Program Support Officer

Department of Energy, Environment and Climate Action; Melbourne; Hybrid; AUD 75,000 - 105,000; Full time

Job summary

DEECA in Victoria seeks a committed Program Support Officer to join the Forestry and Fibre Industry Division. The VPS 3 role provides administrative, coordination and program support to enable design, delivery, monitoring and evaluation of forestry programs and grants.

You will support grant administration, governance, reporting, compliance, performance monitoring and continuous improvement, contributing to critical programs that help businesses, workers and communities transition.

Qualifications

• Experience in effectively managing office processes and maintaining corporate information systems, including records management and ministerial correspondence.
• Team player who supports colleagues, learns from others and contributes to meaningful outcomes.
• Interest in demonstrating the impact of the division’s work and identifying opportunities for continuous improvement.
• Committed to fostering a safe and inclusive environment.

Responsibilities

• Provide administrative, coordination and program support to enable design, delivery, monitoring and evaluation of forestry programs and grants across Forestry Program Delivery.
• Support grant administration, program governance, reporting, compliance and performance monitoring.
• Contribute to continuous improvement and development of program delivery processes.

Skills

Office processes

Records management

Team player

Continuous improvement

Safe and inclusive environment

Job description

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We’re seeking a committed Program Support Officer to join the Forestry and Fibre Industry Division of Agriculture Victoria.

We’re a supportive and hard‑working team that’s passionate about what we do. You’ll be welcomed into a collaborative environment where your expertise will be vital in supporting our Program Design, Monitoring and Evaluation team in its work implementing critical programs and initiatives delivery across the division.

What we do:

The Forestry and Fibre Industry Division is investing in expanding Victoria’s plantation estate, supporting the shift to net zero, and delivering programs that help businesses, workers and communities adapt following the end of native timber harvesting.

The role:

The VPS 3 Program Support Officer plays a critical role within the Program Design, Evaluation and Monitoring (PDEM) team, providing administrative, coordination and program support to enable the effective design, delivery, monitoring and evaluation of forestry programs and grants across Forestry Program Delivery.

The position supports key functions including grant administration, program governance, reporting, compliance, performance monitoring and continuous improvement, all of which were identified by VAGO's Supporting the Transition from Native Timber Harvesting audit as critical capabilities for the future.

Specialist/Technical Expertise/Qualifications

• Have experience in effectively managing office processes and maintaining corporate information systems, including records management, financial information and ministerial correspondence
• Are a team player who enjoys supporting colleagues, learning from others and contributing to meaningful outcomes
• Have an interest in demonstrating the impact of the division’s work and identifying opportunities for continuous improvement
• Are committed to fostering a safe and inclusive environment

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact [e-mail] .

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us .