Project Contract Administrator

Kion Group AG; City of Melbourne; On-site; AUD 90,000 - 135,000; Full time

Job summary

Dematic is seeking a Project Contract Administrator for a fixed-term role in Melbourne, Australia, covering a major automation project. The role focuses on commercial and contractual administration for supply and installation, with responsibility for invoices, documentation, and coordination with legal, finance, and procurement teams.

On-site work mostly, with some WFH days. The position runs until July 2027, with potential extension or permanent placement.

Qualifications

• A degree in Business Administration, Project Management, Construction Management, Law or a related discipline.
• Strong construction or installation contract administration experience.
• Good understanding of construction or installation processes, materials and methods.
• Sound knowledge of contract law and construction industry regulations including SOPA legislation.
• Confident negotiation, communication and stakeholder management skills.
• Excellent attention to detail, organisation and time management.
• Confidence using financial control software and Microsoft Office.

Responsibilities

• Administer equipment supply and installation contracts and keep project delivery moving smoothly.
• Review and manage invoices to ensure accuracy, compliance and timely approval.
• Provide practical contract advice to project teams and management.
• Keep project documentation accurate, organised and audit-ready.
• Track contract milestones, deliverables and deadlines.
• Partner with project managers, engineers and stakeholders to manage contractual obligations.
• Work closely with legal, finance and procurement to resolve commercial matters.
• Manage the change order process from review and negotiation through to timely processing.

Skills

Contract administration

Stakeholder management

Negotiation

Attention to detail

Time management

Microsoft Office

Financial control software

Education

Business Administration

Project Management

Law or related discipline

Tools

Microsoft Office

Financial control software

Job description

Step into a career-defining role on one of Australia’s most exciting automation projects.

• Join Dematic, a global leader in automation and intra-logistics projects
• Play a key role in a major, high-profile logistics automation project
• Fixed-term opportunity until July 2027, with potential to extend or become permanent
• Competitive salary, and exposure to world-class technology

We offer:

THE OPPORTUNITY

Dematic is delivering a landmark warehouse and logistics automation project for a global blue-chip client. Valued in the mid-billion AUD range and spanning 80,000 sqm, this impressive project includes automated storage and retrieval systems, conveyors, racking and robotics. From design through to installation, commissioning, testing and handover, you’ll be part of a world-class automation project running from 2024 to 2028.

This role offers:

• A full time role on a fixed term contract until July 2027, with the possibility of being extended or even becoming permanent
• mostly daily on-site work in Tarneit, Melbourne, with some limited WFH days – so flexibility will be required.

As our Project Contract Administrator, you’ll take ownership of the commercial and contractual administration for this supply and installation of a major automation project. This is a great opportunity for a detail-driven professional with strong contract administration experience, solid commercial awareness and the confidence to partner with internal and external stakeholders.

What you’ll do:

• Administer equipment supply and installation contracts and keep project delivery moving smoothly
• Review and manage invoices to ensure accuracy, compliance and timely approval
• Provide practical contract advice to project teams and management
• Keep project documentation accurate, organised and audit-ready
• Track contract milestones, deliverables and deadlines
• Partner with project managers, engineers and stakeholders to manage contractual obligations
• Work closely with legal, finance and procurement to resolve commercial matters
• Manage the change order process from review and negotiation through to timely processing

Tasks and Qualifications:

WHAT YOU’LL BRING

• A degree in Business Administration, Project Management, Construction Management, Law or a related discipline
• Strong construction or installation contract administration experience
• A good understanding of construction or installation processes, materials and methods
• Sound knowledge of contract law and construction industry regulations including SOPA legislation
• Confident negotiation, communication and stakeholder management skills
• Excellent attention to detail, organisation and time management
• Confidence using financial control software and Microsoft Office

Desirable

• Proven experience in Construction and installation contract administration
• Strong knowledge of contract law and construction industry regulations

In return, you’ll join a progressive, innovative business with a competitive salary package, strong growth, and the chance to make your mark on a major automation project.

WHY DEMATIC?

Now is an exciting time to join Dematic. Our technology helps some of the world’s biggest brands move products through warehouses and distribution centres to customers’ doorsteps faster, smarter and more efficiently.

As a global leader in intelligent automation and intralogistics, Dematic employs more than 11,000 people worldwide, including 900+ across Australia and New Zealand. You’ll join a collaborative, high-performing team where innovation, development and career growth are genuinely encouraged.

A few more reasons to join us:

• 80% employee engagement in our recent ANZ employee survey
• Average tenure of 8 years, with 12% internal promotions and transfers each year
• 30% of new hires come through referrals, because our people are proud to recommend Dematic

Please note that due to the high number of responses, we will only respond to candidates that have been shortlisted.

Dematic is an equal opportunity employer committed to a diverse, inclusive, and harassment-free workplace.