Project Administrator

ACOR Consultants; Sydney; On-site; AUD 85,000 - 95,000; Full time

Benefits offered by this job

Competitive remuneration

Employee-owned business

Diverse engineering projects

Career progression

Job summary

ACOR Consultants in Sydney is seeking a Project Administrator to join our office on a full-time basis. You will support Project Leaders and Directors to deliver projects efficiently, manage documentation, invoicing, and reporting, and ensure high service levels for stakeholders.

You will gain exposure to a broad range of engineering projects and have opportunities for ongoing learning and career progression within a growing national consultancy.

Qualifications

• Experience as a Project Administrator, Project Coordinator or similar role.
• Experience in engineering, construction, consulting or professional services environments is highly regarded.
• Strong organisational skills with ability to manage competing priorities and meet deadlines.
• Excellent communication and stakeholder management skills with a strong internal customer service focus.
• Proficiency in Microsoft Office and experience with project management, financial or ERP systems.

Responsibilities

• Provide project administration support across engineering projects including setup, documentation management and close-out.
• Support project financial management through invoicing, forecasting, reporting, debtor tracking and commercial administration.
• Coordinate project documentation, contracts, purchase orders, supplier invoices and project records for accuracy and compliance.
• Assist with preparing proposals, fee schedules and client deliverables while supporting Project Leaders and Directors.
• Organise meetings, maintain project and marketing resources, and support efficient operation of project teams.

Skills

Microsoft Office

ERP systems

Project management systems

Stakeholder management

Job description

ACOR is a national, employee-owned engineering consulting firm, offering a full range of specialist engineering services across multiple sectors. We have a proven track record of delivering complex, multi-disciplinary projects as well as specialist assignments across Australia. Our clients' needs are at the heart of everything we do because their success is our success.

We are proud of our workplace culture and reward and recognise our people who demonstrate our values of Excellence, Passion, Caring, Integrity, Collaboration and Courage.

Due to an internal career move within the business, we are currently seeking a Project Administrator to join our Sydney office on a full-time basis. This is an excellent opportunity to join a collaborative and high-performing team while supporting the successful delivery of engineering and consulting projects across a diverse range of sectors.

The Opportunity

As a Project Administrator, you will play a key role in supporting Project Leaders and Project Directors to deliver projects efficiently and effectively. You will contribute to project financial management, reporting, documentation and administrative processes while ensuring a high level of service to both internal and external stakeholders.

This role offers exposure to a broad range of projects and disciplines while providing opportunities for ongoing learning, development and career progression within a growing national consultancy.

Key Responsibilities

• Provide project administration support across engineering projects, including project setup, documentation management and project close-out activities.
• Support project financial management through invoicing, forecasting, reporting, debtor tracking and commercial administration.
• Coordinate project documentation, contracts, purchase orders, supplier invoices and project records to ensure accuracy and compliance.
• Assist with the preparation of proposals, fee schedules and client deliverables while supporting Project Leaders and Directors.
• Organise meetings, maintain project and marketing resources, and contribute to the efficient operation of project teams.

Skills & Experience

• Demonstrated experience in a Project Administrator, Project Coordinator or similar role.
• Previous experience within engineering, construction, consulting or professional services environments will be highly regarded.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• Excellent communication and stakeholder management skills, with a strong internal customer service focus.
• Proficiency in Microsoft Office and experience working with project management, financial or ERP systems.

Why ACOR?

• Competitive remuneration package ($85,000 -$95000)
• Join an employee-owned business where your contribution matters.
• Work alongside experienced professionals on a diverse range of engineering and infrastructure projects.
• Collaborative and supportive team environment.
• Ongoing opportunities for learning, development and career progression.
• Flexible and inclusive workplace culture.

ACOR is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer.

Applicants must have full working rights in Australia and already be residing in the country to be considered for this opportunity.

ACOR will not accept unsolicited resumes from recruitment agencies.