Production Coordinator - Aje Athletica and Aje Studio

Aje.; City of Melbourne; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Generous salary packaging

Employee discounts

Staff wardrobes

Pre-order programs

Clothing allowances

Regular sample sales

Training and development programs

Job summary

Aje in Melbourne invites applications for a Production Coordinator for Aje Athletica & Studio at our Head Office. You will manage production trackers, POs, and sample flow, ensuring on-time delivery across channels. Strong communicator with 1+ year in production or fashion is preferred.

Proactive planning and precise data handling are essential to support critical paths, garment tech, and logistics. Join our fast-paced team in a dynamic fashion house that celebrates creativity and efficiency.

Qualifications

• Minimum 1+ years’ experience in Production, Development, or a related fashion role.

Responsibilities

• Maintain and update the Production Tracker daily, ensuring data aligns with critical path timelines.
• Raise and issue POs to suppliers based on final buy plans.
• Generate and distribute barcode reports across retail, online, and wholesale channels.
• Track handover dates to freight forwarders and update seasonal shipping schedules (AIR/SEA).
• Attend production fit sessions to monitor progress and flag concerns impacting the critical path.

Skills

Production

Development

Communication

Organization

Tools

Adobe Illustrator

Microsoft Excel

Google Drive

Job description

Aje was created in 2008 to translate the effortless Australian lifestyle into fashion.

Designed for an elegance grounded in ease, our garments empower our customers to feel relaxed, assured and beautiful.

Our company strives to invite freedom of self-expression in each architectural store environment, bringing our customers a confidence and beauty that elevates their every day to an occasion.

Join icon fashion house Aje as Production Coordinator- Aje Athletica & Studioat our Aje Head Office in Melbourne.

About this Opportunity:

Production & Critical Path Management

• Maintain and update the Production Tracker daily, ensuring all data is accurate and aligned with critical path timelines.
• Raise and issue purchase orders (POs) to suppliers based on final buy plans.
• Generate and distribute barcode reports across retail, online, and wholesale channels.
• Complete data entry across all internal systems and update POs and trackers with accurate costing, delivery dates, and item details.
• Cross-check data between merchandising files, system entries, and trackers to ensure consistency and accuracy.
• Follow up with suppliers to ensure timely submission of all samples and to monitor production status.
• Communicate timelines, priorities, and changes to offshore suppliers.
• Request, track, and record bulk fabric and trim approvals.
• Confirm and communicate PO details with suppliers, including size breaks, colourways, and any special requirements.
• Support troubleshooting of production issues, delays, material challenges, and quality concerns.
• Track handover dates to freight forwarders and update seasonal shipping schedules (AIR/SEA), including ETDs and ETAs.
• Assist with resolving shortages, overages, and delivery discrepancies.
• Track required shipment samples prior to dispatch.
• Support onboarding of new suppliers by setting up templates, trackers, PO formats, and workflow documentation.
• Provide clear communication to suppliers regarding process expectations and deadlines.
• Processing of ad hoc production tasks and invoices

Sample Management & Workflow

• Track all incoming and outgoing parcels and log them accurately.
• Book DHL shipments for suppliers and ensure urgent samples are correctly flagged.
• Follow up sample ETAs regularly and maintain clear sample status visibility across all categories.
• Prepare and organise samples for fittings, meetings, and seasonal reviews.
• Mark off styles and update tracker comments as samples are approved.
• Assist with runway/marketing sample coordination when required.
• Support maintenance and organisation of the sample room and seasonal sample storage.

Garment Tech & Production Support

• Attend production fit sessions to monitor progress, note changes, and flag any concerns impacting the critical path (late styles, redo requirements, fit issues, trim delays, etc.).
• Update trackers post-fitting with comments, changes, and approval status.
• Provide weekly workflow updates during Production x Garment Tech meetings, outlining priorities, risks, and sample progress.
• Track PP, size sets, and shipment sample approvals to ensure they are completed within acceptable timeframes.
• Flag any sample or production-related issues that may impact bulk delivery.

Logistics

• Liaise with Logistics on goods handed over to Freight Forwarder for movement to selected warehouse.
• Plan and communicate each season’s schedule for SEA and AIR.
• In conjunction with logistics resolve any unforeseen overages or shortages on stock delivered from suppliers

You will bring:

• Minimum 1+ years’ experience in Production, Development, or a related fashion role
• Strong proficiency in Adobe Illustrator, Microsoft Excel, and Google Drive
• Thorough understanding of aspects of the design and product development process
• Proactive interest in keeping at the forefront of the industry and bringing in best practice initiatives.
• Strong communication skills across internal teams and offshore suppliers
• Comfortable in a fast-paced environment, with the ability to react quickly to feedback and adjust planning and designs accordingly.
• Ability to manage multiple priorities across overlapping seasons
• Highly organised individual with Impeccable follow-up and precise attention to detail
• Self-motivation, problem-solving and critical thinking
• Adapts well to change and can take a flexible approach
• Ability to manage multiple/competing priorities and timelines with adherence to the critical path

What do we offer?

• Generous salary packaging
• It is hard not to embrace the Aje style with generous employee discounts, staff wardrobes, pre-order programs, clothing allowances and regular sample sales
• Your growth is our growth, training and development programs are recommended and encouraged!
• Career progression
• Celebrate milestones such as birthdays with Aje leave benefits
• Access to our comprehensive Employee Assistance Program designed to support your wellbeing
• No key achievement and success goes unnoticed
• Referral incentives

At Aje Collective, we are committed to developing a culture and environment that celebrates diversity, equality and inclusion by promoting diversity in all forms and creating a safe environment for all employees, applicants and customers. Diversity is a founding principle of the brand, taking inspiration from multicultural Australia throughout all visual communications since incepti

on.