Project Administrator - Construction

Arcos Group; Sunshine Coast Regional; On-site; AUD 75,000 - 95,000; Full time

Job summary

Arcos Group on the Sunshine Coast is seeking a Project Administrator with 5+ years' experience in the construction industry to join our Construction team in a full-time role.

Working closely with our Construction Lead, project managers, engineers and site inspectors, you will support contract administration, document control and construction-phase services to keep programs on track and ensure quality and compliance across civil and structural projects.

Qualifications

• Minimum 5 years' experience in a project administration or coordination role within the construction industry.
• Experience within a consultancy or contract administration environment is highly regarded.
• Working knowledge of progress claims, payment certificates, variations and document control.
• Construction White Card.
• Strong attention to detail and excellent organisational skills.
• Ability to work independently and collaboratively in a team-focused environment.
• Effective communication skills and a professional approach.
• A proactive attitude and commitment to continuous learning.

Responsibilities

• Manage project documentation and document control, including drawings, RFIs, transmittals, registers and correspondence.
• Support the Construction Lead and project managers with the processing of progress claims, payment certificates, variations and extension of time claims, ensuring contractual timeframes are met.
• Prepare and issue contract correspondence, including Superintendent's directions, notices and certificates, for review and sign-off.
• Maintain records of site inspections, hold point releases, ITP and QA submissions, and non-conformances reports through to close out.
• Prepare meeting agendas, minutes and client progress reports, and coordinate close-out documentation including practical completion, defects and as-constructed records.
• Build and maintain strong relationships with clients, contractors, stakeholders and consultants.
• Manage time effectively to handle multiple projects and deadlines.
• Contribute to continuous improvement of administrative processes and project outcomes.

Skills

Project administration

Contract administration

Document control

Progress claims

Attention to detail

Communication

Education

White Card

Job description

Arcos are seeking a Project Administrator with 5+ years' experience in the construction industry to join our Construction team on the Sunshine Coast in a full-time role. Working closely with our Construction lead, project managers, engineers and site inspectors, you'll support the contract administration and construction-phase services we deliver to clients across a diverse and active pipeline of civil & structural projects.

Success in this position means the ability to keep projects running smoothly behind the scenes – managing contract documentation, correspondence and records with accuracy, supporting the team to meet contractual timeframes, and maintaining high standards of quality and compliance.

Key responsibilities

• Manage project documentation and document control, including drawings, RFIs, transmittals, registers and correspondence.
• Support the Construction Lead and project managers with the processing of progress claims, payment certificates, variations and extension of time claims, ensuring contractual timeframes are met.
• Prepare and issue contract correspondence, including Superintendent's directions, notices and certificates, for review and sign-off.
• Maintain records of site inspections, hold point releases, ITP and QA submissions, and non-conformances reports through to close out.
• Prepare meeting agendas, minutes and client progress reports, and coordinate close-out documentation including practical completion, defects and as-constructed records.
• Build and maintain strong relationships with clients, contractors, stakeholders and consultants.
• Manage time effectively to handle multiple projects and deadlines.
• Contribute to continuous improvement of administrative processes and project outcomes.

About you

• Minimum 5 years' experience in a project administration or coordination role within the construction industry, ideally on civil & structural projects.
• Experience within a consultancy or contract administration environment is highly regarded.
• Working knowledge of construction contract administration, including progress claims, payment certificates, variations and document control.
• Construction White Card.
• Strong attention to detail and excellent organisational skills.
• Ability to work independently and collaboratively in a team-focused environment.
• Effective communication skills and a professional approach.
• A proactive attitude and commitment to continuous learning.

About us

Arcos is a multidisciplinary engineering consultancy delivering civil, geotechnical, and structural solutions across private, corporate, and government sectors. Operating across local and interstate markets, we're known for our practical, high-quality approach and our commitment to achieving client outcomes.