Project Administrator

Searo; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Wellness benefits

Discounted health insurance

Perks and rewards platform

Employee assistance program

Job summary

Searo is seeking an organised Administrator to join its Commercial team in Melbourne, supporting project and commercial administration across a growing portfolio. You will work with Project Managers, site teams, Finance and Procurement to manage dockets, invoices, claims and project records, ensuring accuracy and timely processing.

This hands-on role suits someone who thrives in a fast-moving project environment, builds strong relationships, and takes ownership of details from procurement

Qualifications

• Highly organised administrator with strong attention to detail and ability to manage competing priorities.
• Experience working with project teams, suppliers, subcontractors and internal stakeholders.
• Comfortable with purchase orders, invoices and basic accounts payable processes.

Responsibilities

• Manage project administration including dockets, purchase orders, invoices and supporting documentation.
• Support subcontractor administration and claims, including agreements, payment schedules, compliance documentation and security releases.
• Assist project teams with progress claims, month-end reporting, accruals, Cost to Complete schedules and project cost information.
• Maintain accurate project records across Jobpac, SharePoint, Payapps and internal systems.
• Provide general operational support including project reporting, meeting minutes, travel coordination and O&M documentation.

Skills

Organised

Attention to detail

Time management

Communication skills

Tools

Jobpac

SharePoint

Payapps

Job description

Make it yours

Experience the excitement of building your project and commercial administration career in an evolving construction company where people and performance make amazing things happen.

Join a growing energy and infrastructure business where you'll work closely with project and commercial teams, supporting the systems and processes that keep our projects running smoothly.

Who We Are

We're Searo, a self-performing, multi-disciplinary electrical contractor, delivering smart, dynamic solutions across renewable energy and infrastructure. We’re designing high-performance energy systems that revolutionise how businesses and communities think about power.

Partnering with Symal, a national construction group, we’re redefining energy, together.

The role

We're looking for an organised and detail-focused Administrator to join our Commercial team and provide hands‑on support across Searo's project portfolio.

Working closely with Project Managers, site teams, Finance and Procurement, you'll support the day-to-day commercial and project administration that underpins successful project delivery. From purchase orders and invoices through to subcontract claims, project documentation and month-end reporting, you'll help ensure information is accurate, current and processed on time.

This is a great opportunity for someone who enjoys working across different teams, building strong relationships and taking ownership of the detail in a fast-moving project environment.

Your everyday

• Manage project administration including dockets, purchase orders, invoices and supporting documentation.
• Support subcontractor administration and claims, including agreements, payment schedules, compliance documentation and security releases.
• Assist project teams with progress claims, month-end reporting, accruals, Cost to Complete schedules and project cost information.
• Maintain accurate project records across Jobpac, SharePoint, Payapps and internal systems.
• Provide general operational support including project reporting, meeting minutes, travel coordination and O&M documentation.

Who are you?

• A highly organised administrator with strong attention to detail and the ability to manage competing priorities.
• Confident working with project teams, suppliers, subcontractors and internal stakeholders.
• Comfortable working with purchase orders, invoices and basic accounts payable processes.
• Intermediate Microsoft Office skills and confidence learning new systems.
• Strong time management, planning and communication skills.
• Experience with Jobpac, SharePoint, Payapps or similar systems will be highly regarded.
• Previous construction, electrical, energy or project administration experience is advantageous but not essential.

A career with us

At Searo, we know that people and performance make amazing things happen. Work like ours needs problem solvers, bold thinkers and genuinely good people. If you're looking for a passionate team and a pathway to career success, now's the time to make it yours.

There are plenty of good reasons to dig into a career at Searo.

• Forge pathways: We open doors to diverse, challenging and future‑shaping construction projects to expand your experience and develop your career.
• Get ahead: From early career support and specialised learning to leadership development, we back you with tailored development programs to help you reach your goals. Success is defined by your direction and progress.
• Keep well: A healthy and happy workplace builds a brighter future. With wellness benefits, discounted health insurance, a perks and rewards platform and an industry‑leading employee assistance program, we’re here to support you when you need it.
• Stay social: People are the core of Searo. Our leading‑edge work and breakout spaces stocked with snacks bring the best out of our teams and keep them fuelled for their next challenge, while our social calendar is stacked with events to connect, celebrate and reward our people.

Diversity of thought fuels our progress

Our inclusion offerings are designed to open doors for individuals who may not see a traditional entry point into the construction industry. We’re empowering women to thrive in construction through Shine, championing veteran career transitions through Resolve and building meaningful careers for Aboriginal people with Wamarra, helping you build a future where you belong.

Aboriginal and Torres Strait Islander peoples, veterans and individuals from diverse cultural and life experiences are encouraged to apply.