Program and Project Administrator / Coordinator

JMD Railtech; Sydney; On-site; AUD 90,000 - 115,000; Full time

Job summary

JMD Railtech in Sydney, NSW seeks a Program and Project Administrator/Coordinator to lead the development and management of planning and scheduling systems across tender, design and construction delivery teams.

The role focuses on coordinating programs, extracting insights from data, and mentoring staff in P6/MS Project techniques to support project outcomes.

Qualifications

• Experience leading planning and scheduling teams through delivery life cycles.
• Proficiency with MS Project and Primavera P6 PPM Version 18 (or similar).
• Ability to communicate across management and project teams.
• Experience in rail, transport, construction, mining or engineering sectors.

Responsibilities

• Overall development and management of JMDR’s planning and scheduling systems for tender, design, and construction delivery teams.
• Developing, reviewing, and negotiating variations to contracts, programs & projects.
• Responding to inquiries and resolving problems concerning contracts, programs, services and persons affected.
• Managing paperwork associated with contracts, programs & projects.
• Updating monthly programs and schedules to ensure goals are met.
• Advising senior management on matters requiring attention and implementing decisions.
• Overseeing contractor work and reporting on variations to work orders.
• Preparing submissions and reports concerning the organisation’s activities.
• Collecting and analysing data associated with projects and reporting outcomes.
• Reviewing and streamlining planning processes and procedures.
• Providing specialist leadership in project and program schedules with design and construction teams.
• Maintaining periodic reporting on schedule compliance and deviations using PM methodologies.
• Establishing and managing programs and schedules in MS Project and Primavera P6.
• Mentoring JMDR staff in P6 to develop internal programming capability.

Skills

Leadership

MS Project

Primavera P6

Scheduling

Stakeholder management

Communication

Relationship building

Tools

MS Project

Primavera P6

Job description

Program and Project Administrator / Coordinator

Job Type: Permanent position | Full time position

Job Description

Responsibilities

• Overall development and management of JMDR’s planning and scheduling systems to support our tender, design, and construction delivery teams
• Developing, reviewing, and negotiating variations to contracts, programs & projects.
• Responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected.
• Managing paperwork associated with contracts, programs& projects.
• Work with the Project Management Team to undertake and manage the monthly updating of programs and schedules for tender, design and construction projects to ensure that goals are met.
• Advising senior management on matters requiring attention and implementing their decisions
• Overseeing work by contractors and reporting on variations to work orders
• Preparing and reviewing submissions and reports concerning the organisation’s activities
• Collecting and analysing data associated with projects undertaken, and reporting on project outcomes
• Review and develop streamlined planning processes and procedures aligned with the business requirements
• Provide specialist leadership in the design, development, review, and approval of project and program schedules with design and construction teams
• Maintain periodic reporting on schedule compliance and deviations using standard PM methodologies
• Establish and management of programs and schedules in both MS Project and
• Primavera P6 PPM Version 18 (or very similar)
• Consistently review the planning processes and procedures on a regular basis in line with business requirements
• Mentor and oversee training of JMDR staff in the use of P6 to develop further internal programming capability.

Knowledge / Experience Requirements

• Strong leadership skills and be capable of working with our management and project teams to ensure program and planning requirements are developed and maintained throughout the delivery life cycle of our projects
• Experience working on MS Project and Primavera P6 PPM Version 18 (orvery similar) programming systems will be an added advantage.
• Experience in managing, coaching and developing planning and scheduling teams and team members.
• Experience leading organisational change and establishing new ways of working with programs and schedules.
• Project-based experience within the rail, transport, construction, mining and resources, or engineering industries
• Strong communications and ability to communicate at all levels including translating technical info to non-technical audience and vice versa.
• Ability to build relationships quickly, influence & negotiate.