Representative or in a similar delivery role.
• Sound understanding of construction project delivery, including commissioning and practical completion.
• Experience managing consultants and contractors, including procurement and contract administration.
• Strong financial skills, including budget monitoring and project reporting.
• Clear written and verbal communication for senior leaders, committees or boards.

Responsibilities

• Coordinate project activities across planning, design, procurement, construction and commissioning.
• Keep scope, budget and timelines on track with the Principal Consultant and Project Manager.
• Coordinate design reviews and stakeholder input to reflect operational needs.
• Support procurement, tender evaluation and consultant/contractor appointments.
• Monitor performance against requirements and deliverables.
• Track budgets, commitments and expenditure, flag cost pressures early.
• Maintain schedules, risk registers, action registers and decision logs.
• Prepare reports, briefing papers and recommendations for sponsors and boards.
• Coordinate government funding reports and grant acquittals.
• Act as external contact with government, council and partners.
• Provide updates for fundraising and donor communications.
• Work with Wildlife Transformation Manager on equipment planning and readiness.

Skills

Project coordination

Stakeholder management

Budget monitoring

Communication

Education

Cerificate IV in Project Management Practice

Diploma of Project Management

Job description

For nearly 140 years, RSPCA Queensland has been a leading animal welfare charity, dedicated to improving the lives of animals - whether domestic, farmed, or native. We care for over 42,000 animals annually, relying on the generosity of animal lovers like you to fund 91% of our life-changing services.

Our Purpose: We exist for animals to live better lives.

About the Role

We’re looking for a Project Coordinator to help deliver our new Redlands Wildlife Hospital, bringing together the people, plans and decisions needed to make it happen.

Representing RSPCA Queensland throughout the project, you’ll work closely with our appointed Principal Consultant and Project Manager, government stakeholders and internal teams to keep delivery on track. You’ll help ensure the hospital is delivered safely, within budget and on schedule, with the needs of our wildlife teams reflected along the way.

This is a varied role that combines practical project coordination with relationship management and oversight. You’ll work alongside our Wildlife Transformation Manager to ensure the facility supports how our teams will operate and the long-term vision for wildlife services.

If you enjoy bringing structure to complex projects, working with different people and seeing plans become something tangible, this could be a great fit.

Please note: This role is a fixed-term (2 years), part-time opportunity, working 3 days per week.

What We’re Looking For

You’re someone who naturally brings order to moving parts. You like having a clear plan, knowing who’s doing what and following through to make sure things happen. When priorities shift or challenges come up, you stay calm, work through the options and help find a way forward.

You’re approachable and confident working with different people, from technical specialists and contractors to government representatives and colleagues. You listen carefully, ask thoughtful questions and can bring people together when their priorities don’t quite align. You’re also comfortable having honest conversations and holding people accountable while maintaining positive working relationships.

You take ownership and use your initiative, with the judgement to know what you can resolve and when to bring others in. You can get across the detail, explain what matters clearly and keep the bigger picture in view.

Above all, you take pride in your work and share our passion for animal welfare. You’re motivated by the opportunity to put your skills towards something meaningful and help deliver a hospital that will support Queensland’s wildlife for years to come.

What You’ll Do

In this role, you will:

• Coordinate project activities across planning, design, procurement, construction and commissioning.
• Work closely with the Principal Consultant and Project Manager to keep scope, budget and timelines on track.
• Coordinate design reviews and stakeholder input so operational needs are reflected in the facility.
• Support procurement, tender evaluation and consultant and contractor appointments.
• Monitor consultant and contractor performance against agreed requirements and deliverables.
• Track project budgets, financial commitments and expenditure, flagging cost pressures early.
• Maintain project schedules, risk registers, action registers and decision logs.
• Prepare clear reports, briefing papers and recommendations for the Project Sponsor, Project Committee, Executive and Board.
• Coordinate government funding reports, track compliance obligations and support grant acquittals.
• Act as the main external contact for project delivery matters, working with government, Redland City Council and project partners.
• Provide updates and milestones to support fundraising, donor engagement and project communications.
• Work with the Wildlife Transformation Manager on equipment planning, operational readiness, commissioning and handover.
• Promote safe project delivery and maintain accurate records for assurance, auditing and reporting.

What You’ll Bring to the Role

• A Certificate IV in Project Management Practice, Diploma of Project Management, or higher qualification in project management (essential).
• Demonstrated experience coordinating medium to large capital infrastructure projects.
• Experience representing an organisation’s interests as an Owner’s Representative or in a similar project delivery role.
• A sound understanding of construction project delivery, including commissioning and practical completion.
• Experience managing consultants and contractors, including procurement, tender evaluation and contract administration.
• Strong financial skills, including budget monitoring, cost control and project reporting.
• Strong organisation and prioritisation skills to manage schedules, milestones and competing demands.
• Sound judgement and problem-solving skills, with the ability to identify risks and recommend practical solutions.
• Clear written and verbal communication skills, including preparing reports for senior leaders, committees or boards.
• Strong relationship-building and negotiation skills, with the ability to influence without direct authority.
• A thorough approach to project documentation, governance and compliance.
• A genuine connection to RSPCA Queensland’s purpose and animal welfare.

Why Join Us?

• Comprehensive Support: Enjoy 8 weeks of paid parental leave, flexible working arrangements, study leave, and even leave for your furry companions. We also provide access to counselling and mental health services.
• Employee Perks: From free on-site parking to exclusive discounts, novated leases, free pet vaccines, and 50% off Royal Canin pet food, we’ve got you covered! You can also adopt a new furry friend with free adoption options.
• Professional Growth: Access expansive learning and development programs to help you elevate your career and skill set.
• Purpose-Driven Impact: Be part of a mission-driven organisation where every task makes a tangible difference to animal welfare.

At RSPCA Qld, we encourage you to grow your skills, expand your responsibilities, and explore different career pathways. By enhancing your qualifications and capabilities, you can take advantage of internal opportunities across our many departments - from animal care to operations, outreach, and more.

Successful candidates will be required to undergo a Police Check for the safety and well-being of the community, staff, and animals. A pre-employment medical assessment may also be required.

RSPCA Queensland acknowledges the Australian Aboriginal and Torres Strait Islander peoples as the Traditional Custodians of the land. We are an equal opportunity employer committed to a fair and inclusive hiring process, welcoming applicants of all backgrounds, regardless of faith, ethnicity, sexual orientation, or gender identity.