Project Advisor

Talent Corp; Townsville City; On-site; AUD 75,000 - 110,000; Full time

Job summary

Talent Corp in Townsville is seeking an experienced governance and program controls coordinator to support regional and statewide steering committees and boards. The role includes preparing executive materials, maintaining governance records, and ensuring audit readiness through robust data management and reporting.

You will collaborate with senior subject matter experts, manage risk and issue registers, and support capacity planning to ensure governance alignment and timely delivery across

Qualifications

• Proven expertise in a comparable support role with strong written and oral communication skills.
• High proficiency in the Microsoft Office Suite.
• Experience in program or project controls, reporting, or governance support in complex delivery environments.

Responsibilities

• Governance meeting preparation for regional and statewide committees and boards.
• Maintain minutes, actions, and escalation pathways for rapid turnaround.
• Track and close governance actions and update risk, issue, and dependency registers.

Skills

Governance support

MS Office proficiency

Data analysis

Stakeholder communication

Attention to detail

Governance reporting

Tools

Microsoft Excel

PowerPoint

SharePoint

Microsoft Office Suite

Job description

Some of your responsibilities will include:

• Governance meeting preparation (agenda, papers, briefing materials) for both regional and statewide steering committees and boards
• Minutes, actions, and escalation pathways, supporting rapid turnaround of requests
• Program/project change control documentation
• Tracking and closing governance actions
• Monitoring and updating risk, issue, and dependency registers to support governance reporting
• Providing administrative continuity and ensuring critical activities have been finalised
• Enabling effective utilisation of senior Subject Matter Experts
• Supporting capacity planning
• Ensuring program records and evidence requirements are met
• Standardises and validate completeness, consistency and accuracy of program data used for reporting and governance
• Ensures governance alignment between districts and region
• Supports region wide consistency in program oversight
• Improves audit readiness and accountability
• Recording of district progressed escalation change requests ensuring necessary RLT member actions are progressed and finalised to enable close out of ECR and or further escalation through PDO board.

Requirements of the role

• Proven expertise in a comparable support role, possessing high level communication skills both orally and in writing.
• Highly proficient in using the current Microsoft Office Suite.
• Demonstrated experience in program or project controls, reporting, or governance support in a complex delivery environment Skills and abilities
• Demonstrated interpersonal skills, as well as communication skills, with internal and external stakeholders.
• Strong analytical skills with ability to interpret and synthesise program data into meaningful insights
• High attention to detail, particularly in data validation, reporting accuracy, and governance documentation

Technical/ Occupation Specific

• Executive correspondence - Uses understanding of executive correspondence techniques to develop accurate ministerials, briefing notes and executive letters in a timely manner.
• Experience using project/program management and reporting systems (e.g. registers, dashboards, SharePoint, or similar information systems)
• Advanced capability in Microsoft Excel (data analysis, reporting) and PowerPoint (executive reporting)

Please note this role is based out of Townsville.