Project Administrator

CMC; City of Brisbane; On-site; AUD 60,000 - 80,000; Full time

Job summary

CMC is seeking an experienced Project Administrator to support onsite project teams across QLD and NSW from our Eagle Farm HQ. The role involves handling day-to-day administration, reporting, timesheets, purchase orders, invoice reconciliation, travel bookings and end-of-month activities, with travel to sites as required.

You will work closely with stakeholders, maintain registers, manage data entry and document control, and support the project team with a can-do attitude in a busy environment.

Qualifications

• Experience supporting on-site project delivery.
• Excellent time management and a can-do attitude.
• Diploma or Cert IV in Business Administration preferred.

Responsibilities

• Support on-site project administration across QLD/NSW.
• Handle reporting, timesheets, purchase orders and invoicing reconciliation.
• Manage travel bookings, end of month tasks and data entry.
• Generate purchase orders and maintain registers.

Skills

Time management

Team player

Communication skills

Attention to detail

Education

Business Administration Diploma/Cert IV

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

CMC is 100% privately owned, Australian Tier 2 civil contractor based in Queensland, specialising in civil and mining infrastructure. We provide expert design and construction services across various sectors, including roads, bridges, renewable energy, resources, flood recovery, mining, water, and waste management. With a strong focus on our people and culture, we are proud of our 21-year legacy delivering multi-million-dollar civil works across Queensland and NSW. Our extensive experience and capabilities ensure we deliver high-quality outcomes for every project.

The Opportunity

With a strong pipeline of projects commencing this year and well into the next, we are recruiting now for an experienced Project Administrator to join our team.

About the role

Based from our Head Office in Eagle Farm QLD., this unique role will require frequent travel to our projects located throughout QLD and NSW where you will support the onsite project administration teams with the day to day administrative tasks during periods of high demand.These tasks will include reporting, timesheets, purchase orders, reconciling invoices, travel bookings and end of month functions as well as;

• Collecting, scanning, filing, and distributing paperwork;
• Data Entry;
• Invoice and docket matching;
• Generating purchase orders;
• Maintaining registers;
• Travel and accommodation bookings;
• Responding to phone and email queries;
• Assisting the project team as required.

About you

As the successful candidate you will have:

• Recent experience of on-site project delivery;
• Be a team player with excellent time management skills and a can-do attitude;
• Ideally, hold a relevant Business Administration tertiary qualification (Diploma / Cert IV);
• A minimum of 12 months experience preparing and reconciling purchase orders and invoices;
• Ability to facilitate strong working relationships with both internal and external stakeholders;
• Ability and experience in working in a busy team environment;
• Good working knowledge of the Advanced Microsoft Office Suite (including Excel, Word, Outlook) and Microsoft Teams;
• Excellent written and verbal communication skills;
• Experience with processing and collating of timesheets;
• Experience with end of month reporting;
• Strong attention to detail.

What we’re offering

An attractive salary package with additional allowances paid when working away.

An industry leading incentivised employee loyalty program

On going career development and mentoring support

Job security through a solid project pipeline

Join us and be part of our future success story.

At CMC, we’re about building careers. We celebrate diversity in all its forms and believe it makes us stronger. We warmly welcome people from all walks of life, backgrounds, and identities to apply and join us in building an inclusive and supportive workplace.

Please note you will need to be an Australian citizen, a permanent resident, or have a current valid visa allowing you the right to work in Australia to be considered for this position.