Project Administrator

Intellihub Group; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

EVSE Australia is seeking a proactive Project Administrator to join the Commercial Projects team in Silverwater. You will coordinate EV charging infrastructure projects from planning through to completion, working with project managers, engineers, contractors, suppliers and clients.

This role suits someone highly organised who thrives in a fast-paced environment, manages multiple priorities and communicates clearly with diverse stakeholders to keep projects on time and within budget.

Qualifications

• Experience coordinating projects in construction, electrical, infrastructure or related industries.
• Understanding electrical, building or infrastructure project environments.
• Strong stakeholder management and relationship-building skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Experience with contractors, suppliers and external customers.
• Knowledge of solar, EV charging, or electrical infrastructure projects is a plus.

Responsibilities

• Coordinate delivery of EV charging projects to meet quality, budget and timeline.
• Support Project Managers with subcontractor engagement, contracts and admin.
• Coordinate suppliers to ensure timely delivery of materials and equipment.
• Monitor project progress and assist with risk management and issue resolution.
• Maintain project documentation and compliance with HSE requirements.
• Conduct site visits and support safety and environmental standards.
• Prepare project updates, reports and stakeholder communications.
• Act as a key contact for clients, providing updates and handling enquiries.
• Build relationships with contractors, suppliers and internal teams.
• Support proposal drafting and participate in customer meetings.

Skills

Highly organised

Strong communication skills

Ability to manage competing priorities

Experience in fast-paced environments

Education

Experience in construction, electrical, infrastructure or related industries

Job description

Company Description

EVSE Australia is a leading provider of electric vehicle (EV) charging solutions, dedicated to accelerating the transition to sustainable transportation across Australia and New Zealand. EVSE delivers end-to-end EV charging infrastructure for residential, commercial, government, and fleet clients and is committed to powering a cleaner future by making electric mobility accessible, reliable, and convenient for all.

Job Description

We are looking for a proactive and organised Project Administrator to join our Commercial Projects team in Silverwater. Working closely with Project Managers, engineers, contractors, suppliers and clients, you'll help coordinate the delivery of EV charging infrastructure projects from planning through to completion. This role is ideal for someone who enjoys managing multiple priorities, building strong stakeholder relationships and ensuring projects are delivered safely, on time and within budget. You'll play a key role in supporting project delivery while contributing to the growth of Australia's EV charging network.

Key Responsibilities

• Coordinate the delivery of EV charging infrastructure projects to meet quality, budget and timeline requirements.
• Support Project Managers with subcontractor engagement, contracts and project administration.
• Coordinate suppliers to ensure materials and equipment are delivered on schedule.
• Monitor project progress and assist with risk management and issue resolution.
• Maintain project documentation and ensure compliance with HSE requirements.
• Conduct site visits and support the implementation of safety and environmental standards.
• Prepare project updates, reports and stakeholder communications.
• Act as a key point of contact for clients, providing project updates and responding to enquiries.
• Build positive relationships with contractors, suppliers and internal stakeholders.
• Support proposal preparation and participate in customer meetings when required.

Qualifications

You are a highly organised administrator with strong communication skills and the ability to manage competing priorities in a fast-paced environment. You enjoy working collaboratively with a wide range of stakeholders and are comfortable taking ownership of tasks, solving problems and finding practical solutions. Ideally, you'll bring experience from the electrical, construction, infrastructure or renewable energy sectors, along with a genuine interest in contributing to Australia's transition to sustainable transport.

• Experience coordinating projects within construction, electrical, infrastructure or related industries.
• Understanding of electrical, building or infrastructure project environments.
• Strong stakeholder management and relationship-building skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and competing deadlines simultaneously.
• Experience working with contractors, suppliers and external customers.
• Strong organisational and problem-solving capabilities.
• Experience with solar, EV charging or electrical infrastructure projects will be highly regarded.

Additional Information

• Be part of an industry helping accelerate the adoption of electric vehicles.
• This is an office-based role located in Silverwater, with team members working on-site 5 days/week.
• Join a collaborative, high-performing team where your contribution is valued.