Project Administrator

Winslow Constructors; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Winslow Constructors is seeking a proactive Project Administrator for our Northern Suburbs office. You will report to the Construction Manager and handle quotes, tender docs, invoices, PO creation, stock management, event support, and delivery coordination for multiple projects.

Ideal candidates are highly organized, excel at stakeholder communication, and have experience with engineering teams. A collaborative, safety‑conscious environment is core to the Winslow Way.

Qualifications

• A person who is highly organised with great attention to detail.
• Able to proactively build positive relationships with key stakeholders.
• Experience working alongside Engineers advantageous.
• Experience in a similar role.
• Articulate and excellent communication skills.

Responsibilities

• Collate quotes from subcontractors for materials and machinery.
• Compile tender documentation.
• Create invoices and purchase orders as required.
• Stock maintenance and ordering of stationery, office and kitchen supplies.
• Support with event organizing and catering and set up of meetings.
• Enter supplier dockets, identify purchase orders and delivery docket discrepancies.
• Provide tracking reports to project stakeholders daily (costs, quantities, approvals, commitments).
• Review and reconcile cost database for discrepancies.
• Assist in preparing monthly project reports detailing costs and accruals for each cost centre.
• Coordinate deliveries of machinery and materials.
• Communicate confirmed orders and deliveries to project managers and construction supervisors.
• Manage and order stock of tools, equipment, uniforms.
• Other tasks as required for support project teams.

Skills

Highly organized

Attention to detail

Relationship building

Communication skills

Articulate

Tools

Excel

Word

PowerPoint

Email

Job description

At Winslow, it's more than just a job. We are a family that believes in and supports you as a person.

Picture yourself as a valued member of the team, surrounded by people who challenge you to be your best self, want to see you succeed, and inspire you to be extraordinary.

A place where onsite learning is fostered towards achieving your career goals and where people behave with integrity and treat others as they would like to be treated.

Winslow started as one person's passion and desire to be the best. Today that same pursuit of personal growth drives Winslowers.

We excel at identifying and nurturing future leaders through our inclusive culture where every employee can perform to their full potential.

You are an important part of a skilled and trusted industry-best team that continues to safely build outstanding infrastructure and sustainable communities by thinking differently.

JOB DESCRIPTION

We are looking for a Project Administrator based out of our office in the Northern Suburbs.

Reporting to the Construction Manager, you will

Collate quotes from subcontractors for materials and machinery
Compile tender documentation

Create Invoices and Purchase orders as required

Stock maintenance and ordering of stationery, office and kitchen supplies.

Support with event organizing and catering and set up of meetings

Enter supplier dockets, Identify purchase orders and delivery docket discrepancies

Provide tracking reports to all relevant project stakeholders daily but not limited to: Quantities, Costs, Approvals and Commitments

Review and reconcile cost database for discrepancies

Assist in Preparing monthly project reports detailing costs and accruals for each cost centre

Secure bookings for approved quotes

Coordinate deliveries of machinery and materials

Communicate confirmed orders and deliveries to project managers and construction supervisors

Manage and order stock of tools, equipment, uniforms

Other tasks as required for support project teams

Here's what we are looking for…

A person who is highly organised with great attention detail

Able to proactively build positive relationships with key stakeholders

Experience working alongside Engineers advantageous

Experience in a similar role

Articulate and excellent communication skills

Demonstrated ability and efficiency in using Excel, Word, Email, PowerPoint

The Winslow Way…

Each person at Winslow is empowered to make good decisions to look after each other as family, be accountable to each other, and always operate safely. We are dedicated and passionate about doing our best and committed to doing it once and doing it right. This is seen every day on the projects and in the offices - it's what makes us so different from everyone else - It's the Winslow Way.

Winslow, Unlimited Opportunities and Inspiring Careers

Winsloow is an equal opportunity employer with a strong commitment to diversity. We appreciate the benefits of a diverse workforce and encourage Aboriginal and Torres Strait Islanders and female candidates to apply.

ABOUT WINSLOW

The Winslow Group is a leading national civil construction company with diversified capabilities, operating across Victoria, NSW, Queensland and South Australia, with an extensive history of successful project delivery. It's a vertically integrated business that provides skills and expert services to the construction industry to produce safe, sustainable and innovative solutions for our clients. Winslow Constructors is Winslow's foremost business unit and a civil contractor of choice that constructs residential projects in broadacre subdivisions, local infrastructure, medium density and remediation projects through our road construction, project management and construction expertise, particularly on master-planned community sites. Winslow Constructors is built on long standing client relationships spanning decades. Nimble in approach, Winslow Constructors builds bespoke relationships with clients to support them in achieving their goals. What sets Winslow Constructors apart is their unique vertically integrated capabilities and the largest modern fleet of heavy construction equipment in Australia, operated and maintained by our highly trained team.