Project Administrator

Alder Constructions; Gold Coast City; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Permanent full-time employment

Competitive salary aligned with skills

Exposure to diverse civil & infra.

Supportive, collaborative workplace

Long-term job stability

Employee Assistance Program (EAP)

Job summary

Alder Group on the Gold Coast is seeking an experienced Project Support Administrator to join our Civil & Infrastructure division at Helensvale. You will provide administrative and project coordination support across civil projects, assisting Project Managers and project teams.

Responsibilities include maintaining project documentation, setting up cost centres in Jobpac, processing purchase orders and invoices, resolving discrepancies, and coordinating project communications within a

Qualifications

• Previous experience in a project administration, project support or administration role.
• Ability to quickly learn and adapt to new systems and processes.
• Strong written and verbal communication skills.
• High attention to detail and a proactive approach to problem solving.

Responsibilities

• As a Project Support Administrator, provide administrative and project coordination support across civil and infrastructure projects.
• Manage and maintain project documentation, records and filing systems, electronic and hard copy.
• Assist with project setup, including creation and maintenance of cost centres within Jobpac.
• Prepare and process purchase orders, invoices and financial documentation.
• Investigate invoice discrepancies, resolve disputes and follow up outstanding credits.
• Provide support with contract and subcontract administration as required.
• Coordinate project-related communications and documentation.

Skills

Project administration

Time management

Communication skills

Problem solving

Tools

Jobpac

PayApps

Microsoft Office

Job description

At Alder Group, we're proudly celebrating over 23 years of delivering outstanding construction, civil and infrastructure projects across Queensland and Northern New South Wales. By bringing engineering and construction expertise together under one roof, we've built a reputation for quality, collaboration and delivering exceptional outcomes for our clients and communities.

Due to continued growth within our Civil & Infrastructure Division, we have an opportunity for an experienced and motivated Project Support Administrator to join our team based at our Gold Coast Head Office in Helensvale.

This role is ideal for a highly organised administration professional who enjoys working in a fast-paced project environment. Supporting our Project Managers and project teams.

If you enjoy variety in your day, take pride in your attention to detail and want to be part of exciting civil projects across Southeast Queensland, we'd love to hear from you.

About the Role

As a Project Support Administrator, you will provide administrative and project coordination support across a range of civil and infrastructure projects.

Your responsibilities will include:

• Managing and maintaining project documentation, records and filing systems, both electronic and hard copy.
• Assisting with project setup, including the creation and maintenance of cost centres within Jobpac.
• Preparing and processing purchase orders, invoices and financial documentation.
• Investigating invoice discrepancies, resolving disputes and following up outstanding credits.
• Providing support with contract and subcontract administration as required.
• Coordinating project-related communications and documentation.
• General administrative support to the Civil & Infrastructure team.

About You

To be successful in this role, you will demonstrate:

• Previous experience in a project administration, project support or administration role.
• The ability to quickly learn and adapt to new systems and processes.
• Experience with Jobpac and/or PayApps will be highly regarded.
• Strong proficiency across the Microsoft Office Suite.
• Excellent organisational and time management skills.
• High attention to detail and a proactive approach to problem solving.
• The ability to work both autonomously and as part of a team.
• Strong written and verbal communication skills.
• A positive attitude and a willingness to contribute to a collaborative team environment.

Why Join Alder Group?

At Alder Group, our people are the foundation of our success. We believe great projects are delivered by great teams, which is why we invest in creating a workplace where employees feel supported, valued and empowered to succeed.

Joining Alder means becoming part of a collaborative and down-to-earth team that takes pride in delivering quality outcomes while fostering strong relationships with colleagues, clients and industry partners.

As part of our Civil & Infrastructure Division, you'll have the opportunity to work on meaningful projects that shape communities across Southeast Queensland, while gaining exposure to experienced professionals who are passionate about mentoring and knowledge sharing.

Whether you're looking to further develop your project administration skills, build a long-term career in construction, or contribute to a growing and respected organisation, Alder Group provides the platform to help you achieve your goals.

What We Offer

• Permanent full-time employment with a well-established and growing organisation.
• A competitive salary package aligned with your skills and experience.
• Exposure to diverse and exciting civil and infrastructure projects.
• A supportive, collaborative and team-focused workplace culture.
• Long-term job stability with an award-winning construction company.
• Employee Assistance Program (EAP) supporting healthy minds and wellbeing.
• A business committed to sustainability, diversity, innovation and continuous improvement.