Program Administrator

University of Newcastle; Newcastle; Presencial; AUD 97.000 - 107.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

17% superannuation

Salary packaging

Additional University holiday days

Personal, life & parental leave

Leave loading & purchased leave scheme

Health insurance discounts

Descripción de la vacante

The University of Newcastle is seeking a Program Administrator to support capital works and strategic infrastructure programs. You will manage financial processes, provide administrative and project coordination support, and guide colleagues on finance systems within a large university environment.

This full-time HEW 6 role is based at Callaghan Campus, Newcastle (Awabakal and Worimi land). The package includes 17% superannuation and generous leave provisions reflecting university standards.

Formación

• Experience in financial administration, including processing, monitoring and reconciliation of financial transactions.
• Experience coordinating administrative processes, records management, onboarding activities and business documentation.
• Demonstrated proficiency in corporate information systems and Microsoft Office applications, with experience using or the ability to quickly acquire proficiency in TechOne and electronic records management systems.

Responsabilidades

• Coordinate financial processes, including invoice and payment processing, reconciliations, purchase orders, project and contract administration, and end-of-month/year activities.
• Support onboarding and offboarding, prepare reports and program performance information, maintain accurate records and provide finance system guidance to colleagues.
• Collaborate with stakeholders across Infrastructure and Facilities Services, Procurement, Finance and external service providers to ensure sound governance and effective program coordination.

Conocimientos

Accounts payable

Reconciliations

Invoicing

Purchase orders

Administrative coordination

Project support

Governance awareness

Microsoft Office

System guidance

Herramientas

TechOne

Descripción del empleo

The Role

As the Program Administrator, you will play a key role in supporting the successful delivery of capital works and strategic infrastructure programs through high-quality financial, administrative and operational support. You will coordinate financial processes, including invoice and payment processing, reconciliations, purchase orders, project and contract administration, and end-of-month and end-of-year activities. You will also support team onboarding and offboarding, prepare reports and program performance information, maintain accurate records and provide finance system and process guidance to colleagues. Working collaboratively with stakeholders across Infrastructure and Facilities Services, Procurement, Finance and external service providers, you will contribute to effective program coordination, sound financial management and strong governance practices.

You Will Have

• Experience in financial administration, including accounts payable, reconciliations, invoicing and purchase order management.
• Experience providing administrative and coordination support within a project, program or business environment.
• An understanding of financial processes, reporting, compliance and governance requirements.
• Experience using financial management systems, ideally TechOne, and the ability to support system users and provide process guidance.

This full-time, ongoing HEW 6 position will be located at the Callaghan Campus in Newcastle, NSW (Awabakal and Worimi land).

What we offer

The remuneration for this position isHigher Education Worker Level 6 ($97,217 to $107,268) +17%superannuation and is commensurate with skills and experience.

These Include

• 17% super and salary packaging.
• Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
• Discounts on private health insurance, gym memberships, software, travel and more.
• A range of support and wellbeing programs.

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

Essential Criteria

• Demonstrated experience in financial administration, including the accurate processing, monitoring and reconciliation of financial transactions using corporate finance systems
• Demonstrated experience coordinating administrative processes, records management, onboarding activities and business documentation within a complex organisational environment.
• Demonstrated proficiency in corporate information systems and Microsoft Office applications, with experience using or the ability to quickly acquire proficiency in systems such as TechnologyOne and electronic records management systems.

Our assessment process

Typically Candidates That Progress Beyond The Shortlist Stage Can Expect To Undertake The Following (minimum) Assessment Activities As Part Of The Recruitment Process

• Interview (an ‘in person’ interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Our adherence to the Code is about more than compliance – it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

Contact Us

For specific position enquiries, please contact Cindy Tate, Program Coordinator on 0409 928 374 or via email [e-mail]

Closing date: Monday, 30 November 2026 at 11:59pm AEDT

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.