Program Administrator

Department of Jobs, Skills, Industry and Regions; Melbourne; On-site; AUD 81,000 - 99,000; Full time

Benefits offered by this job

Flexible work options

Job summary

The Department of Jobs, Skills, Industry and Regions is seeking a Program Administrator, Creative Enterprises to provide grants management and administration support across Creative Victoria's investment programs. You'll coordinate activities, maintain work programs, analyse data, draft documents and administer contract agreements.

The role requires proactive coordination, professional judgement, clear communication with stakeholders and teamwork.

Qualifications

• You will communicate with impact by preparing logical and succinct information.
• You will work collaboratively to build a supportive team environment.
• You will demonstrate project delivery capability by defining tasks and monitoring progress.

Responsibilities

• Apply processes and policy relevant to the work unit with authority.
• Obtain, summarise and report on stakeholder views.
• Exercise professional judgement in applying rules and selecting options within guidelines.
• Explain concepts and policies to clients, stakeholders and staff.
• Maintain corporate databases and complete analysis.

Skills

Communication skills

Team collaboration

Project delivery

Job description

The Department of Jobs, Skills, Industry and Regions is focused on growing Victoria’s prosperity, building the productive capacity of our economy and increasing participation – by creating more opportunities for people through skills and jobs; helping businesses and industries to thrive; and building vibrant communities and regions.For more information, see the DJSIR Strategic Plan 2023-2027. Our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices. The Department welcomes and encourages applications from diverse applicants, including First Peoples, refugees or asylum seekers, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ+ people and people with disability. All roles at DJSIR can be worked flexibly and we offer reasonable adjustments for applicants with disabilities.

Program Administrator, Creative Enterprises

• Salary: $81,496 - $98,955 plus superannuation
• Tenure: Ongoing
• Usual hours of work: Full Time (flexibility may be available)
• Usual work location: 121 Exhibition Street, Melbourne CBD (flexibility may be available)

The Role

The Program Administrator, Creative Enterprises, is a key member of the Creative Enterprises team, providing critical grants management and administration support across a range of investment programs within Creative Victoria. The role supports the implementation and delivery of funding programs and investment initiatives by coordinating program activities, maintaining work programs and stakeholder communication systems, analysing data and programming requirements, drafting communication documents, and administering contract service agreements. The successful applicant will be a proactive coordinator who can exercise professional judgement, communicate clearly with stakeholders and contribute effectively to a collaborative team environment.

Main Accountabilities:

• Apply processes and policy relevant to the work unit with authority.
• Obtain, summarise and report on stakeholder views.
• Exercise professional judgement in applying rules and selecting options within guidelines.
• Explain concepts and policies to clients, stakeholders and staff.
• Maintain corporate databases and complete analysis.

The Team

The position of Program Administrator, Creative Enterprises, forms part of Creative Victoria / Policy and Delivery. Creative Victoria is the state government body dedicated to championing, growing and supporting Victoria's creative industries and the benefits they bring to Victorians. We invest in the ideas, talent, organisations, events and projects that make Victoria a creative state. The Policy and Delivery branch brings together Creative Victoria's programs and investment supporting artists, creative workers, creative organisations, businesses and portfolio agencies, alongside work to manage and deliver world-class creative infrastructure. The branch also leads policy and coordination across government and industry and the development of Victoria's creative industries strategy.

About You

• You will communicate with impact by preparing logical and succinct information and using clear, concise language appropriate to your audience.
• You will work collaboratively to build a supportive team environment, engage with other teams to share information and support colleagues in challenging situations.
• You will also demonstrate project delivery capability by defining tasks, coordinating and guiding work activities, monitoring progress against plans and taking corrective action when required.

Further Information

For a confidential discussion, please contact Karen Sovitslis, Manager Creative Enterprises , at [emailprotected] . The Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards. Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department.

Please note:

We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on 0472 875 685, or via email at [emailprotected] with the position number in the subject line.

Applications close at 23:59pm on 19 October 2026 .