Project Manager

The University of Newcastle; Newcastle; On-site; AUD 121,000 - 141,000; Full time

Benefits offered by this job

17% superannuation

Salary packaging

Additional leave & holidays

Discounts on private health insurance

Wellbeing programs

Job summary

The University of Newcastle is seeking a Project Manager to lead a diverse portfolio of initiatives at Callaghan Campus, guiding projects from initiation through delivery while balancing scope, time, quality and budget.

You will coordinate internal teams, consultants and contractors, develop plans and reporting, build strong stakeholder relationships, and apply governance and risk management practices to ensure successful outcomes.

Qualifications

• Experience delivering projects in complex organisations.
• Ability to coordinate multiple priorities and stakeholders.
• Strong communication and problem-solving skills.

Responsibilities

• Manage projects through the full project lifecycle, from initiation and planning through to delivery and close-out.
• Coordinate project teams, consultants and contractors to achieve successful project outcomes.
• Develop and manage project plans, schedules, budgets, risks and reporting requirements.
• Build productive relationships with internal stakeholders and external service providers.
• Facilitate stakeholder engagement and consultation activities to support project success.
• Monitor project performance and ensure delivery against agreed scope, time, quality and budget objectives.
• Apply governance, compliance and risk management practices throughout project delivery.
• Prepare project documentation, reports, business cases and recommendations for stakeholders.
• Support continuous improvement through effective project planning, monitoring and evaluation.

Skills

Project management

Stakeholder engagement

Governance

Risk management

Budgeting

Reporting

Communication

Facilitation

Negotiation

Job description

Be challenged and imagine with us

As a Project Manager, you will lead a diverse portfolio of projects that contribute to the University's strategic priorities and enhance the experience of students, staff and the broader community. Working alongside internal stakeholders, consultants and contractors, you'll manage projects from initiation through to completion, balancing competing priorities while delivering high-quality outcomes. This is an exciting opportunity to apply your project management expertise in a complex and collaborative environment where your work will make a visible and lasting impact.

In this role you will:

• Manage projects through the full project lifecycle, from initiation and planning through to delivery and close-out.
• Coordinate project teams, consultants and contractors to achieve successful project outcomes.
• Develop and manage project plans, schedules, budgets, risks and reporting requirements.
• Build productive relationships with internal stakeholders and external service providers.
• Facilitate stakeholder engagement and consultation activities to support project success.
• Monitor project performance and ensure delivery against agreed scope, time, quality and budget objectives.
• Apply sound governance, compliance and risk management practices throughout project delivery.
• Prepare project documentation, reports, business cases and recommendations for stakeholders.
• Support continuous improvement through effective project planning, monitoring and evaluation.

This is a full-time, permanent ongoing position, is at a HEW 8, and located at the Callaghan Campus (Awabakal and Worimi land).

How will you inspire us?

You will:

• Bring demonstrated experience delivering projects in complex organisational environments.
• Apply strong project management skills to coordinate multiple priorities and achieve successful outcomes.
• Build trusted relationships with diverse stakeholders and effectively manage competing expectations.
• Communicate confidently and adapt your approach to engage a wide range of audiences.
• Demonstrate excellent facilitation, negotiation and problem-solving skills.
• Apply structured project management methodologies and governance frameworks to project delivery.
• Manage project risks, issues, budgets and resources in a proactive and organised manner.
• Show sound judgement, initiative and resilience when navigating complex project challenges.
• Thrive in a collaborative environment and maintain a strong focus on service and stakeholder outcomes.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and create a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

About the Unit

Infrastructure and Facilities Services (IFS) is part of the Resources Division, and is responsible for the planning, development and operation of the University's physical infrastructure and estate, including the management and upkeep of facilities to support the strategic objectives of the University and meet the needs of students, staff and the University community.

What we offer

The remuneration for this position is Higher Education Worker Level 8 ($120,677-$140,791) +17% superannuation and is commensurate with skills and experience.

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

These include:

• 17% super and salary packaging.
• Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
• Discounts on private health insurance, gym memberships, software, travel and more.
• A range of support and wellbeing programs.

Our assessment process

Typically candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

• Interview (an 'in person' interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

The completion and return of the University's Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Our adherence to the Code is about more than compliance – it's about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

Contact Us

For specific position enquiries, please contact Janine Bertler, Program Manager - Capital Works, on email [e-mail]

Closing date:Sunday, 29 November 2026 at 11.59pm AEST

We are excited to be Looking Ahead with you!

We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to [e-mail].

We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.