Project Administrator / Junior Contracts Admin

H & L Constructions; Sunshine Coast Regional; On-site; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Long-term stable employment

Excellent pay rates

Positive dynamic workplace

High performing team culture

Diverse and interesting projects

Job summary

H & L Constructions on the Sunshine Coast is seeking a Project Administrator/Junior Contracts Admin to support the General Manager with pre-construction tasks and contract queries. The role requires solid Buildertrend experience, strong communication, and a proactive work ethic in a busy roofing and cladding environment.

You will handle subcontract documentation, variations, and budgeting, ensuring accurate job costing and a smooth invoice flow across diverse residential and commercial projects.

Qualifications

• Experienced with Buildertrend and job prep, entering estimates/budgets and using templates.
• Excellent written and verbal communication skills.
• Solid understanding of residential and commercial project documentation.
• Reliable work ethic with ability to work solo and with a team.

Responsibilities

• Assist the General Manager with pre-construction confirmations, sales and contract queries.
• Ensure scope, workflow and specifications are clear before work commences.
• Prepare subcontract documentation to builders and manage variations.
• Capture, approve and file variations; save POs in organized folders.
• Monitor margins on every job and compare PO to quotes.
• Create and manage jobs in BuilderTrend; input estimates and convert to budgets.
• Ensure data supports a clean job-to-invoice flow and SWMS submissions to builders.
• Track quotes and POs; analyze performance against last year.

Skills

Buildertrend

Contract administration

Attention to detail

Communication skills

Microsoft Office

Job description

Project Administrator / Junior Contracts Admin

GREAT OPPORTUNITY FOR PROJECT ADMINISTRATOR/JUNIOR CA FOR LARGE ROOFING COMPANY - H&L CONSTRUCTIONS

Join the Crew at H&L Metal Roofing and Cladding

We're a busy, well-established, recognised leader in our field of metal roofing company based on the Sunshine Coast - and we're growing fast! H&L has been delivering top-quality metal roofing and cladding services for over 15 years, with a strong reputation for reliability, attention to detail, and exceptional service. We work on a wide range of projects from residential homes, commercial builds, service centres, re-roofs, industrial sites, mulit-res and aged care facilities. Our builders take us from Hervey Bay to the Gold Coast.

We have a great opportunity available for a motivated project administrator maybe you are an outstanding junior CA.

Bring your knowledge, skills and enthusiasm and join our friendly team.

What We're Offering:

• Long-term stable employment paid every week
• Excellent pay rates based on experience
• Positive dynamic workplace
• High performing supportive, friendly team culture
• Diverse and interesting projects
• Salary will be commensurate with experience and knowledge in the ballpark of $80k - $100k
• Based in Aura Industrial Hub

The Role, but not limited to:

• Will answer to General Manager
• Pre-construction confirmations/sales and contract queries
• Ensuring scope, workflow and specifications are clear and complete in hand before work is to commence
• Subcontract documentation to builders
• Ensure all variations are captured, approved and submitted and PO's saved in folders
• Margin protection on every job
• Checking PO's to quotes and quote validity
• File prepping and create jobs on BuilderTrend schedule, including entering estimates and converting to job costing budgets
• Ensure files and data will enable a clean job-to-invoice flow
• Understanding of SWMS and correct SWMS submissions to builders
• Check for SPA requirements and advise or organise
• Tracking Quotes out and PO's received including analyze builders performance and compare to last year

About you:

• Familiar with Buildertrend and job prep, entering estimates/budgets and using templates
• Excellent communications skills, written, verbal and over the phone
• Have a solid understanding of project workflows and how they sit in BuilderTrend
• High attention to detail and observation
• Experienced in Microsoft suite essential
• Solid understanding of residential and commercial project documentation
• A reliable work ethic and ability to work solo and with the team

Why Choose H&L?

We're not just about hard work - we value loyalty, team spirit, and professionalism. Our team sticks around because we look after our people. Whether you're on a roof or in the office, you'll feel like part of something solid and supportive. Check out our Facebook and Instagram page to see some of the projects we're proud of.